Data Management

Question 1

What is the Data Management Competency

Answer 1

• Data Management reflects the importance of data in modern surveying.
• Data underpins everything and must be handled professionally, securely and insightfully

Question 2

How Long should data be kept for

Answer 2

6 years = underhand
12 years = if a deed
RICS recommends data is kept for 15 years, the limitation period for most claims

Question 3

What systems are you aware of at your organization

Answer 3

• Shared hard drives
• backup drivers
• Online storage systems
• SharePoint
• OneDrive

Question 4

Benefits of cloud based storage

Answer 4

• Easy access
• secure and password protected
• Low set up cost
• Teams can work in real time
• access control and restriction for confidential files

Question 5

What sources are there of pricing data

Answer 5

• BCIS (Building cost information service)
• Pricing books, SPON’s
• Benchmarking
• In House records and databases (Hive market rates)

Question 6

What are pricing books

Answer 6

• Assist with estimating and valuing variations
• Pricing books cover all the major areas in the construction process

Question 7

What is the BCIS

Answer 7

Building Cost Information Service

Question 8

What does the BCIS do

Answer 8

• Provides cost and price data for the UK construction industry
• Data helps to produce specific estimates for the option, cost advice and benchmarks
• Part of RICS

Question 9

What is the Data Protection Act 2018

Answer 9

• The Data Protection Act 2018 is a price of UK regulation that is the UK’s implementation of the General Data Protection Regulation (GDPR)
• The Data Protection Act 2018 controls how your personal information is used by organizations, businesses or by the government
• Controls how personal information is used by organisation, businesses or government.

Question 10

What is General Data Protection Regulation 2018

Answer 10

• the General Data Protection Regulation 2018 is EU law on data protection and privacy
• Also addresses the transfer of personal data outside the EU

Question 11

Who are the key persons outlined within GDPR

Answer 11

• Data Controller - Person that describes how and why data is collected
• Data processor - a separate person who processes the data
• Data subject - an individual who its about
• Data Protections officer - guarantor of compliance with the data protection regulation

Question 12

What are the 7 key principles of GDPR

Answer 12

LAMPLIA
1. Lawfulness, fairness and transparency
2. Purpose limitation
3. Data minimization
4. Accuracy
5. Storage limitation
6. Integrity and Confidentially (Security)
7. Accountability

Question 13

What are the 8 Individual rights under GDPR

Answer 13

1. to be informed
2. to access
3. to rectification
4. to erasure
5. to restrict processing
6. data portability
7. to object
8. automated decision making and profiling

Question 14

What are the key differences between the Data Protection Act 2018 and the General Data Protection Regulation 2018

Answer 14

• GDPR is for Europe
• GDPR imposes a fine of 4% of annual turnover or £20 million Euros

Question 15

What is the Freedom of Information Act 2000

Answer 15

• Provides public access to information held by public authorities
• Public authorities are obliged to publish certain information
• Members of the public are entitled to request information

Question 16

What are the 7 Key Principles of the data protection act 2018

Answer 16

• Storage Limitation
• Accuracy
• Data Minimisation
• Purpose Limitation
• Lawfulness, Fairness and Transparency
• Integrity and Confidentiality
• Accountability

SAMPLIA

Question 17

Who enforces GDPR 2018

Answer 17

• The international commissioners office
• Fines are turnover based at 4% or 20 million euros, whatever is more