1
Q
Define: Addendum, construction document
A
Corrections or revisions made to construction documents after they are sent to bidders but before bidders have officially responded.
2
Q
Define: Adjacency diagram
A
A diagram documenting critical physical proximities of organizational groups, equipment, or support functions.
3
Q
Define: AIA contract Documents
A
A set of standard contract forms produced by the American Institute of Architects (AIA) for design and construction contracts including the contract administration process. They are generally accepted as fair documents for all parties involved.
4
Q
Define: Architectural drawings/Engineering drawings
A
A set of technical drawings of a building or engineered item categorized by building trade (e.g., electrical, plumbing) used by architects or engineers to express a design proposal and enable a contractor to proceed with construction.
5
Q
Define: Architectural scale/Engineering Scale
A
A Measurement device used to show ho to measure scaled dimensions on scale drawings. When using the Metric system, the paired ratio is millimeters (mm) to meters (m) or centimeters (cm) to meters (m). When using the English measurement system, the paired ratio is in the form of fractions of inches (1/2, 1/4, 1/8th inch or 10th, 20th or 30th of an inch) being equal to a foot.
6
Q
Define: Assignable area
A
The portion of a floor or building used to house personnel, furniture and equipment. Assignable area+ usable area - Secondary circulation.
7
Q
Authorization to proceed
A
A document issued to initiate a project and commence construction.
8
Q
Backward pass scheduling
A
A scheduling technique that begins with a fixed completion date and arranges necessary tasks in order to allow enough time to complete all the project tasks.
9
Q
Barrier free design
A
A facility design that employs multiple design considerations to allow the facility to be fully accessible ty persons with disabilities.
10
Q
Bay
A
An analysis to determine the organization’s current status for specific metric. Typically this is used to establish budgets and compare use with benchmarks to determine progress toward design goals.
11
Q
Bid bond
A
A bond or cashier’s check that bidders provide to customers along with a bid for a capital project to prove that the bid is in earnest and the firm has sufficient capital resources and will provide a performance bond if the bid is chosen. These are only callable (exercised) when a contract is awarded but the bidder fails to perform under the terms in the bid. They are often for 1`% of the bid value.
12
Q
Blocking plan
A
Illustration of how multiple groups or departments will fit onto a given floor of a building. (Also called a blocking diagram)
13
Q
Bond
A
A certificate that promises to pay the holder a specified amount of money at some future date.
14
Q
Bubble diagram
A
An adjacency diagram that illustrates primary and secondary adjacencies between major work groups or departments.
15
Q
Budget at completion
A
The planned final cost of a task/project.
16
Q
Budget variance
A
The difference between the budget at completion and estimate at completion.
17
Q
Build out
A
a) A general term referring to the execution phase of a design and construction project including construction, installation of equipment, and connection of utilities; b) The new construction or reconfiguration performed on a tenant’s interior space.
18
Q
Building information modeling (BIM)
A
A modeling process and technology for producing comprehensive, measurable, three-dimensional virtual models of buildings to aid in construction and all later phases of a facility’s life cycle.
19
Q
Building Statndard
A
Owner/landlord determined baseline for type and quality of materials and finishes to be used in their building and provided as part of base rent paid by the tenant (usually stipulated as an allowance per square meter (square foot)).
20
Q
Building standard finishes
A
Finishes provided periodically by a landlord to a tenant as part of the tenant’s base rent.
21
Q
Build to suit
A
A form of delayed ownership for real estate in which an organization has the developer retain ownership until the construction project is complete and the facility is ready for occupancy.
22
Q
Capital
A
The amount of money in circulation, the speed with which money circulates or is redistributed throughout the economy , and its price and availability. As the money supply is reduced, interest rates rise, and capital investment tends to decrease and move to short-term investments. These events adversely affect real estate funds attributed to facility assets with residual value.
23
Q
Certificate of insurance
A
A document from the insurance company that verifies insurance coverage for contractors on larger jobs. It includes dates that coverage is in effect, and the dollar limits and types of the coverage.
24
Q
Certificate of occupancy/Certificate of beneficial occupancy
A
A formal document often required by the local building codes as the final step to closeout of construction to allow for occupancy of the facility. Also known as certificate of beneficial occupancy.
25
Change orderd
The written document signed by the contractor, designer and owner that allows for changes involving cost and time.
26
Churn
The amount of movement and relocation of occupants within an organization with in a specified period. It is the ratio of the number of employees moved annually compared to the total number of employees in an organization.
27
circulation factor
A percentage added to work space to allow for circulation patterns of persons or goods in usable space.
28
Commissioning
A planned and integrated systematic process of verifying and documenting that all building systems perform interactively according to the design intent and the owner's operational needs.
