Budget

Question 1

Budget Opening

Answer 1

• Our Department has an operating budget of over 2 billion dollars.
• A significant amount of our budget is devoted to employees’ salaries.
• A very small, less-discretionary, amount is devoted to operations which include programs such as Traffic Management, Commercial Program and Vehicle Theft.
• As a Lieutenant, I know I must do my part to exercise fiscal responsibility to make sure we have the monies for personnel salaries, equipment, and training (PET) we need to execute the Mission of the Highway Patrol. I also know that these are public funds and we need to be responsible with taxpayer’s monies.

Question 2

Response S  (S.C.O.P.E.F.F.F.)
Salaries and OT

Answer 2

• I will concentrate my efforts in several areas: (SCOPEFFF)
• Salaries/ Overtime:
  
  • I will make sure we are properly scheduling our
    personnel to avoid overtime, including FSLA
    overages.
  • Make sure we are quickly replacing Officers on after-
    shift overtime with personnel on regular time
  • Thoroughly review of submitted CHP 415s
  • Coordinate with courts to consolidate court
    appearances.
  • Monitor leave banks, including CTO and vacation
    time to avoid overages
  • Utilize the services of our Senior Volunteer and
    Explorer staff for services/duties allowed by policy
    and law.

Question 3

Response C

Answer 3

• Reduce CIVIL LIABILITY by:
• Make sure our work environment that free of EEO,
  Discrimination and Sexual Harassment violations
• I will make sure our employees are receiving
  
  • on-going training, reviewing policies, and receiving
    thorough supervisory oversight of all aspects of our
    Department’s responsibilities, especially those areas
    where a heavy potential for liability exists, such as:
    (PD-SUL)
    • Pursuits,
    • Driving and vehicle operations
    • Special Relationship contacts
    • Use-of-force incidents
    • Large scale incidents (OIS, MIRP, HAZ MAT)
• Accurately and thoroughly documenting arrests, use of
  force incidents, and traffic collisions.
• Vehicle storages are being done correctly, including we
  are taking the vehicle for a legal purpose and when we
  do, that we accurately document property and damage
  on the CHP 180.
• Timely/Proper notifications to risk management when
  appropriate, including completing CHP 268s, CHP 275,
  and CHP 287

Question 4

Response O

Answer 4

Reduce OCCUPATIONAL INJURIES by:
- Ensure we are wearing and using our PPE gear
- Embracing all 5 tenants of the below 100 campaign.
- Making sure we have an ACTIVE occupational Safety
Program:
- Conduct Quarterly Occupational Safety meetings and
disseminating the information from meetings
personally and by posting on the occupational safety
board.
- Maintain an updated and informative occupational
safety board
• Post Occupational Safety Goals
• Post Occupational Safety Posters
• Be actively involved in Workers Comp and injury
Claims; working with SCIF, attending dr.
apointments, and get off-duty employees to limited
duty.
- Encourage/support active lifestyle and participation in
Wellness Program and Annual Fitness Challenge.

Question 5

Response P

Answer 5

Make sure employees are exhibiting
PROFESSIONALISM
- Ensure we are not engaged in misconduct, either on
duty or off duty
- Adhere to our Professional and Organizational Values
- Monitor the Blue Team Early Intervention System
- Make referrals to EAP, PEER SUPPORT, and EMPLOYEE
SUBSTANCE ABUSE PROGRAM when appropriate

Question 6

Response E

Answer 6

Take care of our EQUIPMENT:
- Stress importance of maintaining our equipment and
prolonging its life
- Not losing it, keep accurate inventory
- Monitor office supply purchases and supply purchases
within my control

Question 7

Response F1

Answer 7

o FLEET MANAGEMENT:
- Make sure ASM is completing routine vehicle
maintenance and making sure vehicle is safe to
operate.
- Emphasize safe driving with our employees to prevent
collisions:
• Pre-patrol checks of tires, brakes, lighting
equipment
• Make sure flares are capped
• Exercise care when using push bumpers
• Drivers training courses *(uniformed/nonuniformed)
• Annual Sergeant Ride-alongs
-Reminders
_ Briefings,Daily Discussions and SROVT’s.

Question 8

Response F2

Answer 8

FACILITY/Materials MANAGEMENT:
- Conduct required facility inspections for hazards
- Ensure repairs are made quickly
- Conserve energy:
- Unnecessary lighting and equipment is turned off
- AC and Heater are used between 68 and 78 degrees
Water heater not above 105
- Required Audits/inspections of fuel logs and inventories

Question 9

Response F3

Answer 9

• FUNDS:
  
  • Adhere to our annual budget
  • CHP 735, DUI Cost recoveries are being completed
  • Asset forfeiture seizures are being done and done
    appropriately
  • Seek grant monies to assist with enforcement and
    education responsibilities and make sure we’re noting
    the code on 415s
  • ensure 415’s are properly coded and detailed for
    reimbursable details
  • Complete CHP 415C’s when appropriate
  • Monitor Travel and Per Diem expenditures
  • Monitor/audit/inspect: P-Cards, Voyagers Card , Reds,
    X-Numbers, Contracts, and revolving petty cash
    fund.
  • Appropriately utilizing the Fi$Cal, the statewide
    financial management system

Question 10

Budget Closing

Answer 10

As a Lieutenant, I know failure to exercise fiscal responsibilities of public funds can harm the image of the Highway Patrol and can also cause a loss of trust within our communities. As such, I’ll make sure to exercise fiscal responsibility to execute this Department’s mission.