Grounds of JR: Legitimate Expectation I
Introduction
The most recent ground of challenge to be developed in judicial review is that of legitimate expectation.
Legitimate expectation relates to the concept that an expectation of either a procedure or a benefit, arising from a representation or promise made by a public body - or even an established practice carried out by a public body – may be protected in law.
The doctrine emerged as a derivative of the duty to act fairly, discussed in the previous topic. The phrase was first introduced in the UK by Lord Denning in Schmidt v Secretary of State for Home Affairs [1969] 2 CH 149 when he stated that:
‘… an administrative body may, in a proper case, be bound to give a person who is affected by their decision an opportunity of making representations. It all depends on whether he has some right or interest, or, I would add, some legitimate expectation, of which it would not be fair to deprive him without hearing what he has to say.’
Types of legitimate expectation
Legitimate expectations comprise two primary forms:
• A) Procedural legitimate expectation
• B) Substantive legitimate expectation
Procedural legitimate expectations were the first to be recognised in UK law but subsequently the concept of a substantive legitimate expectation has been developed too.
A) Procedural
Procedural legitimate expectations can arise when either:
• a public body has promised or represented that a particular procedure will be followed before a decision is made.
For example, in R v Liverpool Corporation, ex parte Liverpool Taxi Fleet Operators’ Association [1972] 2 QB 299, the Town Clerk of Liverpool Corporation had assured the Association that it would not increase the number of licensed taxis without hearing representations from the Association. The Court of Appeal held that it was unlawful for the Corporation to have departed from this undertaking.
• Where there has been an established practice for the public body to use a particular procedure.
For an example of an expectation of this kind, arising from established past practice, see the GCHQ case, which is discussed later in these slides.
B) Substantive
In more recent years, the courts have accepted that substantive legitimate expectations can arise in some circumstances, where an assurance or promise has led a person to believe that they will receive a particular, tangible benefit. Unlike a procedural legitimate expectation, a substantive legitimate expectation, if upheld by the court, will entitle the person to the actual benefit itself.
This extension emerged from two lines of authority. The first concerned assurances given by the Inland Revenue in respect of tax affairs (R v IRC, ex parte Preston [1985] AC 835). The other concerned criteria in a Home Office circular regarding overseas adoption (R v Secretary of State for the Home Department, ex parte Asif Khan [1985] 1 All ER 40).
Following these cases, a period of disagreement ensued within the judiciary as to whether or not these cases suggested that an expectation of a substantive benefit could be enforced, or whether the cases were really dealing with procedural irregularities. It was the Court of Appeal in R v North and East Devon Health Authority, ex parte Coughlan [2000] 2 WLR 622 which finally put the matter beyond doubt by bringing the strands of authority together and enforcing a substantive legitimate expectation.
Courts’ approach to assessing legitimate expectation
The courts adopt the following approach to assess legitimate expectation claims
(Note: issues 1. and 2. are considered in this element; issue 3. is examined in the next element):
• 1. Has an expectation arisen?
• 2. If so, is the expectation legitimate?
• 3. Has the public body lawfully frustrated the legitimate expectation?
In the GCHQ case, Lord Fraser stated that:
‘Legitimate … expectation may arise either from an express promise given on behalf of a public authority or from the existence of a regular practice which the claimant can reasonably expect to continue.’
As this indicates, a legitimate expectation can only be generated by or on behalf of a public authority. Therefore, in R v Secretary of State for Education and Employment, ex parte Begbie [2000] 1 WLR 1115, Peter Gibson LJ held that a legitimate expectation was not created by the spokesman of an opposition political party, including the leader of that party, as such a person did not speak on behalf of a public authority. This was notwithstanding that the party leader and other members subsequently formed the new Government following a general election.
Lord Fraser’s statement also highlights that there are two broad ways in which a legitimate expectation can arise: express promise or regular practice.
(a) Express promise
Specific representation
An expectation can be generated by a specific representation, as seen for example above, in the case of Liverpool Taxi Fleet Operators’ Association. See also ex parte Coughlan in which a substantive legitimate expectation was created when several severely disabled patients were promised by the Health Authority that they would be able to live at a purpose-built residential facility for as long as they chose.
A representation can also be contained in a policy. This was established by the Privy Council in AG of Hong Kong v Ng Yuen Shiu [1983] 2 AC 629 where it was held that the Hong Kong government had to honour the terms of its original policy to allow Chinese nationals, who were the subject of repatriation to China, to put forward a case to remain in Hong Kong.