29
Common area/Common support area/Building core/Service Area
Are with common access to all users within a gross space (e.g., public corridors, primary circulation, lobbies, rest rooms, mechanical or utility rooms, and vestibules. Also known as common support area, building core or service area.
30
Common area factor (rentable/usable ratio)/Core factor/Loss factor/Loss factor area.
The factor used to determine a tenant's pro rata share of the common area. Also known as core factor, core and service area factor, or loss factor.
31
completion date
A clearly defined date when the project is 100 percent complete including all of the punch list items. Also known as final completion.
32
Computer aided design and drafting (CAD)
Computerized drafting software that can manage space, furniture, and equipment, as well as produce drawings.
33
Computer assisted facility management (CAFM)
A software system that provides web-based, real-time access to vital information such as a statistics on holdings, space utilization, lease information and best practices; capabilities for work order processing, preventive maintenance records, move management, emergency planning, etc. It commonly contains CAD, work management, project management, and asset management systems.
34
Constructions agreement
A written contract between an owner and the general contractor detailing the terms to which the parties agree. The agreement details the deliverable (what is to be build), the compensation, the timeframe, and other factors typical of a legally binding contract.
35
Construction drawing
Scaled architectural or engineering drawings that include notations on the work required and the materials to be used, showing how to proceed with construction. Construction drawings are usually provides as part of a larger set of construction contract documents.
36
Contract
A legal device used by two or more persons to indicate they have reached an agreement.
37
Contract time
the period of time set forth for completion of construction.
38
Core and service area/Common area/Common support area/Core area
The area with common access (or benefit) to all users within a gross space (e.g., public corridors, rest rooms, mechanical or utility rooms, and vestibules). Also known as common area, common support area, or core area.
39
Core and service area factor (rentable/usable ratio)
The factor used to determine a tenant's pro rata share of the core and service area.
40
Cost variance
The amount of money a task is over or under budget.
41
Cover letter/Insurance binder
Temporary evidence of insurance. Also known as insurance binder
42
Critical path
The longest set of sequential tasks in a project, which is the shortest possible planned project duration.
43
Critical path scheduling
A scheduling technique that is based on identifying predecessors and timeframes. Each process that requires a previous process to be completed before the new one can begin is entered in a time schedule so that minimum time for overall project completion can be determined.
44
Dead end corridor
A corridor with only one way in or out.
45
Demising wall
A wall between one tenant's area and another as well as a wall between tenant areas and public corridors.
46
Design intent drawings
Scaled drawings that form the basis of construction drawings by showing where all construction elements are to be located but omitting engineering calculations. They can be used in variance comparisons with as-built drawings.
47
Direct negotinoation
A method for awarding a contract where a single contractor or a small group of selected bidders is subject to negotiation to award the contract.
48
Elevatinos
Drawings of a structure from a single perspective showing entire-structure flat plane projections of all vertical floors and features facing in the given direction.
49
Errors and omissions insurance
Insurance purchased by design professionals to transfer to the insurer the cost of liability claims related to errors or omissions in design and construction documents.
50
Estimate at completion
A forecast of the final cost of a task/project using the most current data.
51
Fast Tracking
A process of concurrently performing as many project tasks or phases as feasible to minimize total project time.
52
Floor plate
A common term for floor size or outline of overall size, shape, features of abuilding basic floor plan/building basic shell plan. for example, floor plates might be used to compare the efficiency of one potential site over another. Depending on the layout and design or features of the building bays or building service/core areas, one building may have less common area and therefore costs less in the long run.
53
Forward pass scheduling
A scheduling technique that takes tasks in sequential order in order to arrive at realistic and reasonable completion date.
54
General and specific terms and conditions
A blanket term in contract language to refer to all of the general boilerplate terms and conditions incorporated by reference to a contract as well as the specific terms and conditions relating to the specific project, such as site access restrictions and security requirements.
55
General Contractor
The traditional builder who engages in the complete on-site management of the actual construction project. Performs the work by contracting on their own behalf with subcontractors and suppliers
56
Glass line/Window line
A vertical plane indicating the location of the glass on a given wall of the building exterior used as a measurement point for various space measurement systems. Also known as window line.
57
Grade
A method of classifying materials or deliverables that have the same functional use but differences in technical features or perceived value.
58
Gross area
The sum of the floor areas on all levels of a building that are totally enclosed within the building envelope. (Measured to the outside face of exterior walls.) Designed for a tenant's use.
59
Har costs
Cost for actual moving services supplies and trucking expenses costs for move materials, freight elevator and loading dock usage; special security guard services during the course of a move; new stationery, business cards, move notices, etc. Other move costs that might be included are design, food service, graphics, furniture, voice/data costs, etc.
60
Holdback
A percentage of a contract price that an owner or contractor retains or percentage of a loan that a lender retains until the project is finished or all project bills are paid. Holdback is usually at least 10 percent of the total amount.
