3.6 - Multifunction Devices

Question 1

Multifunction devices

Answer 1

• Multifunction devices (MFD)
  – Printer
  – Scanner
  – Fax (yes, really)
  – Network connection
  – Phone line connection
  – Print from web
• There are a lot of things that can go wrong
  – You’re going to fix them

Question 2

Unboxing a device

Answer 2

• These can be large devices
  – Make sure you have enough room
  – Stay out of walkways
• Check the area
  – Power
  – Network
  – Accessibility

Question 3

Printer drivers

Answer 3

• Specific to a printer model
• Get this exactly right
• Get the right operating system drivers
  – Windows 10, Windows 11
  – Get the right version of the operating system
  – 32-bit drivers are very different than 64-bit drivers
• You can’t mix and match drivers
  – It’s a very specific task

Question 4

PCL or PostScript

Answer 4

• PCL (Printer Command Language)
  – Created by Hewlett-Packard
  – Commonly used across the industry
• PostScript
  – Created by Adobe Systems
  – Popular with high end printers
• Make sure the drivers match the printer
  – PCL printer, PCL driver
  – PostScript printer, PostScript driver
  – Wired device sharing
• USB type B
  – The most common connector
  – USB Type B on the printer,
  USB Type A on the computer
• Ethernet - RJ45 connector
• May include more than one option

Question 5

Wireless device sharing

Answer 5

• Bluetooth
  – Limited range
• 802.11 Infrastructure mode
  – Many devices using an access point
• 802.11 Ad hoc mode
  – No access point
  – Direct link between wireless devices

Question 6

Sharing the printer

Answer 6

• Printer share
  – Printer is connected to a computer
  – The computer shares the printer
  – Computer needs to be running
• Print server
  – Print directly to the printer
  – Jobs are queued on the printer
  – Jobs are managed on the printer
  – Web-based front-end
  – Client utility

Question 7

Configuration settings

Answer 7

• Duplex
  – Save paper
  – Print on both sides of the page without manually
  flipping over the paper
  – Not all printers can do this
• Orientation
  – Portrait vs. Landscape
  – The paper doesn’t rotate
  – The printer compensates
• Tray settings
  – Printers can have multiple trays
  – Plain paper, letterhead, etc.
  – Choose the correct tray in the print dialog
• Quality
  – Resolution / Color, greyscale / Color saving

Question 8

Printer security

Answer 8

• User authentication
  – Everyone can print
  – Set rights and permissions
  – Printing vs. managing the printer
• Badging
  – Authenticate when using the printer
  – Your job doesn’t print until you use
  your employee badge
  – Quick and easy
• Audit logs
  – Cost management
  – Security monitoring
  – Event Viewer / System Events
  – May be built into the printer or print server
• Secured prints
  – Printer must support secure printing
  – Define a passcode
  – Use the passcode at the printer

Question 9

Flatbed scanner

Answer 9

• Different form factors
  – All-in-one multifunction device
  – Standalone flatbed
• May include an ADF
  – Automatic Document Feeder
  – Multiple pages

Question 10

Network scan services

Answer 10

• Scan to email
  – Scans are sent to your inbox
  – Large scans can fill up your mailbox
• Scan to folder
  – Using SMB (Server Message Block)
  – Send to a Microsoft share
• Scan to cloud
  – Cloud storage account
  – Google Drive, Dropbox, etc.