PMP Exam Prep > Core PMP Processes > Flashcards

Core PMP Processes Flashcards

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1
Q

What is the purpose of Develop Project Charter?

A

To formally authorize the project and give the project manager authority to apply resources.

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2
Q

During project initiation, the sponsor signs a document that authorizes the project. Which process is this?

A

Develop Project Charter.

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3
Q

What is the purpose of Develop Project Management Plan?

A

To define, prepare, and coordinate all subsidiary plans into a single comprehensive plan.

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4
Q

A PM is consolidating the scope, schedule, cost, and quality plans into one document. Which process is being performed?

A

Develop Project Management Plan.

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5
Q

What is the purpose of Direct and Manage Project Work?

A

To lead and perform the work defined in the project management plan.

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6
Q

A project team is executing the planned activities to produce deliverables. Which process is this?

A

Direct and Manage Project Work.

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7
Q

What is the purpose of Manage Project Knowledge?

A

To use existing knowledge and create new knowledge to achieve project objectives.

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8
Q

A PM facilitates knowledge sharing workshops during project execution. Which process is this?

A

Manage Project Knowledge.

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9
Q

What is the purpose of Monitor and Control Project Work?

A

To track, review, and regulate progress and performance.

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10
Q

A PM compares actual performance data against the baseline to recommend corrective actions. Which process is this?

A

Monitor and Control Project Work.

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11
Q

What is the purpose of Perform Integrated Change Control?

A

To review, approve, and manage changes to deliverables, documents, or the project plan.

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12
Q

A change request is submitted and reviewed by a change control board. Which process is this?

A

Perform Integrated Change Control.

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13
Q

What is the purpose of Close Project or Phase?

A

To finalize all activities and formally complete the project or phase.

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14
Q

At the end of the project, the PM ensures deliverables are accepted and documentation is archived. Which process is this?

A

Close Project or Phase.

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15
Q

What is the purpose of Plan Scope Management?

A

To define how the scope will be defined, validated, and controlled.

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16
Q

A PM is creating a plan describing how requirements will be collected and scope defined. Which process is this?

A

Plan Scope Management.

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17
Q

What is the purpose of Collect Requirements?

A

To determine, document, and manage stakeholder needs and requirements.

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18
Q

A PM conducts workshops and interviews to identify project requirements. Which process is this?

A

Collect Requirements.

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19
Q

What is the purpose of Define Scope?

A

To develop a detailed description of the project and product.

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20
Q

A PM finalizes what requirements will be included in the project deliverables. Which process is this?

A

Define Scope.

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21
Q

What is the purpose of Create WBS?

A

To subdivide project deliverables into smaller, manageable components.

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22
Q

A PM breaks down the project deliverable into a hierarchical structure. Which process is this?

A

Create WBS.

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23
Q

What is the purpose of Validate Scope?

A

To formalize acceptance of completed deliverables.

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24
Q

Stakeholders sign off on completed deliverables. Which process is this?

A

Validate Scope.

