Contract Practice - Level 2

Question 1

How have you produced contract documentation?

Answer 1

Prepared and issued tender documents including scope of work, drawings, specifications, BoQ, and draft AIA contract terms; coordinated with legal to incorporate project-specific amendments.

Question 2

How have you carried out contractual mechanisms and procedures relevant to the financial management aspects of your project, such as change procedures, valuations, loss and expense and final accounts?

Answer 2

Issued change order logs, assessed contractor proposals, certified monthly payment applications, and negotiated the final account in line with contract provisions.

Question 3

How have you advised on general contractual provisions such as letters of intent, insurances, retention, bonds, liquidated damages, early possession, practical completion and other common contractual mechanisms?

Answer 3

Provided written recommendations to the client on appropriate retention %, LD rates, insurance cover, and security instruments; advised on early possession implications and practical completion procedures.

Question 4

Explain how you have selected a suitable contract based on the procurement route.

Answer 4

Recommended AIA A102 GMP with A201 General Conditions for the negotiated GMP procurement route, offering cost transparency and risk allocation suitable for a fast-track data centre.

Question 5

Explain how you have dealt with post contract cost control.

Answer 5

Tracked committed vs. forecast costs, updated cashflow, managed contingency drawdowns, and issued monthly cost reports with variance analysis.

Question 6

How have you managed change on a project?

Answer 6

Used structured change order process: scope verification, cost/time impact assessment, client approval, and formal issuance via AIA change order form (G701).

Question 7

How have you produced a cashflow for a project?

Answer 7

Prepared cost-loaded schedule with contractor input, and reconciled monthly with actual progress and updated forecasts.

Question 8

How have you implemented risk management?

Answer 8

Facilitated risk workshops, maintained a live risk register, quantified cost/schedule impacts, and incorporated mitigation strategies into cost plans.

Question 9

How have you reported change to the risk register in cost reports?

Answer 9

Flagged emerging risks in monthly cost reports, updated risk register values, and re-forecasted cost exposure against contingency.

Question 10

Explain your use of a bespoke form of contract. Why was this used?

Answer 10

I’ve never used a bespoke contract; however, I know the AIA form of contract clauses can be modified to include bespoke clauses.

Question 11

Please outline the documents that made up the contract on this project.

Answer 11

Executed AIA A102 Agreement, A201 General Conditions, drawings/specifications, GMP schedule of values, addenda, and negotiated amendments.

Question 12

What is an AIA contract?

Answer 12

A standard form agreement issued by the American Institute of Architects, widely used in the US, defining rights, responsibilities, and procedures for construction projects.

Question 13

What were the project specific requirements that you aligned contract clauses to?

Answer 13

Fast-track schedule, modular building integration, restricted site access, data security protocols, and phased turnover for commissioning.

Question 14

Did the contract include any amendments to standard clauses? If so, provide details of some.

Answer 14

No, there were no amendments to the standard clauses.

Question 15

What was the default dispute resolution mechanism within this contract?

Answer 15

Mediation under the AIA process, followed by binding arbitration if unresolved.

Question 16

What were the payment terms under this contract?

Answer 16

Monthly progress payments, net 14 days after architect certification, 5% retainage held until substantial completion.

Question 17

How did the change order process operate under this contract?

Answer 17

Changes initiated via RFI or CCD, cost/time impact submitted by contractor, reviewed and negotiated, then formalized through AIA G701 Change Order signed by all parties.