Data Management

Question 1

How can you ensure date is kept safe and secure?

Answer 1

• data encryption
  -data back ups
• password protection
• anti-virus software
  -firewalls

Question 1

How can you ensure data you collect is reliable and accurate?

Answer 1

Verify data using alternative sources through triangulation.

Question 2

What actions does your company use to ensure security of data.?

Answer 2

• data encryption
  -data back ups
• password protection
• anti-virus software
  -firewalls

Question 3

What does copyright mean?

Answer 3

• A set of exclusive rights granted to someone for original work.
• Form of intellectual property

Question 4

What does GDPR stand for and what is its purpose?

Answer 4

General Data Protection Regulation

Aims to create a single data protection regime affecting businesses and individuals.

Gives people the rights to be informed of how their personal information is used.

Question 5

What legislation governs GDPR

Answer 5

Data protection act 2018

Question 6

What are the key requirements of GDPR?

Answer 6

• obligation to conduct data protection impact assessments for high risk holding of data
• a data controller decides how and why personal data is being processes and is responsible for GDPR.
• data accountability is now required for organisations to prove to ICO how they care complying with GDPR.
• Data security breaches need to be reported to ICO within 72 hours.
  FInes can be up to 4% of global turnover of a company or £17.5 million (whichever is greater).

Question 7

What 8 individual rights do individuals have under UK GDPR?

Answer 7

1. Right to be informed
2. Right to access
3. Right to rectification
4. Right to erasure
5. Right to restrict processing
6. Right to data portability.
7. Right to object
8. Rights to automated decision making and profiling

Question 8

What is the freedom of information Act 2000

Answer 8

Gives individuals the right to access information held by public bodies.

public body required to provide the information within 20 days.

It can charge to provide the information.

Exemptions:

GDPR
Would prejudice criminal matter under investigation.

Question 9

What advice did you provide the client using the tenancy schedule?

Question 10

What advice did you provide to client using the arrears schedule?

Question 11

What is meant by big data?

Answer 11

Describes large, complex and hard to manage data.

Concept of 5 Vs:

• Volume - quantity
• Velocity - speed of generation
• Variety - classed as structured or unstructured.
• Veracity - accuracy s
• Value - benefit from data analysis.

Question 12

Types of property Data?

Answer 12

• open source and free data.
• commercial data (pay wall or subscriptions)
• in-house self generated data.

Question 13

What types of data storage are there?

Answer 13

• Local - direct attached storage (DAS)
• Network (within organisation)
• cloud

Question 14

how do you protect your data and remain legally compliant when your
company’s data storage systems in the cloud are land based in China?

Answer 14

Acknowledge:
often cheaper (cost containment) to use foreign based locations
to store and handle data

However, data information protection and access rights are key

Answer:

– cybersecurity and data privacy threats are priorities protected against by:

• ensure we have appropriate IT specialists who are appointed to protect data
• Encryption and restricted data channel access and use
• Adequate mirror servers and data loss prevention (DLP)
• Investing in territories where data protection laws exist
• Policies on mobile device management (mobiles, tablets)

Question 15

What is BIM?

Answer 15

Building Information Modelling

BIM is a process for creating and managing information on a construction project throughout its whole life cycle.

Question 16

Who is ICO and what do they do?

Answer 16

Information Commissioner’s Office

ICO responsibilities include to:
* Police data protection rules (upholding information rights)
* Collect the appropriate registration information and fees
* Promote good practice through training and advice
* Use warrant powers to seize data
* Inspect all records (checking for compliance)
* Considers actions in connection with the six data principles

Question 17

Define the following:

• data subject
• data controller
• data processor
• data protection officer.

Answer 17

• Data Subject - (living individual)
• Data Controller (natural or legal person, public authority, agency or other body which,
  alone or jointly with others, determines the purposes and means of the processing of
  personal data – they exercise overall control)
• Data Processor (natural or legal person, public authority, agency or other body which
  processes personal data on behalf of the controller - legal responsibilities to report)
• Data Protection Officer- assists monitoring internal compliance, informing and
  advising on your data protection obligations, providing advice regarding Data
  Protection Impact Assessments (DPIAs) and acting as a contact point)

Question 18

What are the 6 principles of data protection?

Answer 18

1. lawful, fair and transparent
2. Limited for its purpose.
3. Adequate and necessary
4. accurate
5. not kept longer than necessary
6. Appropriate security.

Question 19

What does personal data mean?

Answer 19

Personal data are any
information which are related to an identified or identifiable natural person.

Question 20

What is the freedom of information act 2000? and how does it work?

Answer 20

permits public access to information held by public authorities.

The Act works in two ways:
* Public authorities are obliged to publish certain information about their
activities,
* Members of the public are entitled to request information from public
authorities