Development And Project Briefs

Question 1

1. What would you typically include in a project brief

Answer 1

Description and background (who the client is, overview, project vision, site area and project structure)

Site location plans/ site area

Organisational structure

Legal (ownership and stopping up)

Budget

Objectives and KPI)

Programme and approvals (key dates, planning programme, client approvals)

Design brief (specification, potential contentious issues, car parking ratio)

Technical brief ( details of drawings, surveys and investigations, demolition

Financial parameters ( Target build costs)

Sales and marketing strategy

Consultant team (Invoicing procedure and fee drawdown)

Stakeholders

Key risks

Operational requirements

Question 2

2. What is typically included in a development brief ?

Answer 2

A description of the Client
Organisational structure
Planning requirements (existing consents, site surveys etc)
Consultation
Scheme budget and fee breakdown
Project risks
Clients requirements (design, landscaping etc)

Question 3

3. What are the stages to developing a brief

Answer 3

Statement of need
Strategic brief
Project brief

Question 4

4. What is a statement of need ?

Answer 4

The statement of need is a concise and coherent statement, supported by evidence, on why the project needs to be undertaken ?

Question 5

5. What is a strategic brief ?

Answer 5

is a clear and concise document that outlines crucial information gathered during discovery and lays the foundation for the rest of the project. The document is started after the kick-off meeting, refined once discovery is complete, and approved by the client before any other work is done

Question 6

6. What is a project brief

Answer 6

The project brief is the final stage in the process of defining the client’s requirements for the development of a built asset

Question 7

7. What are the should be included in a project brief

Answer 7

Project details- tenure, scheme details, history, phasing, site characteristics

Business plan- funding, budget, milestones/ programme, marketing strategy and risks

Design- Quality and specification

Stakeholder – management, maintenance and aftercare

Question 8

8. How might the criteria for success in the project brief be arrived at ?

Answer 8

Review business needs and objectives with the client to see the impact on the project.

Question 9

9. When would you typically instruct site surveys ?

Answer 9

Preparation of brief

Question 10

10. At what point would a project budget typically be agreed with the client ?

Answer 10

At RIBA stage 1

Question 11

11. What is a preliminary business case ?

Answer 11

A report reviewing whether the project is worth further investigation

Question 12

12. What is the difference between a development and project brief ?

Answer 12

They are formed at different stages

Development brief is formed at strategic brief (Riba Stage 0-2)

Project brief developed at stage 3

Question 13

13. What did you include in your project brief in Wembley ?

Answer 13

Project description
Site details 
Budget 
Ownership 
Planning history/ relevant policies 
Design requirements 
Objectives and KPI 
Programme 
Operational/ functional requirements 
Risk register 
Site plan 
Description of requirements

Question 14

14. What did you include in your revised brief to you client on Stonebridge ?

Answer 14

Revised project description
Revised estimated build budget for quantity surveyor ?
Uplift in professional fees due to change in the requirements ?
Planning constraints ?
Revised programme

Question 15

15. What is the aim of producing a brief ?

Answer 15

To agree the objectives and KPI

To ensure that the client receives the right project through iterative transformation of needs into building specifications

Question 16

16. What is a project execution plan ?

Answer 16

A report setting the strategy for managing a project, describing roles and responsibilities and defining policies, procedures and priorities that will be adopted

Question 17

17. How would you develop success measurement criteria with you client ?

Answer 17

This will be done through a structured briefing process

Question 18

18. What are the stages to developing a brief

Answer 18

Statement of need
Strategic brief
Project brief

Question 19

19. What are the RIBA stages

Answer 19

0 – Strategic Definition
1 – Preparation and Brief
2 – Concept Design
3 – Spatial coordination
4 – Technical Design
5 – Manufacturing and Construction
6 – Handover and Close Out
7 – In use

Question 20

20. What RIBA stage relates to developed brief ?

Answer 20

Stage 1

Question 21

21. What are the steps for managing stakeholders

Answer 21

Identify, analyse, plan and engage

Question 22

22. What RIBA stage deals with you strategic brief ?

Answer 22

Stage 0

Question 23

23. What planning details should be included within a project brief ?

Answer 23

Previous planning applications
Planning issues
Site History

Question 24

24. What would you use to evaluate the key metrics in a project

Answer 24

Key performance indicator

Question 25

25. What is typically included in a KPI ?

Answer 25

Key performance indicators are metrics used to evaluate factors that are crucial to the success of a project. They can be used to: • Monitor costs. • Track progress. • Assess client satisfaction. • Identify strengths & weaknesses. • Compare performance across and between projects. • Assess specific areas of a project such as sustainability, safety, waste management etc.