61
Incentives
Contractually specified monetary inducements linked to specific performance measurements
62
Indemnification
A clauses stating that the owner (officers, directors, employees, etc.) is "held harmless" from any damages or claims resulting from the construction project.
63
Inspection
The detection and removal of flaws in deliverables at key milestones or at completion.
64
Integrated project delivery
A technique that focuses on early collaboration and data sharing to maximize the final value for the owner in the form of the completed building.
65
Internal rate of return (IRR)
The return on investment a company typically realizes (or targets to realize) based on its past track record regarding asset investment. It is the interest rate at which lifetime dollar saving equal lifetime dollar costs, after the time value of money is taken into account.
66
Key plan
Small-scale floor plans incorporated into a corner of construction drawings to give a geographic orientation of the location of the construction project.
67
Lead time
The delay between when materials or services are requested and when they are available at the right time and place. Lead time includes time for tender/bid processes, selection, contractor execution or production, and transportation.
68
Letter of intent
A document issued by the owner to the contractor to allow work to begin prior to execution of the formal contract
69
Liability insurance
Insurance that protects the insured against lawsuits brought n response to supposed acts of negligence that result in injury or loss of property to the public.
70
Licensing
(1) permission to execute a project as granted by local authorities; (2) the act of granting a license that is mandatory for practicing a profession or service in a specific region.
71
Life-cycle cost (LCC)
Process of determining (in present-value terms) all costs incident to the planning, design, construction, operation and maintenance, and disposition of an asset over its useful life.
72
Limit of retention/retainage
The longest time period in which money can be held back for paying a contractor for rendered services to ensure all sub-contractors have been paid.
73
Liquidated damages
An amount of damages on a daily basis specified in the contract. This amount will be assessed against the contractor for each day beyond the contract completion date that the project remains uncompleted.
74
Loading capacity
A weight per square meter (square foot) measurement in buildings indicating the capacity for a building structure (usually flooring systems) to sustain weight.
75
Maintenance period
The time period in which the contractor provides routine maintenance services for a deliverable as part of the contract.
76
Material lien
A secured interest in a property to protect against defaults in payments to suppliers or materials used to improve said property.
77
Measuring space
Agreed upon methods for measuring the space of a building such as when determining the total square meters (feet) to be charged as part of a lease.
78
Mechanics lien
A claim on a property held by a supplier of materials or labor for nonpayment of a debt.
79
MEP
Refers to mechanical, electrical & plumbing. Internationally, this term may be referred to as civil drawings.
80
Millwork
Construction for custom-made facility furniture including cabinetry, special wood trim, or shelves.
81
Mitigate
Adopt or apply preventive measures to reduce probability and/or severity of identified risks.
82
Nonconforming use
A use of land that does not conform to the current land use controls imposed by the government.
83
Non-disclosure agreement
A legally enforceable contract or clause that requires the contracted resource to treat specified intellectual property as proprietary and not share it with others.
84
Open tender/bidding/Competitive bidding
The process where multiple contractors are invited to tender/bid on a project so that the owner can maximize market pricing and achieve the desired project at the lowest possible cost. Also known as competitive bidding.
85
Partition
Inside floor-to-ceiling structures or wall assemblies that enclose a space; can be movable or removable.
86
Payback period
The length of time it will take to recoup an initial investment cost. In other words, how long it takes to earn back the funds you spent on a project.
87
payment bond
A bond issued ty an insurance company or bank on behalf of a general contractor that guarantees payment to all subcontractors and material suppliers if work is completed within the reference contract's set terms and conditions or in the event of default the surety will make the required payments so the project will be free of any liens at completion.
88
Penalties
Contractually specified fines linked to specific performance measures.
89
Performance Bodd
A bond issued by an insurance company or bank on behalf of a contractor that guarantees the contractor will perform the contract or in the event of default the surety (party assuming the debt obligation) will either complete the contract or pay monetary damages up to the bond limit. The cost of this is usually ranges from 0.25 to 1 percent of a projects estimated cost.
90
Performance-based contracting
The method of contracting which entails structuring all aspects of an acquisition process around the results of work to be performed as opposed to how the work is to be performed. it emphasizes objective, measurable performance requirements and quality standards in developing scope/statements of work, selecting contractors, determining contract incentives, and performance of contract administration.
91
Plans
The anticipated use of resources and the sequence of tasks necessary to accomplish project goals.
92
Post-occupancy evaluations (POEs)
Surveys taken following project completion to assess the occupants' level of satisfaction with the various aspects of the new working environment, as well as to check the performance against specifications of the major systems.
93
Prescriptive-based contracting
A method of contracting that entails specifying how the work is to be performed and the materials that are to be used, as well as the results and objectives to be achieved at each milestone.
