CHAPTER 5- VEHICLES

Question 1

Inspection of the normal vehicular operating fluids shall be conducted at least __ by authorized Miami-Dade County maintenance employees or the assigned vehicle driver.

Answer 1

once a week

*The replenishing of fluids by the assigned driver outside of Miami-Dade County facilities shall be done only in emergency situations

Question 2

Speedometer calibration certificates for marked police vehicles will be kept in the vehicle and are the assigned officer’s responsibility. A file for the calibration certificates will be maintained in the glove box or saddlebags of the vehicle and is considered mandatory equipment. Supervisors will ensure compliance and validity when conducting vehicle inspections. Certificates will be kept on file for at least __ years after the expiration date

Answer 2

2

Question 3

Window Tinting:

Personnel will also have the option, for an additional cost, to have a tint strip applied to the front windshield no more than __ inches in width.

Answer 3

6

Question 4

Window Tinting/Marked County Vehicle
Tinting must be scheduled and should not be conducted on County time, unless authorized by a District Major or designee. The window tinting will be authorized at __% film opacity.

Answer 4

35

Question 5

Window Tinting/Unmarked County Vehicle
The window tinting will be authorized at __% opacity for all windows, except the front windshield tint strip. The front windshield tint strip will be authorized at 35% film opacity.

Answer 5

25

Question 6

Employees who are assigned to light duty or are on leave for a period of __ hours or more will have THVP privileges temporarily withdrawn for the duration of the event.

Answer 6

40

Question 7

Except for instances of light duty or leave, recommendations for withdrawal of THV privileges
will be made by the concerned bureau or district commander to the appropriate _____ for approval. Elements not reporting to a division chief will have the approval of the concerned assistant sheriff or the Sheriff.

Answer 7

division chief

Question 8

Following are guidelines to be considered when withdrawal of THVP privileges is appropriate:

1. Formal Counseling ___ Working Days
2. Written Reprimand __ Working Days
3. Suspension __ Working Days
4. Additional Suspensions ___

Answer 8

1. 1-5
2. 6-20
3. 21-45
4. One Calendar Year

(WORKING DAYS KEY WORD)

Question 9

Disposition of vehicle upon withdrawal of THV privileges:
If the employee has been placed on light duty or authorized leave for a period of 40 hours or more, or if privileges are otherwise withdrawn for a period of __ days or less, the unit of assignment shall retain the vehicle in a secure location to prevent unauthorized use.

Answer 9

45

Question 10

The concerned unit of assignment shall ensure that the vehicle is turned in to the FMO if THV privileges are withdrawn for any reason: (e.g., failure to meet Miami- Dade County residency requirements, having two or more preventable accidents during the preceding 24 months, or having privileges withdrawn when suspended for a period of more than ___ days).

Answer 10

45

Question 11

Reinstatement of Privileges: Recommendations for reinstatement of THV privileges will be made in action memorandum format by the concerned bureau or district commander to the appropriate _____ for approval. Elements not reporting to a division chief will forward recommendations to the concerned assistant sheriff or the Sheriff. Upon approval, a copy of the memorandum must
be sent to the FMO for implementation.

Answer 11

division chief
*Elements not reporting to a division chief will forward recommendations to the concerned assistant director or the Director. Upon approval, a copy of the memorandum must be sent to the FMB for implementation

Question 12

Off-Duty Intervention:
Actual overtime compensation will only be authorized for ____ minutes or more. All overtime compensation must be approved by an MDSO supervisor during such self-initiated action. Employees will only be compensated for the actual time expended (e.g., hour for hour), which will be rounded off to the nearest quarter-hour.

Answer 12

15

Question 13

The Sheriff may authorize the use of MDSO vehicles for temporary twenty-four-hour use, but in no instance shall the assignment exceed ____ working days per month.

Answer 13

5

Question 14

Exchange or replacement of leased vehicles must be approved by the ____.

Answer 14

FMO.

Question 15

Disabled Leased Vehicle:
If a leased vehicle becomes disabled, the replacement procedures outlined above apply. If this occurs during non-regular business hours/days: The vehicle operator may make the vehicle exchange by contacting the leasing company for road service or towing. County wreckers are not authorized to service leased vehicles

Answer 15

INFORMATION
*A memorandum reporting the exchange, and a copy of the lease agreement must be sent to the FMO on the next regular work day.

