Data Management (level 2)

Question 1

What is the key legislation for Data protection

Answer 1

General Data Protection regulation 2018 (GDPR)

Question 2

What is GDPR about

Answer 2

its key purpose is protecting peoples personal data. This is info that allows a person to be identified; name, address, age, username etc.

Question 3

Who does GDPR apply to ?

Answer 3

Controllers and processors. e.g employers and employees

Question 4

what are the 7 principles for GDRP

Answer 4

1.lawfullness, fair and Transparent
2.legit purpose
3limted to what’s needed
4.accurate and up to date
5.not kept longer than necessary
6.processed securely
7.accountablilty shown from controller

Question 5

How do I ensure I comply with the data protection act when handling landlords etcs data

Question 6

What is the punishment for breaching GDPR

Answer 6

maximum fine of 17.5 million or 4% of annual turnover, whichever is greater.

(the penalty may be less off course, this is worst case)

Question 7

How do I secure the security of the databases I look after

Answer 7

1. one drive
2. limted access
3. password protected
4. regaular updated to ensure accuracy
5. dont keep hold of into no longer needed

Question 8

What sort of data sources do I use?

Answer 8

inhouse

1. title deed sharepoint
2. GIS
3. my rent spreadsheet
4. asset inventory on power BI

Public data sources

1. scotLIS
2. house of national stat
3. planning portals