using online services

Question 1

consideration when switching to online systems; security

Answer 1

• data is accessible over internet (potentially to hackers) and have little control over security procedures
• important to chose company that implements high security protocols

Question 2

consideration when switching to online systems; cost

Answer 2

• some are free of charge to a certain storage limit but some have monthly fees for businesses
• free services e.g. Google Drive

Question 3

consideration when switching to online systems; ease of use

Answer 3

• most sync data with your computer which allows you to access cloud files using the same interface

Question 4

consideration when switching to online systems; features

Answer 4

• sometimes cloud software has fewer features

Question 5

consideration when switching to online systems; connectivity

Answer 5

• they require internet connection to access the services

- so may be limited if internet connection is slow or limited data

Question 6

remote working

Answer 6

• online systems allow people working from home to access network if the organisation they work for;
• VPN; allows secure connection to be made to organisation’s network over internet
• remote desktop technology; fix computer problems remotely

Question 7

remote desktop technology

Answer 7

• allows user to log in to use their work system from a remote device