Chapter 3: Project Management Processes and Role of the Project Manager Flashcards by Kaycee Vandenberg

Q

What are the 5 process groups?

A

1 - Initiating
2 - Planning
3 - Executing
4 - Monitoring & Controlling
5 - Closing

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

What are the 10 Knowledge Areas?

A

1 - Project Integration Management
2 - Project Scope Management
3 - Project Schedule Management
4 - Project Cost Management
5 - Project Quality Management
6 - Project Resource Management
7 - Project Communications Management
8 - Project Risk Management
9 - Project Procurement Management
10 - Project Stakeholder Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Develop Project Charter

A

Initiating/Integration Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Identify Stakeholders

A

Initiating/Stakeholder Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Develop Project Management Plan

A

Planning/Integration Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Scope Management
Collect Requirements
Define Scope
Create Work Breakdown Schedule

A

Planning/Scope Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Durations
Develop Schedule

A

Planning/Schedule Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Cost Management
Estimate Costs
Determine Budget

A

Planning/Cost Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Quality Management

A

Planning/Quality Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Resource Management
Estimate Activity Resources

A

Planning/Resource Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Communications Management

A

Planning/Communications Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Risk Management
Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses

A

Planning/Risk Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Procurement Management

A

Planning/Procurement Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Plan Stakeholder Management

A

Planning/Stakeholder Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Direct and manage project work
Manage project knowledge

A

Executing/Integration Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Manage quality

A

Executing/Quality Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Acquire resources
Develop team
Manage team

A

Executing/Resource Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Manage communications

A

Executing/Communication Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Implement risk responses

A

Executing/Risk Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Conduct procurements

A

Executing/Procurement Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Manage stakeholder engagement

A

Executing/Stakeholder Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Monitor and control project work
Perform integrated change control

A

Monitoring & Controlling/Integration Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Validate Scope
Control Scope

A

Monitoring & Controlling/Scope Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Q

Name the Process Group and Knowledge area for the process(es) listed:

Control schedule

A

Monitoring & Controlling/Schedule Management

How well did you know this?

1

Not at all

2

3

4

5

Perfectly

Name the Process Group and Knowledge area for the process(es) listed: - Control costs

Monitoring & Controlling/Cost Management

Name the Process Group and Knowledge area for the process(es) listed: - Control quality

Monitoring & Controlling/Quality Management

Name the Process Group and Knowledge area for the process(es) listed: - Control resources

Monitoring & Controlling/Resource Management

Name the Process Group and Knowledge area for the process(es) listed: - Monitor communications

Monitoring & Controlling/Communications Management

Name the Process Group and Knowledge area for the process(es) listed: - Control procurements

Monitoring & Controlling/Procurement Management

Name the Process Group and Knowledge area for the process(es) listed: - Monitor stakeholder engagement

Monitoring & Controlling/Stakeholder Management

Name the Process Group and Knowledge area for the process(es) listed: - Close project or phase

Closing/Integration Management

The process group concerned with getting authorization to start a project or phase.

Initiating

The main output of this process group is the project plan.

Planning

The process group concerned with getting the work done.

Executing

The process group concerned with ensuring the project adheres to the plan.

Monitoring & Controlling

The process group that happens when the deliverable is accepted.

Closing

Factors that are not under the control of the project team.

Enterprise Environmental Factors (EEF)

The plans, processes, policies, procedures and knowledge bases that are used by the organization.

Organization Process Assets (OPA)

The most important document in a project, it defines how the project is executed, monitored, controlled and closed.

Project Management Plan

The most important document in a project, it defines how the project is executed, monitored, controlled and closed.

Project Management Plan

This tool includes hiring an expert or subject matter expert (SME) to help you plan or conduct a process.

Expert Judgement

This tool includes collecting information to create an output.

Data Gathering

A data gathering technique that involves bringing together stakeholders to get ideas and analyze them.

Brainstorming

A data gathering technique that involves asking a series of question to an individual stakeholder or a group of stakeholders about their thoughts and views.

Interviewing

A data gathering technique that involves bringing together a group of subject matter experts to understand their perspectives and how they would go about solving problems.

Focus Group

A data gathering technique that is given to potential stakeholders on a project for them to identify items they may or may not want and success criteria.

Checklist

A data gathering technique that is given to stakeholders to better understand their needs.

Questionnaires and Surveys

A data analysis technique that involves looking at different options or ways to accomplish something

Alternative Analysis

A data analysis technique that is used to identify the main, underlying reason for a particular event.

Root Cause Analysis (RCA)

A data analysis technique that is used to find the exact differences between different things.

Variance Analysis

A data analysis technique that involves looking at data over a period of time to see if a particular trend is forming.

Trend Analysis

Different ways that data can be illustrated to show to stakeholders.

Data Representation

A decision making technique that is used by a group to determine whether to proceed, change or reject something.

Voting

A decision making technique that involves making a table and evaluating an idea based on those criteria.

Multicriteria Decision Analysis

A decision making technique that involves one person making a decision.

Autocratic Decision Making

An interpersonal/team technique that involves understanding, acknowledging and clarifying what others are saying.

Active Listening

An interpersonal/team technique that involves resolving disputes between stakeholders.

Conflict Management

An interpersonal/team technique that is the art of managing a group.

Facilitation

An automated system used to help the project manager optimize the schedule and keep track of documents and deliverables made up of the work authorization and configuration management systems.

Project Management Informations System (PMIS)

A system used to ensure that work gets done in the right order and at the right time.

Work Authorization System

A system used to ensure the product gets the right settings and configuration.

Configuration Management System

An output produced when a stakeholder wants to change a component of the project management plan.

Change Request

A process implemented by a change request that ensures that a project gets back on track.

Corrective Action

A process implemented by a change request that ensures a project stays on track.

Preventive Action

A process implemented by a change request that is done to fix a broken project component.

Defect Repair

An output that represents the status of the work that was done, but does not have any analysis applied to it making it not useful by itself.

Work Performance Data

An output that represents information about the work that was performed compared to the plan.

Work Performance Information

An output that represents the overall status of the actual project.

Work Performance Report

Work performance ______ is compared against the plan to create the work performance ______ which is then compiled to create the work performance ______.

Data, Information, Report

What are the three skills that comprise the PMI Talent Triangle?

- Technical Project Management - Strategic & Business Management - Leadership

Skills that are related to the domains of the work on a project.

Technical Project Management Skills

Skills tha are related to the business and how to make decisions on a project that will benefit the business.

Strategic & Business Management Skills

Skills that involve dealing with people.

Leadership

A hands-off leadership style

Laissez-Faire

A leadership style focused on the goals of the project and how to reward team members.

Transactional

A leadership style focused on removing obstacles and giving the team what they need.

Servant Leader

A leadership style focused on empowering and motivating a team.

Transformational

A high energy leadership style focused on influencing people.

Charismatic

A combination of different leadership styles.

Interactional