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25
What is the purpose of Control Scope?
To monitor scope and manage changes to the scope baseline.
26
A PM evaluates whether scope changes are necessary and updates the WBS. Which process is this?
Control Scope.
27
What is the purpose of Plan Schedule Management?
To establish policies, procedures, and documentation for planning, developing, and controlling the schedule.
28
A PM creates a plan describing how the schedule will be managed and controlled. Which process is this?
Plan Schedule Management.
29
What is the purpose of Define Activities?
To identify the specific actions needed to produce deliverables.
30
A PM decomposes work packages into activities. Which process is this?
Define Activities.
31
What is the purpose of Sequence Activities?
To identify and document relationships among project activities.
32
A PM creates a network diagram to visualize activity dependencies. Which process is this?
Sequence Activities.
33
What is the purpose of Estimate Activity Durations?
To estimate the number of work periods needed to complete each activity.
34
A PM uses expert judgment to determine how long each activity will take. Which process is this?
Estimate Activity Durations.
35
What is the purpose of Develop Schedule?
To analyze sequences, durations, and constraints to create the schedule baseline.
36
A PM finalizes the project schedule using critical path analysis. Which process is this?
Develop Schedule.
37
What is the purpose of Control Schedule?
To monitor the status of the schedule and manage changes.
38
A PM tracks progress and updates the schedule based on variances. Which process is this?
Control Schedule.
39
What is the purpose of Plan Cost Management?
To establish how project costs will be planned, structured, and controlled.
40
A PM defines cost estimating methods and how variances will be managed. Which process is this?
Plan Cost Management.
41
What is the purpose of Estimate Costs?
To develop an approximation of the financial resources needed for project activities.
42
A PM uses analogous estimating based on a previous similar project. Which process is this?
Estimate Costs.
43
What is the purpose of Determine Budget?
To aggregate estimated costs into an authorized cost baseline.
44
A PM finalizes the cost baseline for stakeholder approval. Which process is this?
Determine Budget.
45
What is the purpose of Control Costs?
To monitor project costs, update the budget, and manage cost baseline changes.
46
A PM identifies that the project is trending over budget and initiates corrective actions. Which process is this?
Control Costs.
47
What is the formula for Cost Performance Index (CPI)?
CPI = EV / AC — measures cost efficiency (CPI < 1 means over budget).
48
What is the formula for Schedule Performance Index (SPI)?
SPI = EV / PV — measures schedule efficiency (SPI < 1 means behind schedule).
49
What is the formula for Estimate at Completion (EAC) using CPI?
EAC = BAC / CPI — forecasts total cost based on current performance.
50
What is the formula for Estimate to Complete (ETC)?
ETC = EAC - AC — estimates cost needed to finish remaining work.
51
What is the formula for Variance at Completion (VAC)?
VAC = BAC - EAC — predicts budget variance at completion.
52
Given EV = 400K and AC = 500K, what is CPI and what does it indicate?
CPI = 0.8 — project is over budget (cost inefficient).
53
Given EV = 300K and PV = 400K, what is SPI and what does it mean?
SPI = 0.75 — project is behind schedule.
54
Given BAC = 1,000K and CPI = 0.8, what is EAC?
EAC = 1,000K / 0.8 = 1,250K — project expected to cost more than planned.
55
What is the purpose of Plan Quality Management?
To identify quality requirements and standards for the project and document how they will be achieved.
56
A PM develops quality metrics and determines acceptance criteria. Which process is this?
Plan Quality Management.
57
What is the purpose of Manage Quality?
To translate the quality plan into quality activities during project execution (process audits, improvements).
58
A PM conducts process audits to ensure quality standards are followed. Which process is this?
Manage Quality.
59
What is the purpose of Control Quality?
To monitor and record results of quality activities and verify deliverables meet requirements.
60
A PM inspects deliverables to verify they meet defined standards. Which process is this?
Control Quality.
61
What is the purpose of Plan Resource Management?
To define how resources will be estimated, acquired, managed, and controlled.
62
A PM develops a staffing plan and defines team roles. Which process is this?
Plan Resource Management.
63
What is the purpose of Estimate Activity Resources?
To estimate the type and quantities of resources needed for each activity.
64
A PM calculates how many developers are required to complete a sprint. Which process is this?
Estimate Activity Resources.
65
What is the purpose of Acquire Resources?
To obtain the necessary team members, facilities, and equipment to complete the project.
66
A PM works with HR to onboard a new specialist. Which process is this?
Acquire Resources.
67
What is the purpose of Develop Team?
To improve team competencies, interaction, and overall performance.
68
A PM holds a team-building retreat to boost collaboration. Which process is this?
Develop Team.
69
What is the purpose of Manage Team?
To track team performance, provide feedback, and resolve issues.
70
A PM resolves a conflict between two team members. Which process is this?
Manage Team.
71
What is the purpose of Control Resources?
