Contract Administration

Question 1

What is the role of the CA under the NEC form of Contract?

Answer 1

1) There is no CA role under the NEC form of contract
2) CA responsibilities are split between the PM and the Supervisor.
3) The PM manages commercial and contractual matters.
4) The Supervisor manages quality, workmanship and defects.

Question 2

What is the role of the CA under the JCT form of Contract?

Answer 2

1) The CA acts on behalf of the client to manage the contract.

2) Responsibilities include issuing instructions, certifying payments, assessing variations.

Question 3

Name a basic contractual mechanism and procedure of the JCT in the pre-construction stage?

Answer 3

1) Mechanism: Agreement of contract sum, scope of works and initial programme.

2) Timeframe: Completed before works start on site, often 2-4 weeks after contract award.

Question 4

Name a basic contractual mechanism and procedure of the NEC in the pre-construction stage?

Answer 4

1) Mechanism: Submission of contract data and works information

2) Timeframe: Completed before works start on site to provide basis for pricing and programme.

Question 5

Name a basic contractual mechanism and procedure of the JCT for programme submission and acceptance?

Answer 5

1) Mechanism: Contractor submits programme for approval by CA

2) Timeframe: Typically within 4 weeks of contract commencement. To be updated during construction to reflect variations.

Question 6

Name a basic contractual mechanism and procedure of the NEC for programme submission and acceptance?

Answer 6

1) Mechanism: Contractor submits initial programme, and becomes accepted programme once PM has reviewed.

2) Timeframe: Within 2 weeks of start on site, and updated monthly thereafter.

Question 7

Name a basic contractual mechanism and procedure of the JCT for change control / variations?

Answer 7

1) Mechanism: Contractor submits variations to CA, CA reviews.

2) Timeframe: Contractor responds within 2-4 weeks of CA’s response, and CA certifies adjustments thereafter.

Question 8

Name a basic contractual mechanism and procedure of the NEC for change control / variations?

Answer 8

Mechanism: Contractor submits CE for time and cost impact.

Timeframe: Contractor must notify the PM within 8 weeks of becoming aware of the issue. PM responds within 3 weeks to instruct action.

Question 9

Name a basic contractual mechanism and procedure of the JCT for payment and interim valuations?

Answer 9

Mechanism: Interim valuations are assessed and certified by the CA.

Timeframe: Typically monthly, payment is due within 14-28 days of the certificate, but can differ with what the contract terms are.

Question 10

Name a basic contractual mechanism and procedure of the NEC for payment and interim valuations?

Answer 10

Mechanism: Assessment of defined cost.

Timeframe: Monthly on assessment date stated in contract, payment issued within 3 weeks.

Question 11

Name a basic contractual mechanism and procedure of the JCT for completion and defects?

Answer 11

Mechanism: Practical completion certificate issued by CA, defects monitored during liability period.

Timeframe: Completion certificate issued upon achievement of practical completion, defects corrected within 12 months.

Question 12

Name a basic contractual mechanism and procedure of the NEC for completion and defects?

Answer 12

Mechanism: Completion and taking-over certificate issued, defects managed during defects correction period.

Timeframe: Completion at contractual completion date, defects period between 12 weeks to 6 months contract dependent.