CIDMS

Question 1

CIDMS

Answer 1

Case Information Database Management System

Question 2

______ is the CASE MANAGEMENT INFORMATION SYSTEM of the PNP specifically designed for Investigators in managing case files/folders

Answer 2

CIDMS

Question 3

The CIDMS acronym stands for …

Answer 3

Case Information Database Management System

Question 4

A program initially used by ____ that was enhanced by ____ thru the technical assistance of _____

Answer 4

CIDG
DIDM
ITMS

Question 5

First, it was a LAN/stand-alone, now it is a ______ information system using SQL as back-end and visual basic.net/PHP as front-end.

Answer 5

Web-Based

Question 6

Web-based CIDMS domain name is ______________

Answer 6

www.pnpcidms.com

Question 7

CIDMS was developed By gathering inputs from the end-users - _________ from Police Stations (NCRPO & Regions)

Answer 7

Investigators

Question 8

CIDMS was developed through Inputs from Investigators/Case Monitoring Personnel from DIDM, CIDG, WCPC, AKG, ACG, AVSEGROUP, MG.

Answer 8

1

Question 9

CIDMS was developed through Inputs from _____ personnel, subject-matter experts and forensic examiners from HPG-Motor Vehicle Clearance Division, CSG-Firearms and Explosives Office and Crime Laboratory

Answer 9

evidence concerned

Question 10

CIDMS was developed
Inputs from Legal Officer of DIDM (detailed, from Legal Service)

• Inputs from Information Technology Officers of DICTM and ITMS
• And also from learning about information systems of other government agencies (like _______ E-courts) and other countries (like the TIMS of Albania - was presented to the PNP).

Answer 10

Supreme Court’s

Question 11

Objective of CIDMS

Answer 11

CIDMS is a tool for Investigators to;

• Easily access and manage case files/folders
• Have a systematic recording by digitizing case files/folders
• Backup case folders in case we lose the case folder because of flooding, earthquake, fire and so on.
• Avoid voluminous records
• Cross-reference various cases

Question 12

What case Information

can we store in CIDMS?

Answer 12

•Facts about the incident
•Facts about how the incident was reported
•Law enforcement officers involved
•Civilian persons Involved
•Pieces of Evidence
•Information on the filing and status of the case in
–Prosecutor’s Office
–Court(s) of Law
•Electronic copy of the case files or the entire case folder

Question 13

Why CIDMS/NGIS?
•Technological advancement

• Criminals becomes smarter and more organized
• Crimes becomes more complex and sophisticated
• Increase of crimes in which Information Technology is used (drug/human trafficking, identity theft, terrorism, cybercrimes, telecommunication fraud etc.)
• Need for Law Enforcement to adapt to the challenge of modern day policing (fight back)
• If Information technology is a means to commit a crime, it can also be a means to fight crime.

Answer 13

Why CIDMS

Question 14

• The ___1____ is easy to access but hard to secure.
• ______2______ can only access the Surface Web (shallow 20%).
• The ____3____ (80%) is anything that a search engine can’t find.
• The _____4____ is classified as a small portion of the Deep Web intentionally hidden, inaccessible through standard web browsers. It is being used to propagate illegal activities like selling illegal drugs online, money laundering in the advent of virtual currency (bit coins).

Answer 14

1. World-Wide Web
2. Conventional web browsers
3. Deep Web
4. Dark Web

Question 15

Accessible, Indexed

Answer 15

Internet

Question 16

Accessible, non-indexed

Answer 16

Deep Web

Question 17

Restricted, Non-indexed

Answer 17

Dark Web

Question 18

Contains 90% of the information on the internet, but is not accessible by Surface Web crawlers.

Answer 18

Deep Web

Question 19

A part of the Deep Web accessible only through certain browsers such as Tor designed to ensure anonymity.

Answer 19

Dark Web

Question 20

All Incidents
(Crime & Non-Crime)

Initial Report (5Ws/1H)

Desk Officer/
Crime Registrar/
Crime Analyst/ Investigator

Starting History
(Update Status)

Developed to digitize blotter book, aid in UCPER. To Analyze Crime situation using Crime Analysis in a given area to enhance police mobilization / deployment and aid in crime prevention.

Answer 20

CIRAS

Question 21

Crimes subjected to investigation

Entire Case Folder (Incident, Investigation, Prosecution Resolution, Court Decision)

Investigator on Case / Case Monitoring Personnel / C, Invest

Case History

Developed for PNP’s need of a unified Case Management System, for cross-referencing cases, case folder backup / repository, case folder monitoring reports (status/stats)

Answer 21

CIDMS

Question 22

Web CIDMS POLICIES

Account activation will depend on _______signed by Head of Unit. No endorsement = No account activation.

