What are some benefits to a cloud based storage system?
Information is backed up second, accessibility can be managed via online settings, multiple uses can access the same documents
Who are the key persons outlined within GDPR?
- Controller, the person who determines the purposes and means of processing personal data.
- Processor, the person who processes the personal data on behalf of the controller.
- Data protection officer, the leadership role required by EU GDPR, they are responsible tor over seeing the data protection approach
What are the 8 rights under GDPR?
BARE CORD
1. The right to be informed
2. The right of access
3. The right of rectification
4. The right to erasure
- Rights concerning automated decision making and profiling
- The right to object
- Right to restrict processing
- Rights to data portability
What is the VOA’s primary disclosure for data legislation?
CRCA 2005
Commissioners for Revenue and Customs Act 2005
What is the CRCA
Commissioners for revenue and customs act 2005
It ensures all information held by the VOA is covered by the duty of confidentiality
It specifies when that information may be disclosed
Sections 17-23 relate to information
Freedom of Information Act
- primary piece of legislation that controls access to information
- it permits the public right of access to information he’d by public authorities
- it cover all information held not just since the act came into place
What is the meaning of a non disclosure agreement?
- used to protect against the disclosure of any confidential data
- typically clients request that the recipient signs a non-disclosure agreement
- used to prevent information being used by competitors
If 2 separate departments within your firm were working for 2 rival companies, how would you ensure client sensitive data was managed?
- make the client aware of the risks
- make the clients aware of the conflict of interest
- obtain letter of instruction to continue from the client
- non-disclosure agreement considered
- separate working locations
- secure data locations
What are some benefits of cloud based storage?
- information is backed up securely
- encrypted servers
- accessibility can be managed
- environmentally friendly
What is you understanding of the term confidentiality?
Where information is provided but subject to confidence and not shared without permission
What are your organisation strategies to protect against a data breach?
- Password protection
- Multifactor authentication
- Anti virus and malware
- Access passes into the office
Why would you not be permitted to take a photograph with a person in the photo?
Under UK GDPR and the data protection act you would not be allowed to take a photograph identifying a person and then use this photo for a business purpose or publish it
What are the data protection principles?
SAIL PAD
1. Storage limitation
2. Accuracy
3. Integrity
4. Lawful
- Purpose limitation
- Accountability
- Data minimisation
You state you have to be mindful on confidentiality what does that term mean?
Keeping sensitive information private and protected
How would you respond if you took a photograph and realised that this contained something confidential?
Securely delete the photograph and ensure that it is not within any reports or used for business purposes
You raised a data breach with your manager, who would you escalate this to if they were not available?
Data protection officer
Who is the data protection officer within your organisation?
David Burke
How would you deal with a data breach if you were the one who committed it?
Contact the data protection officer within 72 hours but my organisation advise 48 hours.
Contact who i have sent data to and request they delete the email and confirm when done
Why is it important to stored data securely?
- allows data to remain confidential
- prevents data breaches occurring
In what manner should data be processed?
In a necessary, proportionate and responsible manner
What measured are in place in your organisation to ensure data is stored securely?
- Regular back ups
- Encryption
- Access controls
- Password protection
- Lock screens when away from desk
- Antivirus and malware software
Under what section of the CRCA 2005 can the VOA disclose information externally and what are these circumstances?
Section 18 of the CRCA 2005
1. Taxpayer consent
2. Essential function
3. As part of civil proceedings
What are the penalties outlined under CRCA?
Section 19 outlines up to 2 years imprisonment and / or unlimited fine
Does the freedom of information act 2000 apply to your organisation?
- yes, it gives individuals the right to request information held by public sector and the request must be in writing
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