Acknowledgement

Question 1

Notarial Certificate

Answer 1

Set of wording in document that says you did the acknowledgement procedure

Area below signatures from signer(s) where notary signs to indicate that they have verbally spoken the “acknowledgement” wording and have done the entire procedure

Question 2

Another word for notarial certificate

Answer 2

notarial wording
notarial verbiage

Question 3

parts of a notarial certificate

Answer 3

• Notice/Disclaimer Statement which was added in 2015 (in a box and MUST HAVE A BOX; WORDS AND BOX MUST BE PRINTED; “A notary public or other public officer…)
• Venue: where you’re physically sitting as you notarize the document. the only spot where you can make corrections
• Statement of Particulars; Write out the month, put a ‘0’ in front of a single digit number, YOUR NAME (THE NAME ON YOUR NOTARY SEAL) comma, Notary Public
• personally appeared: the person present with you; write long line after name
  
  • cross out (X), ‘S’ if necessary to indicate
    plural/non plural people present.
• Penalty or perjury clause: when you sign this document, you’re saying all the info on the document is true.
  -Testimonium Clause - youre going to sign it and has to match your name on notary seal
  -Stampbelow testimonium Clause

Question 4

If a document contains 2 signatures and 1 person is not present

Answer 4

you can notarize the signature that is present currently

Question 5

AUTHORIZED CAPACITY

Answer 5

SOMEONE’S TITLE ON DOCUMENT - PERSON AUTHORIZED TO SIGN DOCUMENT BECAUSE THEIR TITLE IS PRESENT.

Question 6

INSTRUMENT

Answer 6

ANOTHER WORD FOR DOCUMENT

Question 7

$10,000 Fine

Answer 7

Penalty of Perjury - Forgery

Question 8

$10K fine

Answer 8

not taking an id for a credible witness

Question 9

What happens if a document needs 2 notarized signatures but only has 1?

Answer 9

Use an acknowledgement loose certificate

Question 10

When else to use an acknowledgement loose certificate?

Answer 10

• If the wording does not exist
• unreadable wording
• incomplete wording
• incorrect wording (pre 2015)
• notary filled out and no space

Question 11

what is an acknowledgement loose certificate?

Answer 11

a sheet of paper with acknowledgement wording

Question 12

Can you attach this loose certificate with a staple?

Answer 12

Yes, fill it out and it should be stapled as the second paper.

Question 13

Acknowledgement loose certificate structure

Answer 13

• Notice/Disclaimer
• Venue
• Statement of Particulars
• Penalty of Perjury Clause
• Testimonium Clause

After you’re finished, you can add under “Optional Information”, the type of document, date, number of pages, signer capacity - to ensure extra roadblock to anyone committing fraud

Question 14

Out of State Documents

Answer 14

Each state has their own document wording
- must check document
- check if the document is not violating any California laws

Question 15

Can you use out of state verbiage?

Answer 15

You must double check if the verbiage is similar to California’s and check that the document is not violating any California Laws

If you find the wording is not compliant to California law, you can cross out the document and use an Acknowledgement Loose Certificate

Double check with the person if they want a California Notary to do the notarization

Cross out the state printed on paper and put in California

Question 16

REMEMBER!

Answer 16

WE DON’T CERTIFY THE AUTHORIZED CAPACITY

Question 17

Personally known to me

Answer 17

is verbiage not allowed in the state of California