3. Project management processes

Question 1

List the 25 processes in the planning column in the correct order! (Hints: P,R,S,PD,PT,WBS,AL,ND,RR,ETC,DCP,DS,DB,DQS,CPIP,RACI,PCM,Risk,GB,FPD,CCP,FPM,Realistisc,Approval,KO)

Answer 1

1. Determine how you will plan for each knowledge area
2. Determine detailed requirements
3. Create project scope statement
4. Assess what to purchase and create procurement documents
5. Determine planning team
6. Create WBS and WBS dictionary
7. Create activity list
8. Create network diagram
9. Estimate resource requirements
10. Estimate time and costs
11. Determine critical path
12. Develop schedule
13. Develop budget
14. Determine quality standards, processes and metrics
15. Create process improvement plan
16. Determine all roles and responsibilities
17. Plan communications and stakeholder management
18. Perform risk identification, qualitative/quantitative risk analysis and risk response planning
19. Go back (iterations)
20. Finalize procurement documents
21. Create change management plan
22. Finalize “hwo to execture and control” parts of all management plans
23. Develop realistic and final PM plan and performance measurement baseline
24. Gain formal approval of the plan
25. Hold kickoff meeting

Question 2

What is progressive elaboration?

Answer 2

The process of continually refining estimates and scope!

Question 3

When (in which phase) is high level planning done and why? Who is involved in the planning process?

Answer 3

High level planning is done in the iniating phase to see if the project has a chance of being sucessful. The project manager takes part in this phase.

Everybody is involved in the planning process!

Question 4

What are the most important topics to talk about when the team comes together, i.e. in a meeting?

Answer 4

Risks and risk management!

Question 5

Name 4 words to summarize executing activties!

Answer 5

• “work to the project management plan”
• “be proactive”
• “manage”
• “guide”

Question 6

How to deal with deviations from the plan?

Answer 6

Deviations should be made up, submitting a CR should be the very last resort!

Question 7

Which two activites MUST be done during project closing?

Answer 7

• Creating lessons learned
• Measuring customer satisfaction

Question 8

List the planning process until create activitiy list! Which process comes next?

Answer 8

Create network diagram

Question 9

List the 10 planning processes after create network diagram until go back - iterations

Answer 9

1. Estimate resource requirements
2. Estimate time and cost
3. Determine critical path
4. Develop schedule
5. Develop budget
6. Determine quality standards, processes and metrics
7. Create process improvement plan
8. Determine all roles and responsbilities
9. Plan communications management
10. Perform risk identification, qualitative and quantiative risk analysis and risk response planning

Question 10

List the 6 planning processes after go back - iterations!

Answer 10

1. Finalize procurement documents
2. Create change management plan
3. Finalize “how to exectute and control” parts of management plans
4. Develop realistic and final PM plan and performance measurement baseline
5. Gain formal approval of the plan
6. Hold kickoff meeting