1
Q
What does the PM do during controlling a stage?
A
Assign work, monitor, deal with issues,
2
Q
Objectives of controlling a stage
A
- focus’s on delivery of management stage
- risk and issues are under control
- business case reviewed
- agreed products for management stage are delivered to quality standard
3
Q
Which process triggers controlling a stage?
A
Directing a project
4
Q
What are the objectives of “starting up a project”?
A
- there is a business justification for initiating
- all necessary authorities exist for initiating
- sufficient information available to define and confirm scope.
- ways of project delivery are evaluated and approach selected.
- individuals appointed who will undertake work required in project initiation and/or will take significant project management roles.
- work for project initiation is planned
- time is not wasted initiating a project based on unsound assumptions.
5
Q
what are the activities in “starting up a project”?
A
- appoint executive and project manager
- capture previous lessons
- design and appoint PM team
- prep the outline business case
- select project approach and assemble project brief
- plan initiation stage
6
Q
what is the input of starting a project?
A
a project mandate
7
Q
what is the output of the starting up a project process?
A
request to initiate project
8
Q
what documents are developed in the starting up a project process?
A
- Daily log
- lessons log
- Project brief
- stage plan
9
Q
What information is found in the project brief?
A
- project definition
- outline business case
- project PD
- project approach
- management team
10
Q
who directs the project?
A
the project board
11
Q
what are the objectives of directing a project?
A
- authority to initiate the project
- authority to deliver the projects products
- management direction and control throughout project
-project remains viable - an interface with corpaorate, programme management or customer
- authority to close project
- plans for realising the post-project benefits are managed
12
Q
what are the resposibilities of directing a project?
A
- review and approve project brief, stage plan for initiation
-verify business case - inform stakeholders
- authorise the project manager to initiate
13
Q
What steps need to be completed in order for authorisation of the project?
A
- review and approve the PID
- review and authorize the next stage plan
- review and approve the benefits review plan
- notify corporate or programme management
- authorise the project manager to start delivery
14
Q
what steps need to occur to authorise a stage or exception plan?
A
- review and approve end stage report
- review the stage or exception plan
- make the decision
- authorise the project manager to proceed
15
Q
what are examples of Ad hoc direction?
A
- Board requests
- Issue report
- Exception report
- highlight report
- corporate information
16
Q
What are the steps to authorise a project closure?
A
- review the PID orig vs current
- review the end of project report
- review the benefits review plan
- issue project closure notification
17
Q
What are the objectives for initiating a project?
A
ensure common understanding of;
- reasons for doing the project, benefits expected, associated risk
- scope
- how and when the projects products will be delivered and the cost
- who is involved in project decision making
- how is quality required is achieved
- how baselines are established and controlled
- how risk, issues, changes are identified, assessed, controlled
- how progress is monitored and controlled
- who needs info, in what format at what time
- how the method is tailored to suit the project
18
Q
what is involved in preparing the management approaches?
A
- agree tailoring
- risk management approach
- quality management approach
- change control approach
- communication management aaproach
19
Q
how do you prepare the baselines of the project?
A
- create a project plan
- set controls (communication, tolerances, reporting, delegated authority)
- refine the business case ( develop the detailed business case to check continued business justification
-assemble the PID
20
Q
how to agree tailoring requirements?
A
- consult project brief
- review lessons
- document in PID
- consult with project assurance
21
Q
what is involved in preparing the risk management approach?
A
- review tailoring, lessons, risks and issiues
- define risk management approach
- confirm approach meets corporate standards
- create risk register
- approval via PID
22
Q
How is the change control approach prepared?
A
- review tailoring, lessons, risk, issues
- define the change control approach
- confirm approach meets corporate standards
- create CIRs
- create issue register
- approval via PID
23
Q
how is the prepare the quality management approach?
A
- review tailoring, lessons, risk and issues.
- define the quality management approach
- confirm approach meets corporate standards
- create quality register
- approval via PID
24
Q
what is involved in preparing the communication management approach?
A
- review tailoring, lessons, risk and issues
- ID stakeholders and communication needs
- define the quality management approach
- confirm approach meets corporate standards
- aprroval via PID
25
whats involved in creating the project plan?
- decide the format and presentation of project plan
- identify any planning and control tools and estimating methods
- review the management approach to understand work needed
- create the project plan
- create or update the configuration item records
- identify and confirm resources required
- record any new risks or issues
- confirm project plan meets corporate standards
- seek approval via PID
26
what is involved in setting up project controls?
- frequency and format of communication
- number of management stages
- mechanism to capture and analyse issues and changes
- mechanism to monitor tolerances and exceptions
- tolerances for delegated authority
- how delegated authority will be monitored
27
how is the business cased refined?
- develop the detailed business case
- used to authorise the project
- provide basis to confirm continued business justification
28
what is required to assemble the PID?
- focus for project information
- collection of documents
- preserved for comparison
29
what documents are involved in initiating a project process?
- PID
- benefits management approach
30
how are the customers quality expectations captured?
during start up by the project manager with the stakeholders
31
where are the customers quality expectations documented?
in the project product description
32
what are the acceptance criteria?
- attrubutes that make the project product acceptable
- measurable
- prioritised
- tolerance required
- captured in PPD
33
what is in the project product description?
- overall purpose
- composition
- CQE
- acceptance criteria
- quality tolerances
34
what does the PM do during controllig a stage?
assign work
monitor
deal with issues
report progress
take corrective action
35
what are the objectives of controlling a stage?
- attention is focused on delivery of the management stages products
- risk and issues are kept under control
- the business case is kept under review
- the agreed products for management stage are delivered to the stated quality standards, within cost, effort, time agreed
- remain aligned with the defined benefits
- the project management team is focused on delivery within tolerances
36
what are the objectives of managing product delivery?
- work on products allocated to the team is authorised and agreed
- team managers, team members and suppliers are clear as to what is to be produced and what is the expected effort, cost, timescales
- the planned products are delivered to expectations and within tolerances
- accurate progress information is provided to the project manager at an agreed frequency to ensure that expectations are managed
36
what are the 3 steps in managing product delivery?
1. accept WP
2. execute WP
3. Deliver WP
36
what is the purpose of managing a stage boundary?
to enable the PM to provide the PB with sufficient information
37
what are the objectives of managing a stage boundary?
- all products in the stage plan for the current management stage have been completed
- prepare the stage plan for the next management stage
- review and update PID
- provide the information needed for the project board to assess the continuing viability
- record any information or lessons that can help later management stages of the project
- request authorisation to start the next management stage.
38
when is the managing a stage boundary required?
- toward the end of the current stage
- when creating an exception plan
39
what are the 4 steps in managing a stage boundary?
1. plan next management stage (or exception plan)
2. update the project plan
3. update the business case
4. report stage end
40
what is involved in palnning the next management stage?
- review the PID for changes
- prepare the stage plan
- create CIRs
- update quality register
- update risks and issues
41
what is involved in updating the project plan?
- update current stage plan
- revise project plan
- update issues and risks
42
what is involved in updating the business case?
- changes to time, cost and risk
- check for changes to benefits situation
- revise business case
- update benefits management approach
- update risks and issues
43
what is involved in reporting a stage end?
- summary of progress to date
- overall project situation
- enough info for board to make decision
44
PRINCE2
flashcards
Decks in class (3)
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