Have you been granted consent to use names of Client and project?
Yes, email from Oliver Buckingham of Pitalia
What is a Grade II* listed building?
Particular important buildings of more than special interest, 5.8% of listed buildings are II*
How did you include Amendments to the JCT D&B?
The Client’s lawyer drafted these, excluded Coronavirus as a Relevant Matter, Employer could deduct £5k per document not included in the O&M’s
Why were the consultants not novated?
- Client wanted to retain them for an advisory/ checking role on their behalf as quality was a key driver on the project
Why was a Minor Works contract necessary?
To de-risk the main project and get rid of any unknowns for the main works, increases interest for tenderers
How did you establish the Client’s objectives?
Had a meeting with them at the start to define their objectives and red lines, to ensure I was able to fulfil the role/ scope of services sufficiently
Why did you not select Standard Building Contract if quality key driver?
- Time and cost were still important
- The Client was used to using D&B to transfer risk to the Contractor
- Retaining the design team helped ensure quality was controlled with the Design Submission Procedure in the Contract
What involvement did you have with tenants?
None, this was driven through the Client
What RIBA stage was it when the project went out to tender?
Stage 4
What stage was the previous cost plan on?
Stage 3
What assumptions were made in the Cost Plan?
- External stonework in good state of repair
- RAF in good state of repair
- Repairs and redec of windows - no new windows
- Prov Sum for external plant compound
What increased from the original Cost Plan?
- Crittal doors
- Reeded glass balustrade
- Spec of finishes/ sanitaryware
- Feature walls
- Forming cafe - not previously included
How did you deal with tenderers dropping out?
- Informed the Client
- Asked whether they wanted to go elsewhere, which they didn’t
- Asked reason for dropping out for future reference
What is Value Engineering?
Deriving a good quality product with a cost effective solution
Difference between VE and cost cutting?
- VE aims at creating value, maintaining design intent whilst providing cost effective solutions
- Cost cutting just about cutting costs
How did you de-risk the project with there being a lot of Provisional Sums?
Ensured I monitored them in the Cost Report and instructed them when appropriate
What is force majeure?
Unforeseen event that prevents fulfilment of the contract, beyond control of both parties such as war
Did the Contractor apply for Loss and Expense?
No
What is required to claim for Exceptionally Adverse Weather?
- Weather records
- Photos on site
- Meeting minutes/ conversation records
- Proof weather is exceptionally adverse
Did the contract not become at large if no EoT was issued?
- Contractually, yes
- This was managed through giving Contractor specific timescales to complete in
- Ensured Final Account agreed in advance to ensure Contractor did not claim any Loss and Expense
How was the arrangement ratified in the Final Account?
Stated it was full and final settlement including any claims
What were the Provisional Sums in the Contract?
- Lift reveals
- Intumescent paint
Why was a JCT D&B selected?
- Client was used to using D&B
- Design team not novated so quality could be prioritised through thorough drawing checking process
- Cost and programme still key drivers as well as quality
What are roles of QS pre and post contract?
Pre - Cost plan, tender process, contract documents
Post - Valuations, variations, final account
