Contract Administration

Question 1

What were the effects of issuing a non-completion certificate ?

Answer 1

• EOT request
• Additional prelims weekly costs
• Client to claim damages
• Revised programme date

Question 2

Did you issue any other contractual notices/certificates ?

Answer 2

• A payment certificate
• Non-completion certificate

Question 3

What should be provided by the contractor on Practical Completion of a project?

Answer 3

Contractor should provide:
- Building control sign off
- O&M manuals
- Warranties
- User guides
- H&S file

Question 4

What would you require in order to issue a Practical Completion certificate ?

Answer 4

• Building control sign off
• F10 certificates
• Building warranties
• O&M manuals

Question 5

Tell me about the insurance provisions within the JCT Contract?

Answer 5

JCT payment schedule within contract

Option A: new built works insured by the employer

Option B: New build works insured my the contractor

Option C: refurbishment works insured by the contractor

Question 6

How did the Contractor inform you of the delay?

And what did you issue in response ?

Question 7

What happens on completion of a project?

Answer 7

• Issue of the PC certificate
• Release half the retention
• Ends contractors liability of LADs
• Initiates start of defect period

Question 8

What happens when a contractor issues a change request?

Answer 8

• Client evaluates if the change is acceptable
• Issue of an instruction to the contractor or consultant

Question 9

How would you fund a change within a project?

Answer 9

• If available, the change can be funded using the project contingency

Question 10

What is the process of the change procedure?

Answer 10

• Reasons for the change
• Who is requesting it
• Consequences of change T/C/Q
• Risks
• Instruction

Question 11

How can you minimise change on a project?

Answer 11

• Site investigations
• identifying risks early on
• ensuring the design is comprehensive

Question 12

How do you monitor progress on site?

Answer 12

• regular progress meetings, contractor progress report
• regular site visits, check the progress on site.
• check works against the programme

Question 13

What were your roles/duties as Contract Administrator?

Answer 13

• Issuing instructions
• Chairing meetings/ providing minuets
• Reviewing claims
• Change control
• Administering the contract

Question 14

What is an Employers Agent?

Answer 14

• They administer the contract under the D&B contract.

Question 15

What is the role of the QS under the JCT form of contract?

Answer 15

• Qs is named under Article 4 of the JCT form
• Carry out valuations
• Value variations
• Ascertain Loss & Expense
• Cost Planning
• Cost reporting
• Agreeing Final accounts

Question 16

What is the role of the Client under the JCT?

Answer 16

• Ensure Contractor and Designer carry out duties under the CDM regulations 2015.
• Give possession of the site
• Pay for works
• Not to interfere with CA/QS (Consultants)

Question 17

What is the Contractors role under the JCT?

Answer 17

• Carry out and complete works
• Comply with instructions
• Insure the works
• Carry out duties as Principle Contractor listed within the Contract.

Question 18

What is the difference between the CA and EA role?

Answer 18

• EA acts in the best interests of the client
• CA must act impartially when administering the contract

Question 19

What are the time periods when granting an EOT?

Answer 19

• CA has 12 weeks to review and respond to the EOT claim
• if there is less than 12 weeks before PC, then the CA should consider reviewing before this time frame.