What is your understanding of the term Confidentiality?
Where information is provided but is subject to confidence and not shared without submission
What is Meta Data?
Important information about a specific piece of data e.g. file size, author, date
What is your understanding of Intellectual Property and Copyright?
The right to control the use and ownership of original works
What is the Freedom of Information Act 2005?
- The primary piece of legislation that controls the access to official information.
- The Act permits the public right of access to information held by public authorities.
Information must also be published through the public authorities publication scheme. - The act covers all information held and not just information since the act came into effect.
What are the benefits of cloud based storage systems?
- Information is backed up securely on encrypted servers.
- Accessibility can be managed via online settings.
- Cloud systems are often cheaper than the costs of physically storing and managing files.
- It is convenient to send and share files online rather than mailing physical copies.
- Cloud systems are environmentally friendly.
- Multiple users can access the same documents.
- Documents and folder systems can be synchronised.
What is the meaning of a non-disclosure agreement?
Used to protect against the disclosure or sharing of any confidential data.
If two separate departments within your firm were working for two rival companies, how would you ensure client sensitive data was managed?
- Make the client aware of the risks and check their understanding of conflict of interest.
- Ensure a letter of instruction to continue was obtained from the client.
- Exclusivity of staff would be arranged.
- The use of NDAs considered.
- Separate working locations for teams.
- Secure document and data storage would be arranged for exclusivity.
What is the Data Protection Act 2018?
Replaced the 1998 legislation and manages how personal data is processed by organisations and the government.
What are the key principles of the Data Protection Act 2018?
The act ensures that data is:-
- Used fairly, lawfully and transparently
- Used in a way that is adequate, relevant and limited to only the purpose it is intended.
- It is retained for no longer than is necessary.
- Processed securely including the protection against unlawful use, loss or destruction.
What are a person’s rights under the Data Protection Act 2018?
- To be informed about how their data is being used
- The right to access their data
- The right to have incorrect information updated
- To have their data erased
- To stop or restrict the processing of their data
- The right of portability
- To object to the use of their data
Who are the key persons outlined within GDPR?
- Controller
- Processor
- Data Protection Officer (DPO)
What is the role of the Controller?
The natural person or legal entity that determines the purposes and means of the processing of personal data for example when processing an employee’s personal data, the employer is considered to be the Controller.
What is the role of the Processor?
A natural person or legal entity that processes personal data on behalf of the Controller e.g. a call centre acting on behalf of its client.
What is the role of the Data Protection Officer?
A leadership role required by EU GDPR. This role exists within companies that process the personal data of EU citizens. A DPO is responsible for overseeing the data protection approach, strategy and its implementation.
What are the 8 individual rights under GDPR?
- The right to be informed
- The right to object
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- Rights of automated decision making and profiling
- Diversity, Inclusion and Team Working
What different sources or information do you use in your day to day surveying?
- RICS Guidance Notes
- Internal sources
- External sources
How do you manage these sources of information to ensure compliance with the legislation?
- Ensure hard copy documents are locked away securely (or don’t use hardcopy)
- Always lock my computer when away from my desk and comply with my firms IT security policies e.g. e-learning and updating passwords
