Contract Admin - SOS

Question 1

What is the role of a Contract Administrator (CA) in a construction project?

Answer 1

-Managing the contract between the employer and the contractor once the contract is signed.
- Issuing instructions, certifying payments, assessing extensions of time, and ensuring that the contract terms are followed

Question 2

How should a Contract Administrator act?

Answer 2

Impartially and fairly, even though they are appointed by the client.

Question 3

What is practical completion?

Answer 3

-The works are complete except for minor defects that do not prevent the building from being used.

Question 4

What is sectional completion?

Answer 4

• Allows different parts of the project to be completed and handed over at different times, each with its own completion date.

Question 5

What is partial possession?

Answer 5

-The client takes possession of part of the works before overall completion, which can affect liability and insurance provisions.

Question 6

Contract Administrators main responsibilities?

Answer 6

-Certifying Payment
-Instructions
-Monitor progress
-EOTs
-Communication
-CDM compliance

Question 7

What role have you acted in within your projects?

Answer 7

Appointed delegated authority role under the PM.

Question 8

EOT process under JCT?

Answer 8

-EOT can be claimed if a delay is caused by a Relevant Event
-Notification by the Contractor
-Assessment by the Contract Administrator
-Impact on Liquidated Damages

Question 9

What is a payment notice?

Answer 9

A payment notice is a formal document issued in construction contracts to notify the amount due for payment

Question 10

Why is payment noticed used?

Answer 10

-Legal Compliance
-Dispute prevention
-Supports interim valuation

Question 11

What forms a payment notice?

Answer 11

-The amount due for payment
-The basis of the calculation
-The due date and payment period
-The payer and payee details
-A reference to the contract or valuation

Question 12

Can you describe your involvement in managing defects under the contract?

Answer 12

At the end of the 12-month defects period, I issued a notice of making good defects and confirmed that all remedial works were completed satisfactorily. Following this, I released the remaining retention held on the scheme. This process was carried out in accordance with the NEC3 contract provisions and ensured the client’s interests were protected.

Question 13

How are defects manged under the NEC

Answer 13

-You’ve issued a notice of making good defects at the end of the 12-month period.
-You’ve released retention after confirming defects were resolved.
-issue correction of defects
-Final defects cert

Question 14

What guidance is there for CA?

Answer 14

I am aware of the RICS Contract Administration guidance note which outlines the responsibilities and impartiality required.

Question 15

Why is impartiality important for a Contract Administrator

Answer 15

Impartiality ensures fair treatment of all parties and upholds the integrity of the contract.

Question 16

How did you ensure impartiality while administering the contract?

Answer 16

I followed RICS guidance and contract terms, treating all parties fairly and documenting decisions.

Question 17

What’s the purpose of the defect’s liability period?

Answer 17

-Quality assurance
-Rectification of defects

Question 18

How long does the defect liability typically run for, and why

Answer 18

-12 months
-A full year to test weather performance
-Sufficient time for defects to manifest
-Reasonable time to rectify issues

Question 19

How are liquidated damages calculated?

Answer 19

-Calculated on actually loss expressed daily or weekly

Question 20

What is the process for deducting LADS?

Answer 20

-Issue notification of intention of LADS
-Apply deduction to payment cert
-Record in payment cert

Question 21

Describe how you managed the change control procedure under Clause 14.2 on the SAYTS Paintshop project

Answer 21

-Adhered with the strict timelines in the contract
-Enforced the use of PMI, EWN & CE mech
- Reviewed CE price against the schedule of cost components and 60.1
-Utilised SYPRO for clear change control

Question 22

What does A CA do 1 month prior to PC?

Answer 22

-Snagging prep
-Building Control sign‑offs / final inspections
-Fire Officer sign‑offs
-Chase warranties

Question 23

Contract Administrator (CA) vs Employer’s Agent (EA)?

Answer 23

-CA not included in DNB
-To administer the contract impartially between Employer and Contractor.

-EA inc in DNB
-To act on behalf of the Employer as their representative and project interface.