Data Management - Level 1 (Ready)

Question 1

What databases do you use?

Answer 1

• Molior
• LandInsight
• CoStar

Question 2

What are the GDPR regulations?

Answer 2

• General Data Protection Regulations
• Relates to personal data
• Aims to create single data protection scheme for anyone doing business in EU
• Gives people more rights to be informed about how their data is used

Question 3

What are the key principles of the Data Protection Act 2018?

Answer 3

• UK’s implementation of GDPR 2016

- Complete data protection system

Question 4

What did you learn on your CPD on Co-Star?

Answer 4

• How to check the age of a building
• How to check the tenants of a building and length of lease
• How to check the rental income

Question 5

What can you tell me about how to use Pro-Map?

Answer 5

• Can use Pro-map to measure site

- Can use Pro-map to check site boundary

Question 6

When did GDPR come into effect?

Answer 6

25th May 2018

Question 7

What legislation caused GDPR to come into effect?

Answer 7

The Data Protection Act 2018

Question 8

What are key requirements of GDPR?

Answer 8

• Obligation to conduct risk assessments on holding data
• New rights for individuals to access information
• Data Controller decides how and why data is processed and assumes responsibility
• “Data Accountability” requiring organisations to prove to ICO (Information Commissioners Office) that they comply

Question 9

What are the key elements of a NDA

Answer 9

• Identity of parties
• Definition of what is confidential
• Scope of confidentiality
• Exclusions
• Length of agreement

Question 10

What are Automated Valuation Models

Answer 10

• Software systems which can provide valuations using mathematical modelling
• Most commonly used for residential property

Question 11

Can you tell me three principles of GDPR?

Answer 11

• Data minimisation
• Accuracy
• Storage limitation
• Integrity and confidentiality
• Lawfulness, fairness and transparency
• Purpose Limitation
• Accountability

Question 12

What do the Privacy and Electronic Communications Regulations 2003 apply to?

Answer 12

• Give people privacy rights relating to electronic communications
• Make it unlawful to transit an automated recorded messages for direct marketing purposes via telephone without prior consent of the subscriber

Question 13

What is copyright?

Answer 13

• Gives its owner exclusive rights to make copies of a creative work, usually for a limited time

Question 14

Can a copyright be transferred?

Answer 14

Yes, but confirmation of the transfer has to be made in writing

Question 15

What is the Freedom of Information Act 2000?

Answer 15

Gives the public access to information held by public authorities

Question 16

Can you tell me about the retention of files under the Limitation Act 2000?

Answer 16

• Files should be kept for 6 years as this is the standard period of limitation under the Limitation Act 1980

Question 17

Can you give me examples of primary and secondary data sources?

Answer 17

• Primary data is information that is new and collected specifically for our purposes
• Secondary data is information that has been collected by others

Question 18

When using CoStar etc, how do you validate information?

Answer 18

• Contacting the relevant agents

- Cross checking against other sources

Question 19

What is a firewall?

Answer 19

• Security system that controls incoming and outgoing traffic based on predetermined security rules

Question 20

What does blockchain mean?

Answer 20

• Digital record of transactions.

Question 21

What is BIM and how can it be used?

Answer 21

• Building Information Modelling

- Can be used to lower costs of construction

Question 22

Can you tell me how you have regard to the GDPR principles in your role?

Answer 22

• Ensure that I do not hold information unnecessarily

- Ensure that I keep data secure

Question 23

How does GDPR apply to the UK following our exit from the European Union?

Answer 23

• UK GDPR has been written in to an amended version of the Data Protection Act 2018
• Still applies the same principles

Question 24

What are the key requirements of GDPR?

Answer 24

• Conduct DP impact assessments for high risk holding of data
• Individuals can access information on what info is held and have it erased
• Data controller decides how and why personal data is processed
• Accountability - Have to prove to ICO how you comply

Question 25

What are the penalties for breaching GDPR?

Answer 25

- Up to 4% of global turnover of company or £20m (whichever greater)

Question 26

What rights does GDPR give individuals?

Answer 26

- Access - Informed - Rectified - Erased - Restricted - Portability - Objection - Automated decision making and profiling

Question 27

How has your firm changed their data management practices to comply?

Answer 27

- Appointed data controller - Trained staff - Ensured correct firewalls in place

Question 28

What are the key principles of GDPR?

Answer 28

SIX key principles - Lawfulness, fairness, and transparency - Purpose limitation - Data minimisation - Accuracy - Storage - Integrity and confidentiality - Accountability

Question 29

What 8 individual rights does GDPR give?

Answer 29

8 Individual rights: - Informed - Access - Rectify - Erase - Restrict processing - Portability - Object - Automated decision making and profiling

Question 30

How do you ensure that you comply with the requirements of GDPR?

Answer 30

- Obligation to conduct risk assessments on holding data - New rights for individuals to access information - Data Controller decides how and why data is processed and assumes responsibility - "Data Accountability" requiring organisations to prove to ICO (Information Commissioners Office) that they comply

Question 31

Are you aware of any legislation relating to Data Protection?

Answer 31

- The Data Protection Act 2018 - Freedom of Information Act 2000 - The Limitation Act 2000

Question 32

What are the key principles of the DPA 2018?

Answer 32

- UK's implementation of GDPR

Question 33

What does the Limitation Act say about data?

Answer 33

- Files should be kept for 6 years given that this is the standard period for limitation under the Limitation Act

Question 34

What is the Freedom of Information Act 2000?

Answer 34

- Gives public access to information held by public bodies