Purchasing and Inventory

Question 1

These are the benefits of an Inventory Management Program.

Answer 1

1. Supplies and reagents are always available
2. Maintaned quality
3. Waste minimized and stays within budget

Question 2

This is one of the challenges of Inventory Management.

Answer 2

Balancing between availability and expiration.

Question 3

This is the lifespan of RIA reagents.

Answer 3

3 to 8 weeks

Question 4

This is the lifespan of API kits.

Answer 4

4 to 12 months

Question 5

This is the lifespan of Antisera.

Answer 5

1 to 4 years

Question 6

This is the lifespan of Antibiotic Disks.

Answer 6

2 to 3 years

Question 7

This is the lifespan of Ready-To-Use Culture Media.

Answer 7

1 to 2 months

Question 8

This is the lifespan of Dehydrated Culture Media.

Answer 8

3 to 5 years

Question 9

This is the meaning of RIA.

Answer 9

Radioimmunoassay

Question 10

These are examples of test kits.

Answer 10

1. Pregnancy Test Kits
2. Drug Test Kits
3. Covid Antigen Test Kits

Question 11

These are the antiseras and their color.

Answer 11

1. Antisera A (Blue)
2. Antisera B (Yellow)
3. Antisera D (Clear)

Question 12

This is the meaning of a vendor.

Answer 12

Manafacturer

Question 13

This is a document that contains the transactions between buyer and seller.

Answer 13

Purchase Contract

Question 14

This is the responsibility of a Medical Technologist to newly purchased products.

Answer 14

Responsibility to test prodcts if it works.

Question 15

This is document with instructions on how to properly handle and store products.

Answer 15

Policies and Procedures

Question 16

This is where Policies and Procedures are found.

Answer 16

Standard Operation Procedure (SOP)

Question 17

This is where you can find all the information about a product and a person can also input additional and tracking information.

Answer 17

Log Book

Question 18

This is a way to find out if a product or reagent is defected and is usually done with a log book.

Answer 18

Tracking

Question 19

These are 3 ways to establish a system to qualify and select vedors.

Answer 19

1. Define criteria for supplies and services.
2. Use information from other laboratories.
3. Evaluate before purchase and after receipt.

Question 20

These are 3 ways for Purchasing Considerations.

Answer 20

1. Government Requirements
2. Negotiating Prices
3. Reviewing Contracts

Question 21

These are the 6 steps on how to implemet Inventory Control.

Answer 21

1. Assign Responsibility
2. Analyze Needs
3. Establish Minimum Stock
4. Develop Forums and Logs
5. Establish System for Receiving and Storing
6. Maintain Inventory System in All Storage Areas

Question 22

These are the 3 extra requirements in order to conduct analysis of supply and reagents.

Answer 22

1. Listing all the tests
2. Identifying all supplies needed in each test
3. Use all available information to estimate the usage

Question 23

These are the 6 information required to perform the Analysis of Needs.

Answer 23

1. Item Description
2. Unit of Count
3. Usasge per Month
4. Priority Level
5. Order Lead or Delivery Time
6. Storage Space and Conditions

Question 24

This is a process for calculating how much is required of any particular item for a given period of time.

Answer 24

Quantification

Usage per Time Period

Question 25

These are the three times when Quantification is necessary.

Answer 25

1. Annual health care planning. 2. New health program implementation. 3. Preparation for an potential or identidied epidemic.

Question 26

These are the two Quantification Methods.

Answer 26

1. Consumption-based Method 2. Morbidity-based Method

Question 27

This is a Quantidication Method in which it is based on the actual usage and is the most used method.

Answer 27

Consumption-based

Question 28

These are the 3 things you must take into account when using the Consumption-based Method.

Answer 28

1. Healthy supplies used. 2. Wastage-expired or spiled supplies. 3. Supplies out for stock for >15 days any time.

Question 29

This Quantification Method is based on the actual number of episodes (the amount of people having a certain disease).

Answer 29

Morbidity-based

Question 30

These are the 4 things you must take into account when using the Morbidity-based Method.

Answer 30

1. Population Size 2. Disease Incidence 3. Accuracy of Morbidity Data 4. Treatment Guidelines

Question 31

This is a type of Inventory Control that requires the maintenance of records and is useful to be kept in stockrooms.

Answer 31

Documentation ## Footnote e.g. Log Books

Question 32

These are records you must maintin when documenting the inventory. ## Footnote What is written in a Log Book?

Answer 32

1. Date Received 2. Lot Number 3. Pass or Fail Acceptance Rate 4. Date Placed in Service or Disposition

Question 33

These are the 8 pieces of information that can be found in a Stock Logbook

Answer 33

1. Name and Signature 2. Date of Recepit 3. Quantity 4. Date of Expiration 5. Minimum Stock 6. Stock Balance 7. Shelf Number 8. Destination

Question 34

These are the 6 precautions when inspecting new orders at the time of delivery.

Answer 34

1. Verify contents. 2. Check integrity. 3. Record date each item received. 4. Record expiration date. 5. Store new shipment behind existing shipment. 6. Create or update records.

Question 35

These are the 8 characteristics of a storeroom.

Answer 35

1. Clean 2. Organized 3. Lockable 4. Well-ventilated 5. No Direct Sunlight 6. Sturdy Shelving 7. Items Within Reach 8. Safety Precautions Available

Question 36

These are the characteristics of a good shelves.

Answer 36

1. Labelled 2. Numbered 2. Organized

Question 37

These are the purposed of an ogrnaized shelf.

Answer 37

1. Avoid losing a product. 2. Saves a lot of time. 3. Systemizes storage space.

Question 38

This is the necessary action to take when opening a reagent or supply with regards to its shelf life.

Answer 38

Listing down the "Date Opened" and supplies are opened and unopened.

Question 39

These are the 4 most important rules for **continuous** monitoring of Inventory Control.

Answer 39

1. Assign Responsibility 2. Maintiain Inventory System in All Storage Areas 3. Conduct Weekly Physical Counts 4. Update Records

Question 40

These are the advantages of Computerized Stock Management.

Answer 40

1. Exact current state and product classification. 2. Management of expiration dates 3. Statistics for future planning. 4. Management of possible distribution. 5. Makes inventory tasks easier.

Question 41

These are the disadvantages of Computerized Stock Management.

Answer 41

1. Needs an on-site computer. 2. Requires trained staff to operate.

Question 42

These are the three major results in successful Inventory Management.

Answer 42

1. Increase laboratory efficiency and effectiveness. 2. Assurance that patient or clinical needs are met. 3. Products available when needed.