To ensure physical resources are available as planned and used efficiently.
72
A PM reallocates equipment to a higher-priority activity. Which process is this?
Control Resources.
73
What is the purpose of Plan Communications Management?
To develop an appropriate approach and plan for project communications based on stakeholder needs.
74
A PM creates a communication plan detailing who gets status reports and how often. Which process is this?
Plan Communications Management.
75
What is the purpose of Manage Communications?
To ensure timely and appropriate collection, creation, distribution, storage, and disposition of project information.
76
A PM distributes a weekly dashboard report to stakeholders. Which process is this?
Manage Communications.
77
What is the purpose of Monitor Communications?
To ensure communication needs of stakeholders are being met.
78
A PM adjusts the communication plan after feedback that stakeholders want more frequent updates. Which process is this?
Monitor Communications.
79
What is the purpose of Plan Risk Management?
To define how risk management activities will be approached, planned, and executed.
80
A PM creates a risk management plan outlining methods and tools. Which process is this?
Plan Risk Management.
81
What is the purpose of Identify Risks?
To identify individual project risks and sources of overall project risk and document them.
82
A PM hosts a brainstorming session to compile a risk register. Which process is this?
Identify Risks.
83
What is the purpose of Perform Qualitative Risk Analysis?
To prioritize risks for further analysis or action by assessing probability and impact.
84
A PM uses a probability-impact matrix to rank risks. Which process is this?
Perform Qualitative Risk Analysis.
85
What is the purpose of Perform Quantitative Risk Analysis?
To numerically analyze the effect of identified risks on project objectives.
86
A PM runs a Monte Carlo simulation to understand schedule risk. Which process is this?
Perform Quantitative Risk Analysis.
87
What is the purpose of Plan Risk Responses?
To develop options, select strategies, and agree on actions to address risks.
88
A PM decides to purchase insurance to manage a financial risk. Which process is this?
Plan Risk Responses.
89
What is the purpose of Implement Risk Responses?
To implement agreed-upon risk response plans.
90
A PM assigns a team member to monitor a risk trigger as planned. Which process is this?
Implement Risk Responses.
91
What is the purpose of Monitor Risks?
To monitor implementation of risk response plans, track identified risks, and identify new risks.
92
A PM updates the risk register during a project review. Which process is this?
Monitor Risks.
93
What does the 'Avoid' risk response mean (threat)?
Eliminate the threat or protect the project from its impact (e.g., change scope or approach).
94
What does the 'Mitigate' risk response mean (threat)?
Reduce the probability or impact of the risk.
95
What does the 'Transfer' risk response mean (threat)?
Shift the risk's impact to a third party (e.g., insurance, outsourcing).
96
What does the 'Accept' risk response mean (threat)?
Acknowledge the risk and take no action unless it occurs (passive) or set aside contingency (active).
97
What does the 'Exploit' risk response mean (opportunity)?
Ensure the opportunity is realized (e.g., assign top resources or change plan to capture it).
98
What does the 'Enhance' risk response mean (opportunity)?
Increase the probability or impact of the opportunity.
99
What does the 'Share' risk response mean (opportunity)?
Partner with a third party to maximize the opportunity.
100
What does the 'Accept' response mean (opportunity)?
Acknowledge the opportunity without proactive action.
101
What is the purpose of Plan Procurement Management?
To document project procurement decisions, specify the approach, and identify potential sellers.
102
A PM decides whether to build in-house or outsource. Which process is this?
Plan Procurement Management.
103
What is the purpose of Conduct Procurements?
To obtain seller responses, select a seller, and award a contract.
104
A PM issues an RFP and evaluates vendor bids. Which process is this?
Conduct Procurements.
105
What is the purpose of Control Procurements?
To manage procurement relationships, monitor contract performance, and close contracts.
106
A PM tracks vendor deliverables against contract terms. Which process is this?
Control Procurements.
107
What is the purpose of Identify Stakeholders?
To identify project stakeholders and document their interests, involvement, and impact.
108
A PM creates a stakeholder register at project initiation. Which process is this?
Identify Stakeholders.
109
What is the purpose of Plan Stakeholder Engagement?
To develop strategies to effectively engage stakeholders throughout the project.
110
A PM creates a stakeholder engagement plan based on influence and interest. Which process is this?
Plan Stakeholder Engagement.
111
What is the purpose of Manage Stakeholder Engagement?
To communicate and work with stakeholders to meet their needs and address issues.
112
A PM holds regular check-ins with key stakeholders to manage expectations. Which process is this?
Manage Stakeholder Engagement.
113
What is the purpose of Monitor Stakeholder Engagement?
To monitor stakeholder relationships and adjust strategies as needed.
114
A PM updates the stakeholder engagement plan based on feedback. Which process is this?
Monitor Stakeholder Engagement.
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