21 Resource Management

Question 1

What is the definition of Resource scheduling?

Answer 1

Process that ensures resources are available when needed and not underutilised

Question 2

Resources can be defined as ____ and ____

Answer 2

• Consumable - Money and Raw Materials
• Reusable - People, machinery and office space

Question 3

What are the benefits of Resource Management?

Answer 3

• Efficient utilisation of resources
• Confidence in schedule
• Identification of resource capacity bottlenecks and conflicts

Question 4

What are the four types of Resources?

Answer 4

• People (Labour)
• Material
• Plant or equipment (Capital goods)
• Facilities

Question 5

What should be considered in Resource Management?

Answer 5

• Life Cycle Approach and timeframes
• Activities/tasks and their relative importance
• Resources and their skills/capabilities
• Internal and external resources available

Question 6

What does an Organisational Breakdown Structure show?

Answer 6

• Resources available to a project
• Levels of management/responsibility in project team
• Escalation routes

Question 7

What are the constituent parts of a RACI Matrix?

Answer 7

R - Responsible
A - Accountable
C - Consulted
I - Informed

Question 8

What is a RACI Matrix used to communicate?

Answer 8

• The level of participation each team member has in a certain activity/task
• How a manager’s resources have been allocated

Question 9

How are resources allocated in an iterative lifecycle?

Answer 9

Timeboxes are used to plan delivery and use of resources

Question 10

How are resources allocated in a Linear lifecycle?

Answer 10

RACI Matrix

Question 11

When is Resource levelling used?

Answer 11

• Fixed amount of resources
• Completion date is flexible/Less important

Question 12

How can Levelling be achieved?

Answer 12

Redefining scope/specification, increasing task duration or delaying non-critical activities

Question 13

When is Resource smoothing used?

Answer 13

• Fixed completion date/target
• Unlimited resources/Use of resources less important

Question 14

What is the aim of both Resource smoothing and Levelling?

Answer 14

Optimisation of resources through the flow of work