Closing

Question 1

Define the key objectives of the Close Project or Phase process.

Answer 1

• Finalize all activities of the project, phase, or contract.
• Archive all project or phase information.
• Formally close the project, phase, or contract.
• Release all organization team resources.

Question 2

In executing the Close Project process, you have created a final project report, transferred the final product to the ownership of the customer, and dismissed your project team. You believe that you can now formally close the project. What activity have you forgotten to complete?

A) Obtain approval from the project sponsor

B) Formally acknowledge the success of the team

C) Complete and archive the lessons learned register and all project documents

D) Close the charter document

Answer 2

C) Complete and archive the lessons learned register and all project documents

To fully complete the Close Project or Phase process, you must ensure that all project documents are updated, marked as final, and archived.

Question 3

In closing the project, the project manager reviews the ________ to ensure that all project work is complete and the project has met its objectives.

Answer 3

Project management plans

Question 4

True or False

Projects that are terminated before all the work is completed do not require the Close Project process.

Answer 4

False

Every project, whether completed or prematurely terminated, must be formally closed. For projects terminated before completion, the close project or phase process investigates and documents the reasons for termination.

Question 5

While developing the final report for formal project closure, you utilize which project document to demonstrate compliance with the project scope?

Answer 5

Requirements documentation

The requirements documentation created during the Collect Requirements process describes how individual requirements meet the business need for the project.

Question 6

Due to the company reorganization, the project sponsor was recently terminated and the project was canceled. What action should the project manager take first upon being informed of this?

Answer 6

Conduct lessons learned

Regardless of whether a project is completed fully or terminated before completion, lessons learned must be captured and recorded. These lessons learned help to inform future projects.

Question 7

The Close Project or Phase process is the _______ finalization of all processes and process groups.

Answer 7

Formal finalization

The Close Project or Phase process is the formal finalization of all processes and process groups.

Question 8

Which three outputs must be completed before a project is properly closed?

Answer 8

• Final product, service, or results officially transferred to the customer.
• Project documents updated and marked as final.
• Final report created.

Question 9

Of the four data analysis techniques used in the Close Project or Phase processes, which technique is focused on identifying lessons learned and knowledge sharing opportunities to help improve future projects?

A) Document analysis
B) Regression analysis
C) Trend analysis
D) Variance analysis

Answer 9

A) Document analysis

Document analysis is a technique that helps identify lessons learned for future projects.

Question 10

When using ________, the interrelationships between project variables are analyzed to identify opportunities to improve the performance of future projects.

Answer 10

Regression analysis

Question 11

You inform your team that a critical output of the Close Project process is the completion and archival of the lessons learned register. What is the main reason why ensuring that the register is updated and archived important?

A) To create a means of identifying talented individuals that can assist in future projects.

B) To identify and make easily available improvement ideas that can be used on comparable projects.

C) The project cannot be formally closed until every output is produced.

D) To highlight the largest risks and opportunities that were overcome during the project.

Answer 11

B) To identify and make easily available improvement ideas that can be used on comparable projects.

Question 12

True or False:

After all project work is complete, it is proper to release all team members.

Answer 12

False

Team members should only be released from a project after all the work is verified complete, project documents have been fully evaluated/closed out/archived, lessons learned collected/archived, the final report generated, and the final deliverable transferred to the customer.

Question 13

What is the purpose of the final report and what does it contain?

Answer 13

The final report summarizes the project performance elements such as benefit, cost, quality, schedule, etc. The project manager should follow the communications plan to ensure proper dissemination is achieved. The final report is normally delivered to the project sponsor and all stakeholders.