Week 5 (Project Management Process)

Question 1

A Process

Answer 1

a systematic series of actions or functions to bring about a required change or result
- typically describes the act of taking something through an established and usually routine set of actions to convert it from one form to another.

Question 2

Fayol’s Management Process

Answer 2

• Planning
• Organizing
• Commanding
• Directing
• Controlling

Question 3

Examples of a process

Answer 3

• Baking Process
• Chemical Process
• Legal Process
• Procurement Process
• Manufacturing Process
• Application Process
• Business Process
• Filing Process

Question 4

Eastonian Process

Answer 4

ITTO (inputs, tools, techniques, and outputs), where an input is defined as any documents that are key to the process.
- An output from one process is often an input into another process.

Question 5

Critical Path Method (CPM)

Answer 5

a simple but powerful technique for analysing, planning and scheduling, large complex projects.

Question 6

Input

Answer 6

The input section lists all the documents and information required to produce the network diagram and perform the CPM calculations.

Question 7

Process

Answer 7

The Critical Path Method process uses the network diagram to establish the logical links between all activities, then performs the forward and backward pass to calculate the start dates, finish dates and float.

Question 8

Output

Answer 8

The output section lists all the documents the CPM calculation produces, which includes the network diagram, the activity table and the critical path.

Question 9

Project Management Process

Answer 9

1. Initiating Process
2. Planning Process
3. Execution Process
4. Monitoring and Control Process
5. Closing Process

Question 10

Initiating Process

Answer 10

• Project Charter
• Feasibility Study
• Stakeholder Analysis

Question 11

Project Charter

Answer 11

• a formal document describing the project’s purpose, scope, stakeholders, objectives, and comprehensive plan.
• it’s designed to guide all subsequent decisions and actions.

Question 12

Feasibility Study

Answer 12

• the study of a project’s various elements to determine if it has the potential for success.
• Before a project begins, a company can evaluate the project’s feasibility to identify obstacles, form strategies to overcome them and ultimately attract investors

Question 13

Stakeholder Analysis

Answer 13

a technique that can assist the project team members understand the variety of stakeholders that have an interest in the project and the individual nuances that can affect project risk.

Question 14

Planning Process

Answer 14

• Input (all the individual plans)
  -Process (Integration Management)
  -Output (Project Plan)

Question 15

Input= all the individual plans

Answer 15

The outputs of the initiating process is the input into the planning process.

Question 16

Process= Integration Management

Answer 16

The planning process includes the processes required to define the scope of the project to develop a detailed design of the project, and to develop project plan outlining how to achieve the goals and objectives of the project (build-method and execution strategy).

Question 17

Output=Project Plan

Answer 17

A complete project plan with all the details and specifications of the project.

Question 18

Executing, Monitoring and Controlling Process

Answer 18

• Input (Project Plan)
• Process (Issue Instructions / Monitor)
• Output (Progress Report)

Question 19

Input (Project Plan)

Answer 19

The output of the planning process – the project plan - is the input into this Executing Monitoring Controlling process.

Question 20

Process (Issue Instructions / Monitor)

Answer 20

The controlling process guides the project and keeps it on track to achieve the objectives by expediting, monitoring and measuring progress regularly to identify any variances for the project plan and take the necessary corrective action.

Question 21

Output (Progress Report)

Answer 21

The controlling process will also manage the scope change process and limit scope creep.

Question 22

Closing Process

Answer 22

• Input (Project Plan)
• Process (Commissioning)
• Output (Certificate of Completion / Closeout Report)

Question 23

Input (Project Plan)

Answer 23

The output of the previous process is the input into the closing process.

Question 24

Process (Commissioning)

Answer 24

The closing process formally accepts the work and brings it to an orderly end.
The involves commissioning the product and confirming the objectives have been achieved to the required standard (as per the design performance, project plan and project charter).

Question 25

Output (Certificate of Completion / Closeout Report)

Answer 25

The project is then handed over to the client for operation. This section would also include a closeout report to document the lessons learnt and return the site to it’s original condition.

Question 26

Scope creep

Answer 26

refers to how a requirement tends to increase over a project lifecycle.