Question 16

Each major organizational element shall maintain an updated inventory of assigned vehicles. The Monthly Vehicle Report (Annex D), prepared as indicated below, shall be submitted by memorandum through the chain of command to the concerned assistant sheriff by when?

Offices not subordinate to an assistant sheriff shall submit the Report to the Sheriff. A copy of the Report will be forwarded to the Internal Affairs Office (IAO) and the FMO.

Answer 16

the first working day of each month.

Question 17

The __ will maintain vehicle information for each vehicle assigned a confidential license plate.

Answer 17

FMO
*When advised that an inquiry has been made through the Florida Crime Information Center concerning a confidential license plate, the FMO will notify IAO and provide information concerning the inquiry. The IAO will be responsible for the follow-up investigation concerning the inquiry.

Question 18

Emergency Refueling:
An employee may be given __ gallons of fuel in an emergency situation through an authorized representative at Internal Services Department fuel site when a MDSO vehicle is out of gas and there is no fuel authorization card or when an employee is unable to obtain gas due to a card error or system problem.

Answer 18

5

Question 19

Parking:
The _____ Bureau shall coordinate parking space assignments and update concerned employees by memorandum as required. Approval of the Sheriff is required for assignment of RED spaces.

Answer 19

Warrants Bureau (WB)
*The WB is responsible for enforcing parking regulations within the Headquarters Complex. Parking violations will be reported to the WB. Appropriate administrative action will be taken against agency employees failing to comply with parking regulations contained in this part

Question 20

TOLLS:
The Causeway Card is issued to individuals operating unmarked vehicles that have official business requiring passage over the Rickenbacker or Venetian Causeways on a recurring basis. Issue of a Causeway Card may be approved only by _____ or ______.

Answer 20

an assistant sheriff or the
Sheriff

Question 21

LOST/STOLEN TOLL CARDS/TRANSPONDERS:
An action memorandum containing a recommendation and background information with a copy of the case report attached will be submitted to the appropriate division chief or supervisor of an element reporting to an assistant sheriff or the Sheriff within ____ hours of the incident.

Answer 21

72

Question 22

Parking and Tolls: Actual expenditures for parking and tolls for each trip. Receipts are required for expenditures of __ cents and greater. The receipts must be secured to an eight and one-half by eleven inch sheet of paper and attached to the form.

Answer 22

50

Question 23

SUPERVISORY INVESTIGATION/Reporting Investigation Results:
The results of the investigation will be reported by memorandum from the concerned commander
to the concerned division chief or assistant sheriff, or the Sheriff, as appropriate, within ___ working days of the crash.

Answer 23

10

Question 24

Within five days of the panel hearing, the affected commander/supervisor shall submit his or her
findings utilizing the Crash Review and Supervisory Action memorandum. Attendance at the Driver Improvement Program (DIP) is mandatory when an employee has an on-duty preventable crash and has not attended the DIP during the calendar year in which the crash occurred.

Answer 24

5

Question 25

ADMINISTRATIVE CRASH REVIEW: Within __ days of occurrence, the affected commander/supervisor shall prepare an Administrative Crash Review memorandum and submit through his chain-of-command.

Answer 25

15

Question 26

INFO: When an Administrative Crash Review is conducted in lieu of review by a Crash Review Panel, the Crash Review and Supervisory Action memorandum shall not be completed. The Crash Review and Supervisory Action memorandum will be completed when the Crash Review Panel is utilized.

Answer 26

INFORMATION

Question 27

MDSO vehicles will not be modified or altered in any manner without approval of the ________.

Answer 27

Support Services Assistant Sheriff

Question 28

Vehicles will be inspected __ for equipment, cleanliness, proper maintenance, and the existence of any unauthorized equipment.

Answer 28

monthly

Question 29

True or False: Deputy sheriffs are prohibited from transporting homeless individuals to locations other than the Miami-Dade County Homeless Trust, in situations where the individual is not in police custody for a crime or being taken into protective custody under the Baker Act. Under exigent circumstances and with supervisory approval, sheriff deputies are authorized to transport homeless persons, who are in need and request assistance, to the Homeless Trust receiving facility located at 28500 SW 125 Avenue.

Answer 29

True

Question 30

The _____ has the authority to determine the eligibility of personnel in the program and the assignment and retraction of vehicles in the THVP. The FMO shall obtain proof of eligibility for use by the ____ in making the determination.