See also the case of R (Greenpeace Ltd) v Secretary of State for Trade and Industry [2007] EWHC 311 (Admin), where the courts enforced the promise to hold “the fullest possible consultation” in an Energy White Paper. Note that, legitimate expectations arising from policies are controversial, because public bodies must be allowed to change their policy, otherwise they could fetter their discretion. This is discussed further in the next LE element.
(b) Established past practice
An expectation can also arise from an established practice or settled course of conduct by the public body towards the claimant/ a class of persons to which the claimant belongs.
This follows from the GCHQ case, which concerned a long-standing and settled practice for trade unions to be consulted by government before the service conditions of staff at GCHQ were altered. The House of Lords held that this had generated a legitimate expectation that they would be consulted before a ban on trade union membership was introduced. (However, you will recall that the law lords went on to hold, on the facts, that it had not been unlawful for the government to have frustrated this legitimate expectation, given the overriding considerations of national security that had to be taken into account. Refer back to your studies on prerogative power for more information about this case).
See also the case of R v IRC, ex parte Unilever plc [1996] STC 681. In this case the Inland Revenue had accepted late ‘loss relief claims’ from Unilever on 30 occasions over a 20-year period. Then, without warning, the IRC refused to accept further late claims. The Court of Appeal held that, whilst there had not been an express promise or conscious practice by the IRC, there had been a clear and consistent pattern of conduct by the IRC upon which Unilever could rely.
An expectation will only be enforceable if it is ‘legitimate’. The legitimacy of the expectation will depend upon a variety of factors. As the Court of Appeal explained in the Coughlan case:
‘This can involve a detailed examination of the precise terms of the promise or representation made, the circumstances in which the promise was made and the nature of the statutory or other discretion.’
The same applies to expectations based on past practice.
Relevant factors, sometimes referred to as ‘criteria’, can include the following: clarity, legality, agency, knowledge and reliance. It is important to appreciate that the significance and application of these factors will vary, depending on the context within which the expectation has arisen.
Clarity: promises and policies
The following are key cases on the issue of the clarity of a promise or policy:
In R v IRC, ex parte MFK Underwriting Agents Ltd [1990] 1 WLR 1545 it was stated that a promise had to be: ‘… clear, unambiguous and devoid of relevant qualification.’
The Privy Council has added, in Paponette v Attorney-General for Trinidad and Tobago [2010] UKPC 32, that the question to be asked is: ‘… how on a fair reading of the promise it would have been reasonably understood by those to whom it was made.’
See also the case of R (Patel) v General Medical Council [2013] EWCA Civ 327 where the court held that a legitimate expectation had arisen through a promise. This was because the appellant had asked for a number of very specific assurances and tried to obtain a clear unequivocal response to his question concerning the ‘promise’ which arose in an educational context.
Clarity: Past practices
In R (Davies) v The Commissioners for Her Majesty’s Revenue and Customs [2011] UKSC 47, Lord Wilson held that, in order to establish that the HMRC had a settled practice in respect of the claimant taxpayers, there would need to be:
‘… evidence that the practice was so unambiguous, so widespread, so well-established and so well recognised as to carry within it a commitment to a group of taxpayers including themselves of treatment in accordance with it.’
On the facts, the taxpayers’ evidence was far too thin and equivocal to establish such a practice.
Legality
A representation must be legal in the sense that it would be within the powers of the public authority to fulfil the ‘promise’ in question. Therefore, a LE can only arise on the basis of a lawful promise or practice. The following cases exemplify the point:
In R v Secretary of State for Education and Employment, ex parte Begbie [2000] 1 WLR 1115, an undertaking that any children already on a government-funded scheme at an independent school would be able to continue on that scheme was held not to have generated a legitimate expectation. One of the reasons given by Peter Gibson LJ was that it would have been contrary to the requirements of statutory provisions - the Education (Schools) Act 1997.
In Rowland v Environment Agency [2003] EWCA Civ 1885, the claimant sought a declaration against the Environment Agency, after it changed its position on ownership of a stretch of waterway. For some years the waterway had been treated as a private right of way attached to the claimant’s property. However, the Agency later decided that it had always provided for public access. The Court of Appeal held that, as there had been no statutory power to extinguish the public access rights, the claimant could not rely upon the Agency’s past conduct to found a legitimate expectation.
