Creating Project Charter

Question 1

What is done in the Initiating phase?

Answer 1

Include all the activities that lead up to the final authorization to begin the project.

Key activities:

• Creating the project charter
• Creating a business case and justification
• Defining a high-level scope definition
• Identifying high-level risks

Question 2

What is done in the Planning phase?

Answer 2

Project goals, objectives, and deliverables are refined and broken down into manageable units of work.

Generally lead to the creation of plans or documents that are used throughout the project to ensure that goals of the project are being met.

Key Activities:

• Project schedule.
• WBS.
• Resources.
• Identify/plan for risks.
• Requirements.
• Communication plan.
• Procurement plan
• Change Management Plan.
• Budget

Question 3

What is a project charter?

Answer 3

• Provides formal approval for the project to begin and authorizes the project manager to apply resources to the project.
• Includes:
  
  • Purpose or justification
  • Goals/objectives
  • High-level Description
  • Key Deliverables
  • High-level Requirements
  • Project approval requirements
  • Milestones
  • Budget
  • Assumptions
  • Constraints
  • Risks
  • PM/Autority level
  • Sponsor

Question 4

What is a scope statement?

Answer 4

• Evolving document of
  • Objectives (progrssively updated)
  • Scope Description
  • Acceptance Criteria/KPIs
  • Deliverables
  • Exclusions
  • Time/Cost Estimates
  • Assumptions
• Used as a baseline for future project decisions.

Question 5

What is the difference between Initating vs. Planning?

Answer 5

Initiating:

• Include all the activities that lead up to the final authorization to begin the project.

Planning:

• Project goals, objectives, and deliverables are refined and broken down into manageable units of work.

Question 6

What is the difference between Charter vs. Scope statement?

Answer 6

Scope:

• Define all components that make up the product or service of the project and the results the project intends to produce.
• defines parameters of project; helps stakeholders define if a project is complete

Charter

• authorizes PM (via Sponsor) to use defined resources
• Should contain the rationale for the project, the reasons for its existence, who initiated it, and why.