Chapter 11: Project Management

Question 1

Key factors in managing a successful project

Answer 1

P - Planning
R - Risk Analysis
O - Objectives
J - Judging Development
E - Effective communication between all parties
C - Conflict managed positively
T - Thorough Test Analysis

C - Critical Path Analysis
R - Relationship with supplier stable but challenging
A - Appropriate Pacing
M - Milestones reviews scheduled
P - Performance and Quality Standards
S - Supportive Environment

Question 2

7 policies contained in the written strategy

Answer 2

FINANCING policy
LEGAL policy
IT policy 
RISK MANAGEMENT policy
TECHNICAL policy
COMMUNICATIONS policy
CONFLICTS OF INTEREST policy

Question 3

Project owner / sponsor

Answer 3

Ultimate owner of the project.

• Responsible for the SCHEDULING, ie ensuring that the key MILESTONES have been reached at the agreed times and that CRITICAL QUESTIONS are raised at these points.
• in charge of the DESIGN and BUILD of the project
• should be able to ESTABLISH DIRECTION
• decides on ACTION
• organises resources
• MOTIVATES the team

Question 4

Good communication in project managemen is particularly important between

Answer 4

• designers and builders
• specifiers and implementers
• project owners and project managers

Question 5

Meaning of “clear definition”

Answer 5

Need to develop the project definition in a

• timely,
• cost-effective manner,
• with minimal changes occurring later in the project.

This will enable the real needs of the project customer to be met.

Question 6

The tools for planning, monitoring and reporting on the progress of a project should:… (3)

Answer 6

• be USER FRIENDLY
• allow technical, financial and other ISSUES to be TRACKED
• enable final OUTCOMES to be PREDICTED RELIABLY

Question 7

Written strategy for the project sets out… (4)

Answer 7

• AIMS of the project
• ISSUES necessary for the implementation of the project
• areas of RISK that could affect the viability of the project
• ALTERNATIVE STRATEGIES for dealing with the areas of risk

Question 8

Contents of the Written Strategy Document

Answer 8

P - Policy
R - Roles and Responsibility
O - Objectives
S - Schedule
E - Expected Costs

Question 9

Communications policy

Answer 9

Sets out:

• by what means
• how frequently people will communicate,

e.g. development staff, users, project management team, senior management.

Question 10

Roles and Responsibilities outlined in written strategy document

Answer 10

Sets out responsibilities of:

• project sponsor
• 3rd parties and consultants

Question 11

Objectives outlined in written strategy document (3)

Answer 11

• Financial and economic objectives
• How to meet well defined objectives
• Quality Standards

Question 12

Schedule as outlined in written strategy document

Answer 12

• Key milestones

- Structured breakdown of what needs to be done