Data management

Question 1

What are the benefits of cloud based storage systems?

Answer 1

1. Information is backed up securely on encrypted servers
2. Accessibility can be managed via online settings
3. Cloud system are often cheaper than the costs of physically storing and managing files
4. Convenient to send and share files online instead of mailing physical copies
5. Cloud systems are environmentally friendly
6. Multiple users can access the same documents
7. Documents and folder systems can be synchronised

Question 2

What is the meaning of non disclosure agreement?

Answer 2

1. Used to protect against the disclosure or sharing of any confidential data
2. Prior to the confidential data being shared with a recipient, clients will typically request that the recipient signs up to a NDA.
3. Used when confidential, sensitive, innovative or intellectual property information is being shared to prevent this information being used by competitors.

Question 3

What is the legislation is this area?

Answer 3

GDPR (General Data Protection Regulations) , Effective from May 2018

In the UK - UK GDPR & Data Protection Act 2018

Question 4

Who are the key persons outlined within GDPR?

Answer 4

1. Controller
2. Processor
3. Data Protection Officer (DPO)

Question 5

What are the 8 individual rights under GDPR?

Answer 5

1. The right to be informed
2. The right of access
3. The right of rectification
4. The right to erasure
5. The right to restrict processing
6. The right to data portability
7. The right to object
8. Rights of automated decision making and profiling

Question 6

How is data managed and protected in your firm?

Answer 6

• Disk encryption - encrypting data on a secure hard disk drive
• Regular backups off site
• Password encryption
• Use of anti-virus software protection
• Firewalls and disaster recovery procedures

Question 7

What is GDPR?

Answer 7

1. Regulation in EU law on data protection and privacy in the EU and the European Economic Area (EEA).
2. Addresses transfer of personal data outside the EU and EEA areas.

Question 8

What are the 7 principles of GDPR?

Answer 8

1. Lawfulness, fairness and transparency.
2. Purpose limitation.
3. Data minimisation.
4. Accuracy.
5. Storage limitation.
6. Integrity and confidentiality.
7. Accountability.

Article 5(1) Principles

Question 9

Fine of breach GDPR?

Answer 9

4% global turnover of the company or £17.5 million (whichever is greater)

Question 10

Governed by?

Answer 10

Information Commissioners Office (ICO)

Question 11

Lawful bases for data processing under GDPR?

Answer 11

1. Consent
2. Contract
3. Legal obligation
4. Vital interest
5. Public task
6. Legitimate interest