How long do you need to keep data for?
- 6years if the contract is signed underhand.
- 12years if the contract is signed as a dead.
- RICS recommends up to 15 years, this is the limitation period for most legal claims.
What type of data systems are used in your organisation?
- Shared hard drives.
- Backup servers.
- Online storage systems such a Dropbox.
- Software such as Microsoft Teams.
- Project extranet.
What is a Project extranet system?
A Computer network that allows external parties to view project files on a secure platform.
Advantages:
- Improves communication
- 24-hour access
- Efficient
- Secure (access and permission settings can be applied)
Disadvantages:
- Can be expensive
- Requires maintenance
- May require user training to operate.
What are the benefits of cloud-based storage systems?
- Easy access anywhere is the world
- Secure/password protected
- Low set up cost
- Teams can work in ‘real time’
- Access control / restrictions available for confidential for files and folders.
What sources of pricing data are available?
- BCIS
- Pricing books such as Spon’s
- Benchmarking
- In house records and databases
What are pricing books?
- Assists with estimating and valuing variations etc.
- Pricing books cover all the major areas of the construction process, from dilapidations and low maintenance work all the way up to new builds, both large and small.
What is the BCIS?
- Building Cost Information Service
- Provides cost and price data for the UK Construction Industry. The data will help to produce specific estimates for option appraisals, provide early cost advice and plan costs and benchmarks.
- Part of the RICS.
(OR)
Building cost information service od RICS is leading international professional body providing construction cost and price data to professionals in the built environment
What is the Data Protection Act 2018?
- The Data Protection Act 2018 controls how personal information is used by organisations, businesses or the government.
- The Data Protection Act 2018 is the UK’s implementation of the General Data Protection Regulation (GDPR).
What is GDPR?
GDPR is a regulation in EU law on data protection and privacy in the European Union and the European Economic Area. It also addresses the transfer of personal data outside the EU and EEA areas.
(OR)
General Data Protection Regulation EU. It became model for other countries whom adopted similar principals.
Who are the key persons outlined within GDPR?
- Data Controller- person that decides how and why to collect and use the data. The controller must make sure that the processing of that data compiles with data protection law.
- Data Processor- a separate person who processes data on behalf of the controller and in accordance with their instructions.
- Data Subject- individual whom personal data is about.
- Data Protection Officer- is a guarantor of compliance with the data protection regulations, without replacing the functions carried out by the supervisory authorities.
(OR)
“Controller: legal entity to purposes the means of the processing data
Processor: acting on behalf of the controller
DPO (data protection officer) : is leadership role exists within companies that process the
personal data of EU citizens”
What are the 7 key principles of GDPR?
- Lawfulness, fairness and transparency.
- Purpose limitation
- Data minimisation
- Accuracy
- Storage limitation
- Integrity and confidentially (security)
- Accountability.
What are the 8 individual rights under GDPR?
- To be informed
- To access
- To rectification
- To erasure
- To restrict processing
- To data portability
- To object
- To automated decision making & profiling
Who enforces GDPR?
The Information Commissioner’s Office.
What is the Freedom of Information Act 2000?
- The Freedom of Information Act 2000 provides public access to information held by public authorities.
- It does this in two ways: public authorities are obliged to publish certain information about their activities; and members of the public are entitled to request information from public authorities.
If you intend to destroy a document, what things should you consider beforehand?
- Is the document an original contract/legal document?
- Could the document be required for litigation or other proceedings?
- Does the document relate to a live project?
- Is a back-up copy available?
What measure could be taken to protect commercially sensitive information?
- Have a non-disclosure agreement in place.
- Physical separation of staff.
- Security of stored documentation, including locked filing cabinets and password protected servers.
Are there any ways that we can protect data when we are transferring it on a client’s behalf?
- Encryption and password locking
- Recorded special delivery
- Mark it as confidential
- Using secure networks and software
What is an information barrier?
A Physical and/or electronic separation of individuals within the same firm. The aim is to protect confidential information.
what is DBMS
“allows different user application programs to concurrently access the same database It
provides facilities for controlling data access enforcing data integrity, managing concurrency
control and recovering the database after failures and restoring it from backup files,
as well as maintaining database security.”
what is Non disclosure agreement
agreement used to to protect against sharing any confidential data
Important of BIM
“When BIM is integrated with asset management systems such as computer-assisted facilities
management platforms, building management systems and performance-related telemetry
, we can create a dynamic digital twin where there is substantial value”
Why using BIM ?
“Reduced energy consumption and improved sustainability
Optimised asset and facility management over the entire life cycle
More accurate cost predictability and improved scheduling
Fewer project errors and clashes
Optimised design techniques”
How do you set-up technical library in your project?
”- Internal Data
creating a folder for internal data such as contract bill of quantities, drawings, specification, pre-qualified suppliers list and pre-qualified subcontractor list.
- External Data
creating a folder for external data such as cost data, standard method of measurements, market economy studies, rules, legislation and law.”
What is intranets?
A system of connected computers that works like the internet and allows people within an organization to communicate with each other and share information:
-
Health & Safety86
-
Business Planning88
-
Accounting principles97
-
Ethics, Rules of conduct and professionalism90
-
Quantification and Costing of Construction Works134
-
Client Care54
-
Communication and Negotiation60
-
Conflict avoidance, management, and dispute resolution procedures28
-
Data Management50
-
Diversity, inclusion and teamworking49
-
Inclusive environments12
-
Sustainability29
-
Contract Practice110
-
Construction technology and environmental services44
-
Project Finance100
-
procurement and tendering124