Answer 30

Sheriff

Question 31

Employees assigned a THV are permitted to travel within the geographical boundaries of Miami-Dade, Broward, ____ and ___ Counties.

Answer 31

Monroe & Collier *Sheriff deputies that do not reside in Miami-Dade County are limited to the geographical boundaries of Miami-Dade County, except that portal-to-portal commuting will be permitted to Broward, Monroe and Collier Counties*

Question 32

Loss of THV Privilege: THVP privileges will be withdrawn on a case-by-case basis upon the occurrence of two or more preventable crashes in a _____ period, and shall be reinstated at the discretion of the agency.

Answer 32

24-month

Question 33

Pool vehicles shall be inspected ___, and the inspection recorded in the same manner prescribed for personally assigned vehicles.

Answer 33

monthly

Question 34

Vehicles Assigned to Captains and Lieutenants: General guidelines for operation outlined in this Section apply, except that the assigned vehicle is authorized for personal use only in Miami-Dade and ___ Counties.

Answer 34

Broward

Question 35

Unmarked vehicles assigned to sworn personnel will carry, as a minimum, a fire extinguisher and __ kit in the vehicle trunk unless an undercover operation could be compromised by the equipment.

Answer 35

first aid

Question 36

HOSTAGE NEGOTIATORS: All hostage negotiators shall utilize a __ vehicle when responding to scenes. A negotiator without an assigned vehicle shall obtain one from the district station which best facilitates a response to the scene. Under no circumstances will a negotiator respond to a scene in a privately owned vehicle. District commanders will instruct desk personnel to make a pool vehicle immediately available for hostage negotiators. Supervisory approval to issue the vehicle is not required.

Answer 36

County

Question 37

HQ Reserved Parking: Reserved parking spaces are marked in red, yellow, or yellow and black on the curb or bumper stop as indicated below: 1.____ color curb marking is for: Command staff with offices in the Headquarters Building and other personnel with THE Sheriff's approval. 2. ____ color curb marking is for: County owned or leased pool vehicles of specific activities, e.g., Property and Evidence Warehouse, Vehicle Maintenance Facility, background investigators. District majors, bureau commanders, and captains may park in any available ___ spaces when visiting the Headquarters Building.

Answer 37

1. RED 2. YELLOW

Question 38

CRASH REVIEW PANEL: A Crash Review Panel will review crashes which involve MDSO vehicles within ___ days of occurrence, unless extenuating circumstances necessitate an extension. Following such review, the Crash Review Panel will submit a report concerning its findings to the affected commander/supervisor. Elements reporting to the Sheriff or an assistant sheriff shall provide their findings to those offices.

Answer 38

30

Question 39

Suggestions for modifications to the entire vehicle fleet (e.g., equipment change or modification that could enhance deputy safety, provide a cost savings, or enable the MDSO to improve delivery of service to the community) will be forwarded via the employee's chain of command to the _____ for review.

Answer 39

Support Services Assistant Sheriff *The Support Services Assistant Sheriff will inform the employee making the recommendation of the action taken*

Question 40

Lost/stolen license plates or decals require a police report to be prepared. A copy of the police report and an action memorandum requesting another license plate or decal will be forwarded through the chain-of- command to the ____. Replacement plates/decals will be issued by the FMO.

Answer 40

Support Services Assistant Sheriff

Question 41

Off-Duty Transportation of Family and Household Members: On a case-by-case basis, _____ may authorize an employee to utilize their THV to transport immediate family or individuals residing in the same household immediately before or after an employee’s shift (e.g., to pick up their sick child at the end of their shift and take them home).

Answer 41

supervisors *As used in this policy, “immediate family” is defined as a spouse/domestic partner, children, and parents. This policy shall not act as a blanket authorization for everyday use and any authorizations issued by a supervisor should be reserved for occasional or infrequent instances based on needs.

Question 42

Requests for a confidential license plate will be submitted to the Support Services ______ on an action memorandum with a “Reviewed By” caption for the FMO Commander.

Answer 42

Assistant Sheriff *Renewal decals will be issued annually by the FMO*

Question 43

For crashes involving MDSO vehicles from more than one unit: The ___ will serve as the chairperson; one member from each unit with a higher classification than that of their respective driver; and one member from each unit with equal classification of their respective driver.

Answer 43

Departmental Safety Officer