Legality
Two further points are worth noting on the requirement of legality:
• The promise giving rise to the alleged legitimate expectation does not in all circumstances necessarily have to have been made by the person or body who may be bound by it.
For example, in R (BAPIO Action Ltd) v Secretary of State for the Home Department [2008] UKHL 27 Lords Mance and Rodger, in the majority, held that a promise made by one government department (the Home Office) was binding upon another government department (the Department for Health).
• An expectation can still be legitimate where the public authority made a promise in the mistaken belief it was under a statutory duty to do what it had promised to do.
In R (Bibi) v Newham LBC [1996] EWHC Admin 4 the Court of Appeal held that, even though it had become apparent to the local authority that they did not have a statutory duty to provide permenant housing to the applicant, ‘it lay within the powers of the local authority both to make the representation and to fulfil it.’
Agents
An agent is someone who is authorised to act on behalf of another person or body. The Court of Appeal in South Buckinghamshire District Council v Flanagan [2002] EWCA Civ 690 established that a public body will not be bound by a representation of one of its agents where the agent acted outside his authority in making the representation.
Facts: A solicitor had been appointed by the District Council to prosecute the defendant for breaching enforcement notices. The solicitor reached a settlement with the defendant’s lawyer, under which he agreed to the withdrawal of the enforcement notices.
Held: The court held that the solicitor had not been given actual authority by the council to do so. Neither did he have ‘ostensible authority’, as it did not lie within the usual authority of a solicitor acting in these circumstances. Therefore, the Council was not bound.
Knowledge
The question here is whether a person can claim they had a legitimate expectation when they had no knowledge of the representation, or past practice, at the relevant time (before the action, decision etc.)
The accepted position had been that knowledge was an essential prerequisite. In R v Ministry of Defence, ex parte Walker [2000] 1 WLR 806, the House of Lords held that the applicant did not have a legitimate expectation because he had no knowledge of the original criteria in the armed forces compensation scheme that he was trying to rely upon. His beliefs concerning compensation were not derived from the scheme.
However, knowledge has not always been required to found a legitimate expectation. While considering whether a legitimate expectation could be generated by signing a treaty, Hobhouse LJ opined in R v Secretary of State for the Home Department, ex parte Ahmed and Patel [1998] INLR 570 that: ‘[T]he principle of legitimate expectation … is a wholly objective concept and is not based upon any actual state of knowledge of individual immigrants or would-be immigrants
Rashid
In an interesting development of the courts’ approach to knowledge in the context of asylum and immigration policy, it was held in the case of R (Rashid) v Secretary of State for Home Department [2005] EWCA Civ 744 that the applicant could benefit from a policy of which he had no knowledge.
Pill LJ accepted in his judgment that this was not a typical legitimate expectation case. Even so, the recognition of a legitimate expectation in the absence of knowledge in Rashid has divided opinion among legal commentators and has certainly not been met with universal acceptance amongst the judiciary.
In_Secretary of State for the Home Department v Rahman_ [2011] EWCA Civ 814, Stanley Burnton LJ remained of the view that legitimate expectation as a concept normally served no purpose in cases where there had been no representation, by words or conduct, by the public authority to the claimant seeking to rely on it. It followed that the applicants in that case could not rely upon a policy they had no knowledge of.
Knowledge and ‘good administration’
A common argument in favour of the doctrine of legitimate expectation applying absent knowledge is that the principle of ‘good administration’ requires public authorities to apply their own internal policies consistently to all cases.
However, there is already a principle of administrative law that a policy adopted by a public authority must be consistently applied and can only be departed from with good reason. It was first outlined by R v Secretary of State for the Home Department, ex parte Urmaza(1996) The Times 23 July, and was later endorsed by Lord Dyson in Lumba v Secretary of State for the Home Department [2011] UKSC 12.
The current consensus is, therefore, that there are essentially two doctrines at play in this area: the more established doctrine of legitimate expectation, which, in the policy field, logically and intuitively requires an individual to know about a policy line on which they are seeking to rely; and a parallel, but different, doctrine of consistency in application of policy. (This approach has been reinforced in cases such as R (Kambadzi) v Secretary of State for the Home Department [2011] UKSC 23 and Mandalia v Secretary of State for the Home Department [2015] UKSC 59).
Reliance
Is it necessary for a party to have relied on an expectation for it to be deemed legitimate?
Early case law suggested that anyone seeking to benefit from a substantive expectation would have to demonstrate that they had relied upon that expectation to their detriment. This assumption has been eroded in subsequent cases.
