Data Management

Question 1

What must you do with data sources?

Answer 1

Consider reliability of the source and associated risks, you should verify data against an alternative source through triangulation

Question 2

Give me some examples of Data security technologies

Answer 2

• Disk encryption
• Regular backups off site
• Cloud storage
• Password protection and use of anti-virus software protection
• Firewalls and disaster recovery procedures

Question 3

What is Copyright?

Answer 3

• An exclusive set of rights granted to the author or creator of the original work
• The rights can be licensed, assigned or transferred
• Crown Copywrite refers to all material created and prepared by the government

Question 4

What was included within the Data Protection Act 2018?

Answer 4

UK GDPR

Question 5

What are the six principles of Data Protection?

Answer 5

1. Lawful, fair and transparent
2. Limited for its purpose: legitimate
3. Adequate and necessary
4. Accurate
5. Not kept longer than necessary
6. Appropriate security

Question 6

What happens in the event of a data breach?

Answer 6

Data Breach needs to be reported to the Information Commissioner Officer ICO within 72 hours where there is a risk to harm individuals

Question 7

What are the fines for breaching GDPR?

Answer 7

Maximum fine of 4% of global turnover or £17.5 million (the greater of)

Question 8

What are the 8 individual rights under UK GDPR?

Answer 8

• Right to be informed
• Right of access
• Right of rectification
• Right to erase
• Right to restrict processing
• Right to Data Portability (to use for their own purpose)
• Right to Object
• Right to automated decision making and profiling (undertaken by insurance companies)
  o Basically is when you have a right for a human to make a decision

Question 9

What does the Data (Use and Access) Act 2025 cover?

Answer 9

It covers aspects covering digital verification services and retention of information by service providers in connection with the death of a child
Major provisions include:
o Growth of digital verification services
o New Smart Data schemes like Open Banking
o A new National Underground Asset Register
o Important changes to the UK’s data protection and privacy legislation

Question 10

How does the Data (Use and Access) Act 2025 affect the property industry?

Answer 10

Improved data-sharing between stakeholders

Greater freedom to innovate – allows businesses to make broader use of customer data for product development and service delivery

Question 11

What is a Non-Disclosure Agreement (NDA)?

Answer 11

• Legally enforceable contract between two parties relating to sensitive information
• Agreement creates a confidential relationship between a person who has sensitive information and a person who has access to it.
• A party that was harmed by the breach of an NDA can take legal action to enforce the agreement and seek damages for any losses that were incurred

Question 12

What Act gives individual the right of access to information held by public bodies

Answer 12

The Freedom of Information Act 2000

Question 13

What does the Freedom of Information Act say?

Answer 13

• A public body must tell any individual requesting sight of information whether it holds it
• Normally public body is required to supply it in 20 working day in the format requested
• It can charge for the provision of the information

Question 14

Is there any new RICS information on AI?

Answer 14

RICS Professional Standard: Responsible use of artificial intelligence in surveying practice, 2025

Question 15

What does RICS PS: Responsible use of AI say?

Answer 15

• RICS members must had a basic understanding of the different types of AI, the risks of AI and data use and data risks of AI systems
• It is the RICS members responsibility to ensure that the information is accurate