PRINCE2 Foundation: Module 9 – Progress & Controls

Question 1

What is the purpose of the Progress practice in PRINCE2?

Answer 1

To establish mechanisms to monitor compare and control actual progress against plans.

Question 2

What is progress control?

Answer 2

Monitoring actual performance against plans and taking corrective action when needed.

Question 3

What is a Highlight Report?

Answer 3

A time-driven report providing the Project Board with a summary of stage status.

Question 4

Who produces Highlight Reports?

Answer 4

The Project Manager.

Question 5

Who receives Highlight Reports?

Answer 5

The Project Board and any stakeholders specified by them.

Question 6

How often are Highlight Reports produced?

Answer 6

At intervals defined by the Project Board.

Question 7

What is an End Stage Report?

Answer 7

A report that provides information on stage performance and the status of the project at stage end.

Question 8

When is an End Stage Report produced?

Answer 8

At the end of each management stage.

Question 9

Who uses the End Stage Report?

Answer 9

The Project Board to decide whether to authorize the next stage.

Question 10

What is an Exception?

Answer 10

A situation where tolerances are forecast to be exceeded.

Question 11

Which THREE of the following are types of issues in PRINCE2?

Options:
A. Request for change
B. Off-specification
C. Problem or concern
D. Risk response

Answer 11

A. Request for change
B. Off-specification
C. Problem or concern

Question 12

What is an Exception Report?

Answer 12

A report produced when tolerances are forecast to be exceeded describing impact and options.

Question 13

Who produces an Exception Report?

Answer 13

The Project Manager.

Question 14

Who decides on corrective action after an Exception Report?

Answer 14

The Project Board.

Question 15

What is an Exception Plan?

Answer 15

A plan that replaces the current plan after approval to recover control.

Question 16

Who approves an Exception Plan?

Answer 16

The Project Board.

Question 17

What is tolerance?

Answer 17

The permissible deviation from a plan without escalation.

Question 18

Which performance aspects can have tolerances?

Answer 18

Time cost scope quality risk benefits sustainability.

Question 19

What is management by exception?

Answer 19

Delegating authority within defined tolerances and escalating only when exceeded.

Question 20

Which PRINCE2 principle underpins progress control?

Answer 20

Manage by exception.

Question 21

What is a Checkpoint Report?

Answer 21

A time-driven or event-driven report from Team Manager to Project Manager.

Question 22

Who produces Checkpoint Reports?

Answer 22

The Team Manager.

Question 23

What is the purpose of a Checkpoint Report?

Answer 23

To report progress of work packages.

Question 24

Exam trap: Highlight Report vs End Stage Report – which is time-driven?

Answer 24

Highlight Report.

Question 25

Exam trap: which report supports stage authorization?

Answer 25

End Stage Report.

Question 26

Exam trap: who escalates when tolerances are forecast to be exceeded?

Answer 26

The Project Manager.

Question 27

Exam trap: does actual breach or forecast trigger exception?

Answer 27

Forecast.

Question 28

Exam trap: which plan replaces a Stage Plan after escalation?

Answer 28

Exception Plan.