Workplace IV

Question 1

DOL electronic guidelines that employers should consider when opting for an electronic system:

Answer 1

1. The record-keeping system must have reasonable controls to ensure the integrity, accuracy, authenticity, and reliability of the records kept in electronic form.

Question 2

DOL electronic guidelines that employers should consider when opting for an electronic system:

Answer 2

2. The electronic records must be maintained in reasonable order, in a safe and accessible place, and in such manner as they may be readily inspected or examined (for example, the record-keeping system should be capable of indexing, retaining, preserving, retrieving, and reproducing the electronic records).

Question 3

DOL electronic guidelines that employers should consider when opting for an electronic system:

Answer 3

3. The electronic records must be able to be readily converted into legible and readable paper copy as may be needed to satisfy reporting and disclosure requirements or any other obligation under Title I of ERISA.

Question 4

DOL electronic guidelines that employers should consider when opting for an electronic system:

Answer 4

4.following procedures for labeling of electronically maintained or retained records; providing a secure storage environment; creating backup electronic copies and selecting an off-site storage location; observing a quality assurance program evidenced by regular evaluations of the electronic record-keeping system, periodic checks of electronically maintained or retained records; and retaining paper copies of records that cannot be clearly, accurately, or completely transferred to an electronic record-keeping system).