Chapter 6

Question 1

To Identify main document for form letter using the mail merge task pane.

Answer 1

1. Click Mailings tab on ribbon. Click Start mail merge button.
2. Click Step by Step Mail Merge wizard. Step 1: Letters
3. Click Next wizard link to display step 2: Choose use a current document or template.
4. Click OK.

Question 2

To Change a Picture

Answer 2

1. With picture logo selected, right-click to display shortcut menu.
2. Click Change Picture.

Question 3

To Format the Picture.

Answer 3

1. Type desired picture in search box.
2. Scroll through list to locate one you want to select.
3. Click Picture Tools Format tab/ Size group to change height and width.
4. Click center button.

Question 4

to shade cells

Answer 4

1. to show Gridlines. ‘Table Tools Layout tab table group.
2. Display Drawing Tools Design tab. Click shading arrow for desired color (Table Styles Group).
3. Select desired font color.
4. In picture, click Table Tools Design tab/ Table Styles
   Group click shading arrow with desired color.

Question 5

To shade a Shape

Answer 5

To shade rectangular drawing object, display Drawing Tools Format tab. Click Shape Fill arrow in shape styles group. Select desired color. Hide gridlines.

Question 6

To change margin settings

Answer 6

1. Display page layout tab in the page setup group. Click Adjust margins setup.
2. In dialog box, change values as specified.

Question 7

To Specify position of graphic

Answer 7

1. Click rectangle shape and layout options button.
2. Click see more link(Layout options gallery).
3. Click Absolute position in vertical area and specify value.
4. Click OK.

Question 8

To Create a New Data Source

Answer 8

1. Click next wizard Step 3. Click ‘Type a new list’ in select recipients area. Click ‘Create new recipient list.’
2. Click Customize Columns button.
3. Click company name and rename field to organization name. Close dialog box.

Question 9

To Save a Data Source when prompted by Word

Answer 9

Type desired Prospective Employers in file name box. Navigate to desired save location for data source.

Question 10

To Display next step and Insert Address Block merge field.

Answer 10

1. Display step 4 of mail merge wizard.
2. Click ‘Insert formatted address’ link.
3. Scroll through list name formats and select which one you want.

Question 11

To Insert Greeting Line Merge Field

Answer 11

Click insert formatted salutation link.

Choose desired format.

Question 12

To Insert an IF field in Main document.

Answer 12

1. Display mailings tab (Write and Insert fields group).
   Click Rules group.
2. Click ‘If …then…. Else…’ in rules menu.
3. Click field name and comparison text. enter true and false text.

Question 13

To print field codes in main document

Answer 13

Open backstage view and then click options. Click advanced in left pane. Place check mark in the ‘Print field codes instead of their values’ check box. Click OK button to instruct word to show field codes when document prints. Remove check mark to print values.