RICS APC > Data Management > Flashcards

Data Management Flashcards

(23 cards)

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1
Q

Can you name the recently introduced regulations set out to control how companies manage data they hold?

A

The General Data Protection Regulation (GDPR)

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2
Q

Can you name the legislation this is supported by?

A

The Data Protection Act 2018

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3
Q

How does GDPR affect your working activities?

A
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4
Q

Can you name any of the eight principles covered in the Data Protection Act 2018?

A
  1. Fair and Lawful
  2. Specific for its purpose
  3. Be adequate and only for what is needed
  4. Accurate and up to date
  5. Not kept longer than needed
  6. Take into account people’s rights
  7. Kept safe and secure
  8. Not be transferred outside the EEA
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5
Q

Can you name any of the sources of data currently in use by the construction industry?

A
  1. BCIS
  2. Pricing Books
  3. Schedule of Rates
  4. BofQ
  5. Technical Journals
  6. Benchmarking Data
  7. In house records and databases
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6
Q

How do you equalise data from different resources?

A

BCIS - Location Indices
BCIS - Tender Price Inflation

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7
Q

What factor would you apply for a project from North East England to one in London?

A

BCIS - Location Indices

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8
Q

What is the BCIS forecast for tender prices?

A

Building costs will increase by 15% over the next five years, while tender prices will rise by 17% over the same period.

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9
Q

How does your in-house system comply with GDPR?

A
  1. Only collect data for a specific purpose
  2. Kept in a safe location
  3. Kept accurate and up to date
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10
Q

What are considered as under the regulations?

A
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11
Q

What is meant by to be forgotten?

A
  1. It is one of the fundamental rights introduced by GDPR
  2. Allows an individual to request removal of their data on databases under specific circumstances
  3. When they withdraw consent
  4. When storage of their data is no longer required
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12
Q

In home, or hybrid working, how would you deal with cyber security?

A
  1. Ensure laptop and phones have passwords
  2. Microsoft two factor authentication on my phone for logging into my outlook or Microsoft apps
  3. Use a secure wifi connection at home and at work
  4. Antivirus software on my laptop
  5. Remote Access policies
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13
Q

What current challenges is Covid and/or Brexit brining to data management?

A
  1. UK organisations must navigate new data transfer mechanisms to ensure compliance with EU data protection laws, while EU organisations may face additional regulatory hurdles when transferring data to and from the UK
  2. Hybrid working - need to increase cyber security and ensure data is protected
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14
Q

What are the 7 key principles under GDPR?

A
  1. Lawfulness, fairness and transparency.
  2. Purpose limitation.
  3. Data minimisation.
  4. Accuracy.
  5. Storage limitation.
  6. Integrity and confidentiality (security).
  7. Accountability.
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15
Q

What are the 8 individual rights under GDPR?

A
  1. To be informed
  2. To access
  3. To rectification
  4. To Erasure
  5. To restrict processing
  6. To data portability
  7. To object
  8. To automated decision making & profiling
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16
Q

How long do you need to keep data for?

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A
  1. 6 years if contract is signed under hand
  2. 12 years if contract is signed under deed
  3. RICS recommend 15 years, as this is the end of the limitation period
17
Q

What type of data systems do your company use?

Study These Flashcards
A
  1. Cloud based server
  2. Back up server
  3. Microsoft Teams
18
Q

What are the key persons identified in GDPR?

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A
  1. Data Controller
  2. Data Processor
  3. Data Subject
  4. Data Protection Officer
19
Q

Who enforces GDPR?

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A

The Information Commissioner’s Office (ICO)

20
Q

What is an information barrier?

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A

A physical or electronic separation between individuals within the same firm to protect confidential information.

21
Q

What is the fine for data breaches?

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A

For serious breaches of the data protection principles, we have the power to issue fines of up to £17.5 million or 4% of your annual worldwide turnover, whichever is higher.

22
Q

When does the Data Protection Act apply?

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A

If you are collecting personal data for an organisation

23
Q

Who is the data controller?

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A

The organisation processing the information

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