M07 - Data Management

Question 1

What are the regulations that govern data protection?

Answer 1

• Data Protection Act

- Freedom of Information Act (FOI)

Question 2

What would you do when someone asks you for information on a project that you are working?

Answer 2

Determine who the person is and if they should be given access to the information

Question 3

How do I dispose of any information?

Answer 3

Use an industrial shredding company

Question 4

What are the benefits of Dropbox and other cloud based systems?

Answer 4

• Easy access
• Secure
• Can give certain people access to specific folders

Question 5

How do you ensure that you comply with data protection legislation?

Answer 5

• Only keep the information I need
• Not passing on personal and sensitive information
• Holding information securely
• Limiting access to information
• Deleting obsolete information

Question 6

How do you manage data?

Answer 6

Create & Capture
Share, Collaborate & Control
Index, Manage & Store
Access, Retrieve & Distribute
Repurpose
Archive & Delete

Question 7

What particular data management software have you used and what others are you aware of?

Answer 7

• OneDrive

- SharePoint

Question 8

What is BIM (Building Information Modelling)?

Answer 8

• BIM is software for creating a digital model of an asset modelling it in digital form which has data attached to it.
• Building Information Modelling: it is a rich information model, consisting of potentially multiple data sources, elements of which can be shared across all stakeholders and maintained across the life of a building from inception to recycling/demolition.

Question 9

What are the advantages of BIM?

Answer 9

• Improved design co-ordination: Clashes are detected and resolved in the virtual environment before construction starts thus making contract programmes and costs more robust
• Improved Client Satisfaction: Client can view the model and can identify changes which should be made to improve the operation
• Sustainability: Can calculate carbon dioxide efficiencies, running costs and waste analyses can be simulated with specialist plug-in applications using data embedded in the model
• Quantities: can be extracted from BIM and associated parametric data, which can be used for cost modelling and optioneering
• Change management: becomes a full picture, more considered process allowing long-term lifecycle implications to be considered alongside design and construction impacts
• Construction sequencing: test working methodologies to find the optimal and safest solution
• Prefabrication: Enables earlier consideration
• Programme: more considered & focused on content – logistics & sequencing such as just-in time deliveries
• Collective understanding of design intent: increased collaboration across the project team and supply chain

Question 10

Please explain the Government Security Classification policy

Answer 10

• HMG information assets may be classified into three types: OFFICIAL, SECRET and TOP SECRET.
• On FS most of the information was marked official and was sent via an encrypted file transfer.

Question 11

Name some features of the GDPR regulations

Answer 11

• Lawfulness, fairness and transparency
• Purpose limitation
• Data minimisation
• Accuracy
• Storage limitation
• Integrity and confidentiality (security)
• Accountability

Question 12

How does AECOM store cost data?

Answer 12

• AECOM uses an EDMS system (electronic data management system)
• Contributes towards ISO:9001 2008 accreditation as part of the audit process.
• Allows for data to be stored in an online, secure server to prevent losses.
• Check in check out process ensures that documents and edits are properly controlled.

Question 13

What are the fines for GDPR?

Answer 13

• Maximum fine of €20 million (about £18 million)

- 4% of annual global turnover – whichever is greater

Question 14

What levels of BIM are there?

Answer 14

• Level 0 - Unmanaged CAD
• Level 1 - Managed CAD in 2D and 3D
• Level 2 - Collaberative 3D modelling
• Level 3 - Yet to be defined - predicted to include cost and lifecycle elements

Question 15

What is GDPR?

Answer 15

• General Data Protection Regulation

- Implemented 2018

Question 16

How has GDPR been affected by brexit?

Answer 16

• Replaced by UK General Data Protection Regulation