2.2 - Application Software - Productivity

Question 1

Application Software

Answer 1

designed for you to ENABLE you to carry out your task effectively & efficiently.

Question 2

Productivity Software

Answer 2

to complete tasks accurately and efficiently.

Question 3

examples of productivity software

Answer 3

database
word processor
spreadsheet
email

Question 4

Word Processor Purpose

Answer 4

create, manipulate, format, store and print text

Question 5

word processor benefits

Answer 5

• EASY TO CORRECT MISTAKES - save multiple ver of doc
• MERGE with DATABASE to send same letter to multiple people
• COPIES MADE - PRINTING COSTS SAVED.

Question 6

disadv word processor.

Answer 6

data - can be LOST/CORRUPTED

• some symbols not ACCESSIBLE.
• requires suitable system - so they can be edited/viewed on the go.

Question 7

spreadsheet purpose

Answer 7

ANALYSE numerical data in columns and rows

Question 8

advantages spreadsheet

Answer 8

• calculations are easily understood
• can track payments/finances
• automatically calculate formulas

Question 9

disadva spreadsheet

Answer 9

• it can take up lots of storage, so its not great for the long term data storage
• it deskills workers because they don’t need those specialist skills

Question 10

database purpose

Answer 10

a high end computer that stores large amounts of structured data and unstructured data

Question 11

database advantage

Answer 11

• It has separate tables for different info
• There’s less data redundancy (dismissed/excess) which means there’s less chances of errors happening
• It is easier to navigate the database compared to spreadsheet

Question 12

disadvantages - database

Answer 12

• it can have significant/lots of hardware + software costs with it
• It can be complex to use, so it requires training for devs/users/employees
• it can be time consuming to design

Question 13

What is the difference between a database and a spreadsheet ? (Productivity software)

Answer 13

Database have data that is stored in individual tables.
Spreadsheet arrange the data in columns and rows.

Question 14

emails

Answer 14

send messages such as promotion info to customers

Question 15

emails +

Answer 15

send many info at once, its instantaneous

LESS costly rather than sending letters in the mail

important docs/multimedia

Question 16

emails -

Answer 16

not able to see body language properly

require network to be able to use

can go in the spam folder

can contain virus issues