Question 26

26. What is a feasibility report

Answer 26

Feasibility report - will look at the detail of the design proposal, it’s likelihood to get through planning, the viability of the programme and suitability of budget and contingencies in relation of the perceived risks of the project.

Question 27

What is the importance of the Project Brief?

Answer 27

A clear project brief is the starting point for all projects. It gives the team direction and is a benchmark for the success of the development. It is vital to ensure that the team is working in the right direction.

Question 28

What is an outline business case and who develops it?

Answer 28

According to the RIBA plan of works there are 3 stages: - Strategic brief – might include considering different sites, whether to extend, refurbish or demolish and the key project outcomes. - Initial Project Brief – Often in response to feasibility studies, clarifies the business case and the project outcomes. - Final Project Brief – Any updates following the concept design stage.

Question 29

How can you make an initial assessment on how to proceed with a project?

Answer 29

Feasibility report.

Question 30

What is included in a project brief?

Answer 30

It is a formal statement of the objectives and functional and operational requirements of the finished project.

Question 31

How did you go about producing the project brief?

Answer 31

Meeting with the client to obtain key information, objectives, target budget and programme, key design requirements and purpose of the development.

Question 32

Are there any other ways to find out this information?

Answer 32

Yes, by issuing a questionnaire / briefing document to the client to return.

Question 33

What are the key client requirements?

Answer 33

Time, cost & quality

Question 34

How do you define the project requirements

Answer 34

- Expressly stated, e.g. the budget is £2million - Broad terms, e.g. the budget is £200 per qs/ft of habitable space - Can be a percentage, e.g. the CCTV system must cover 90% of the building

Question 35

How do you identify the key constraints?

Answer 35

Assess the site, it’s location, access and history, are there any restrictions in terms of neighborly matters, what is the planning policy, are there any existing structures, what are the terms of the deeds i.e. leasehold or freehold, does the client have a set budget e.g. funding arrangements, is there a particular time constraint, e.g. specific opening or sale / lease date.

Question 36

How do you measure success against the brief?

Answer 36

Regular reviews always referring back to the business case / strategic brief. KPI’s and critical success factors.

Question 37

When should a project brief be produced?

Answer 37

At RIBA Stage 1.

Question 38

How would you advise the client to ensure that his brief is clear?

Answer 38

Engage relevant stakeholders and advisers early, e.g. facilities management and operators. Fully consider the options at feasibility stage and ensure that the proposals are in line with the original business case.

Question 39

What is the diffrence between Development Breif and project breifs

Answer 39

A project brief is used to capture the clients requirements and a Development brief is used to ensure compliance with planning policy/ requirements

Question 40

What is a project brief ?

Answer 40

This defines the client’s need. It may well be developed in stages.

Question 41

What is a design brief ?

Answer 41

This defines the design response to the client’s need. It should be developed in stages,

Question 42

What is typically included in the project brief (Recorded) ?

Answer 42

Reference to clients business case Key Performance Indicators Risk Management Time, cost and quality Identification of stakeholders- decision makers, impacted by project. External and External. Information collation- Technical, site information, people and legal information. Key milestones/ programme

Question 43

What is typically included in the project brief (Recorded) ?

Answer 43

All the same info as Project brief but has stakeholder consultation and planning requirements/ policy.

Question 44

When will a project brief be used over a development brief ?

Answer 44

Project brief- Details clients requirements but will be developed in stages. Development brief- Instruction to planning consultant and reviewing planning policy and instruct consultants etc. Used to stimulate interest in a site.

Question 45

What is typically included in a business plan ?

Answer 45

``` Executive summary Background Marketing strategy Financial forecasts/ requirements Risks and sensitivity analysis ```

Question 46

What is included in project documentation ?

Answer 46

``` PEP Business plan Budget Communication plan Governance strucutre Issues log Risk register Project directory. ```

Question 47

What is the difference between a project brief and a development brief ?

Answer 47

Development brief for compliance with planning legislation. Project brief is about what the client wants to achieve