In R v Secretary of State for Education and Employment, ex parte Begbie [2000] 1 WLR 1115, Peter Gibson LJ accepted that detrimental reliance was not essential, but concluded that:
‘… it would be wrong to understate the significance of reliance in this area of the law. It is very much the exception, rather than the rule, that detrimental reliance will not be present when the court finds unfairness in the defeating of a legitimate expectation.’
Reliance - cases
The Court of Appeal in R (Bibi) (discussed above) adopted the view that detrimental reliance should normally be required, but not where, for example, a public body seeks to depart from an established policy. The court added that, in its judgement:
‘… the significance of reliance and of consequent detriment is factual, not legal … In a strong case, no doubt, there will be both reliance and detriment; but it does not follow that reliance (that is, credence) without measurable detriment cannot render it unfair to thwart a legitimate expectation.’
The current approach has evolved to one where reliance is a non-determinative factor, albeit one that the court must consider. In R (Bancoult) v Secretary of State for Foreign and Commonwealth Affairs (No 2) [2009] 1 AC 453, Lord Hoffmann observed that:
‘It is not essential that the applicant should have relied upon the promise to his detriment, although this is a relevant consideration in deciding whether the adoption of a policy in conflict with the promise would be an abuse of power.’
Summary
In this element we have considered aspects of legitimate expectation, including:
-The two types of legitimate expectation:
• Procedural: where a public body has either promised that a particular procedure will be followed, or past practice indicates that it should be followed.
• Substantive: where a public body makes an assurance or a promise that has led a person to believe they will receive a particular, tangible benefit.
- The courts’ approach to assessing legitimate expectation:
Has an expectation arisen? An expectation could arise in the context of an express promise (in a specific or policy representation), or through established past practice. Is the expectation legitimate? Factors to consider may include clarity, legality, agency, reliance and knowledge.
[The crucial third question of whether the public body has lawfully frustrated the expectation is examined in the next element.]
Grounds of JR: Legitimate Expectation II
Context
In the last element we considered the types of legitimate expectation that can arise, and the courts’ approach to assessing whether expectations are legitimate.
In this element we will examine the third limb of the courts’ approach: whether the public body has lawfully frustrated the legitimate expectation. We will also consider the standards of review applied by the courts and the influence of proportionality in this area.
• 1. Has an expectation arisen?
• 2. If so, is the expectation legitimate?
• 3. Has the public body lawfully frustrated the legitimate expectation?
Although a legitimate expectation may have arisen in a particular case, this does not necessarily mean that the court will ultimately protect the expectation; its frustration can be deemed not to have been unlawful by the court in certain circumstances.
It is notable that the courts impose the burden of proof in establishing that a frustration was lawful on the public body seeking to defend itself in this way.
Lord Dyson made the following point in the Paponette case:
‘The critical question in this part of the case is whether there was a sufficient public interest to override the legitimate expectation to which the representations had given rise. This raises the further question as to the burden of proof in cases of frustration of a legitimate expectation.’
Procedural legitimate expectations
In this area, the courts have generally concluded that the importance of fairness will dictate that the expectation be fulfilled. The case of the Liverpool Taxi Fleet Operators’ Association provides a good example. (See your slides for the last element for more details on this case).
However, the courts will accept that the frustration of a procedural legitimate expectation was not unlawful when there are compelling public interest reasons. This was the final result of the GCHQ case, where the law lords accepted the government’s argument that it had been necessary to frustrate the expectation of consultation, because significant national security interests dictated the need for speedy, executive action.
In such situations, the court will essentially consider the adequacy of the reasons advanced, taking into account what fairness requires.
Substantive legitimate expectations
Assessing the lawfulness of the frustration of a substantive legitimate expectation has proved more problematic. This has been because of judicial caution about fettering the ability of public authorities to change policy and more general concerns about the degree of appropriate judicial intervention in decisions made by the executive (in the wider context of the separation of powers balance). Competing judicial approaches, based on rationality and fairness, emerged and the evolution of the law in this area has not always been clear and consistent.
Re Findlay [1985] AC 318 concerned the introduction by the Home Secretary of a new policy to deny parole to certain classes of prisoners unless there were exceptional circumstances. This adversely affected the four applicants, who all had excellent prison records and had expected parole to be granted within the following year under the previous policy. The law lords approached the matter with what could be called a more cautious and deferential take on policy change.