Module 1 Resource Management

Question 1

What are the five Modules for PjM?

Answer 1

1. Resource Management
2. Project Work Planning
3. Contracts
4. Project Execution
5. Project Quality Control

Question 2

What are the overall views of Resource Management?

Answer 2

• determine the composition of the team
• determine how each team members’ time is managed and allocated

Question 3

What are the two sub-modules for Resource Management?

Answer 3

1. Assembling the team
2. Project Resources

Question 4

What is the big picture in Assembling the Team?

Answer 4

1. Determine what (internal) Staff and (external) Consultants will be needed
2. Understanding fees related to the project and Consultants
3. Anticipate the specific responsibilities of the team being assembled

Question 5

What are the 4 items discussed in Assembling the Team?

Answer 5

1. Staffing (Internal)
2. Consultants (External)
3. Fees
4. Project Team Types

Question 6

What are the things to do when establishing a architectural staffs for the project?

Answer 6

• Meet with the client to clarify expectations, desired outcomes, and specific deliverables.
• Refine the proposed project approach based on the client meeting prior to bid award.
• Establish a project schedule, allocate staffing hours, and assign responsibilities.

Question 7

What is the purpose of the initial client meeting in a project?

Answer 7

To clarify expectations, desired outcomes, and specific deliverables

Question 8

What should be refined after meeting with the client but before winning the bid?

Answer 8

The proposed project approach

Question 9

What is established when determining a project timeline?

Answer 9

The project schedule

Question 10

What is allocated when planning staffing for a project?

Answer 10

Staffing hours / time

Question 11

Which staff capability ensures clear coordination with clients and team members?

Answer 11

Strong communication skills

Question 12

What is assigned during early project planning?

Answer 12

Responsibilities to staff

Question 13

Which staff capability supports consistent progress and task completion?

Answer 13

Focus and task discipline

Question 14

Which staff capability is needed to address unexpected design issues?

Answer 14

Overcoming design challenges and obstacles

Question 15

What type of experience should staff have for effective project execution?

Answer 15

Experience w/ similar, or, specific project type

Question 16

What key information is gathered during the client expectations discussion?

Answer 16

Desired outcomes

Question 17

What aspect of the project is clarified when discussing deliverables with the client?

Answer 17

Exact deliverables

Question 18

What planning step aligns staffing resources with project needs?

Answer 18

Allocating staffing hours

Question 19

What planning action ensures each team member knows their role?

Answer 19

Assigning responsibilities

Question 20

What is the benefit of refining the project plan before the bid is awarded?

Answer 20

Improved accuracy and alignment with client expectations

Question 21

What must happen before you can begin to assign staff to components of the work?

Answer 21

Determine project needs/requirements and deliverables

Question 22

What factors is staff allocation based on?

Answer 22

Staffing decisions are based on an evaluation of team members’ skills, experience, and capacity relative to the project scope

Question 23

When team members do not possess all competencies required for their assigned tasks, what is an ideal POV to take?

Answer 23

Team members not possessing all competencies can be leveraged as an opportunity for professional development

Question 24

Staffing must balance what two primary constraints?

Answer 24

1. the personnel required to complete the work w/in the established schedule, and
2. the labor hours the project fee can support

Question 25

The decisions involving trade-offs between quality and profitability fall under whose responsibility?

Answer 25

It is the Principals' sole decision. PM should be insulated from making such decisions.

Question 26

When does staff assignment begin a project?*

Answer 26

After project requirements and deliverables are defined.

Question 27

What is the PM's primary basis for assigning staff?*

Answer 27

Evaluation of team members' skills, experience, and capacity

Question 28

What does the PM align staff skills with?*

Answer 28

Tasks required by the project scope

Question 29

Is it expected that staff have all skills needed for assigned tasks?*

Answer 29

No, skill gaps are expected and can support professional development

Question 30

How should a PM respond to staff skill gaps?*

Answer 30

Provide guidance, oversight, and mentorship

Question 31

What two constraints must staffing balance?*

Answer 31

The personnel required to complete the work w/in the established schedule, and, the labor hours the project fee can support

Question 32

What risk comes w/ adding more staff to a projects?*

Answer 32

Labor costs may exceed project fee

Question 33

What potential benefit comes from adding more staff?*

Answer 33

Improved schedule performance and quality

Question 34

Who is responsible for decisions involving quality vs profitability?*

Answer 34

Firm leadership

Question 35

Who is responsible for decisions involving quality vs profitability?*

Answer 35

Firm leadership

Question 36

Should the PM decide whether to sacrifice quality to protect fee performance?*

Answer 36

No, that decision belongs to firm leadership