Answer 22

Unit endorsement letter

Question 23

Types of user account

Answer 23

Trainer
Encoder
Investigator
Supervisor

Question 24

Can be used for practice and teaching purposes, encoded information while using this type of account will not be treated/counted as actual data.

Answer 24

Trainer

Question 25

Limited to add case and inquiries of own encoded case

Answer 25

Encoder

Question 26

Add, update cases and inquiries

Answer 26

Investigator

Question 27

Inquiries (viewing of all cases nationwide)

Answer 27

Supervisor

Question 28

Web CIDMS POLICIES For Investigator/IOC that will be reassigned, outgoing IOC must properly ____________ records to incoming IOC with supervision of supervisors (Chief Investigator).

Answer 28

turn-over hard-copy of case folder

Question 29

How do we turn-over case folder records in CIDMS?

Answer 29

Turn-over of case folder records on Web CIDMS will be dependent on endorsement letter signed by Head of Unit.

Question 30

Web CIDMS POLICIES | What data are we storing in CIDMS?

Answer 30

Content of the entire Case folders (all cases subjected to an investigation either cleared, solved or unsolved. Either it has been filed in the prosecutor’s office or not. And either filed in a court of law or not).

Question 31

What is the recommended minimum hardware and software requirements of CIDMS?

Answer 31

Intel Core i3 processor or equivalent or higher 2 gigabytes RAM memory or higher 160 gigabytes hard disk space High speed Automatic Document Feeder/ADF scanner (for scanning case folders in pdf format) Windows 7 Operating System or higher MS Office Adobe Acrobat Reader

Question 32

How can we upload scanned documents if we don’t have a scanner?

Answer 32

You can use mobile apps like CamScan (available for iphone and android) to take a photos of documents, save it in PDF format and transfer it to your pc for uploading in CIDMS.

Question 33

What is the order of priority with respect to cases that will be encoded into the CIDMS?

Answer 33

``` Task Force USIG (TF USIG) cases (Killings of Activist and Media Practitioners, Death of Foreign Nationals, Labor-Related Killings and Enforced Disappearances) Task Force Judges, Prosecutors and IBP Lawyers (TF JPL) cases Task Force Elected Government Officials (TF EGO) cases Drug related cases Election-Related Incidents (ERIs) Environmental Cases (illegal logging, illegal mining, illegal fishing) Torture cases Committee on Legal Action (COLA) cases Other Heinous and Sensational cases All other cases subjected to an investigation ```

Question 34

How many cases need to be encoded into the CIDMS per day?

Answer 34

A minimum of two (2) cases (case folders) per day

Question 35

What type of file must only be attached into the e-Docs portion of CIDMS?

Answer 35

All types of document files (Legal, Forensic, Photos of crime scene/evidences) can be attached to the CIDMS. Files need to be converted to PDF format before attaching to reduce the size of the files, save space and speed-up the attaching process.

Question 36

Who is the end-user/main user of the CIDMS?

Answer 36

The IOC

Question 37

Who are the personnel needed to be trained in the use of CIDMS?

Answer 37

IOC as end-user/main user Chief, Investigation as supervisor Crime Registrar for continuity IT Officer/PNCO for technical assistance in the cascading

Question 38

What Offices are primarily responsible (OPR) in the implementation and cascading of CIDMS?

Answer 38

``` NHQ – DIDM PRO – RIDMD DISTRICT/CPO/PPO – DIDMD/CIDMD/PIDMB CPS/MPS/STN – IDMS NOSUs   ```

Question 39

What is the task of the IT Officers/PNCOs in the implementation and cascading of CIDMS?

Answer 39

Their task is only limited to providing technical assistance when requested by the RIDMD/DIDMD/CIDMD/PIDMB/IDMS or NOSUs. Hence, no IT Officer/PNCO shall cascade the CIDMS without the request for technical assistance and presence of the OPR.

Question 40

Where can we lodge any inquiries on the investigation and technical aspect of CIDMS? Investigation Aspect:

Answer 40

``` NHQ – DIDM PRO – RIDMD DISTRICT/CPO/PPO – DIDMD/CIDMD/PIDMB CPS/MPS/STN – IDMS NOSUs ```

Question 41

Where can we lodge any inquiries on the investigation and technical aspect of CIDMS? Technical Aspect:

Answer 41

PRO/District/NOSU – IT Officer/PNCO