94
Prevention
The detection and removal of process flaws during execution.
95
Primary circulation
The portion of the building that is public corridor or lobby, or required for access by all occupants on a floor to stairs, elevators, rest rooms and/or building entrances.
96
Programming
The process that defines the detailed project requirements of the end user that are needed to meet the project objectives and general project requirements. A type of analysis that employs user observation, interviews, and surveys to ID and detail a specific function in an organization, sometimes improving functionality (e.g., when translated into a new design for a space). It is documented as a statement or requirements
97
Progress payment
Payment made for completion of work approved by the owner at a given project milestone.
98
Project
A temporary endeavor undertaken to create a unique product service, or result. Projects are temporary in nature and differ primarily in that operations are ongoing and repetitive.
99
Project charter/Capital project justification/Project request form/Project documentation
A document used to justify and allow formal authorization of a project and release funds, prove it has a viable business case, list project requirements, link the project to strategy, and name persons responsible for the project including the project manager. Also known as project request form, project documentation or capital project justification.
100
Project Management
The application of knowledge, skills, tools and techniques to project activities to meet the project requirements. Can also be thought of as an organized process for increasing the changes of project success.
101
Project objectives statement/Initial project scope/Project definition document/Project description document
A document used to state what the project will (and will not) accomplish in terms of its scope and deliverables. It includes a high-level schedule, budget, and set quality standards. Also known as initial project scope document project description document or project definition document.
102
Project planning
The process of organizing the resources and tasks required to accomplish a unit of work.
103
Project selection
A method of listing and ranking potential projects so that a project can be selected and the choice validated as the best possible expenditure of resources over a given time period.
104
Punch list/Snagging list
A list of deficiencies, incomplete, or unacceptable work items compiled by the project manager, architect, engineers, and/or designers during final inspection of the project. Also, known as snagging list.
105
Quality
Degree to which a set of inherent characteristics of an object fulfils requirements
106
Quality control
A product-oriented set of measurement and analysis tools used to monitor project results and deliverables. It determines if results and deliverables comply with quality standards and seeks to discover the root causes or quality issues.
107
Quick ship
A metho used by furniture suppliers to produce and ship products from the factory soon after an order has been placed.
108
Raceway
Enclosed, accessible channels within system furniture panels for communication, data, and power cabling.
109
Raw space/Shell space
A completed building shell or envelope often intended for subsequent tenant improvement that lacks final HVAC connections, electrical outlets, interior walls, or finish materials. Also known as shell space.
110
Rentable area
The gross area minus exterior walls, major vertical penetrations, and interior parking spaces. Gross area - (exterior walls +vertical penetrations + interior parking space).
111
Risk
The effect of uncertainty on objectives
112
Risk acceptance
Responding to risk by deciding to take no other action.
113
Risk Avoidance
Responding to risk by clarifying or changing plans to omit the risk.
114
Scale drawings
Drawings that are set to a proportional but smaller size than the actual objects being represented as defined by a supplied key or method of conversion.
115
Schedule variance
The amount of time that a task is over or under scheduled time.
116
Schematic plans
Scale drawings that include all basic design components or a space or facility such as circulation corridors, partitions, and work space areas, but omit construction details and dimensions.
117
Scope creep
An extension of the objective(s) of the project by external influences, resulting in undesirable and unplanned changes to a project's time, cost, and/or quality.
118
Scope
The extent of work or tasks to be done to produce a project's deliverables (products or services).
Scope can be defined as the end results or deliverables themselves. It implies minimum and maximum limits on deliverables to ensure deliverables satisfy their purpose but omit unnecessary features.
119
Secondary circulation
The portion of a building required for access to some subdivision of space (whether bounded by walls or not) that is not defined as primary circulation. i.e. corridors between workstations.
120
Shell plan/Conceptual design plans
Scale drawings of a building's exterior walls and windows, permanent partitions, columns, and service functions. Also known as conceptual design plans.
121
Shop drawings
Drawings prepared by the contractor and/or subcontractors that show the specific proposed method for fabricating and erecting in order to achieve the end result outlined in the contract drawings.
122
Slab to slab
The distance between floors of a building as measured from the top of the concrete floor slab to the bottom of the concrete ceiling slab; often used to describe walls that span the entire distance.
123
Slack/Float
Leeway allowed for starting or ending noncritical tasks sooner or later without affecting the overall schedule. Also known as float.
124
Soft costs
Internal costs, such as salary/time of employees involved in managing the move; downtime and loss of productivity of employees being moved.
125
Specification
A description of the essential technical requirements for items (hardware and software), materials, and processes that includes verification criteria for determining whether the requirements are met.
126
Statement of requirements/Project requirements
A document that provides the interface between the customer (end user) and the people who are responsible for transforming space into a productive work environment (design professionals). Also known as project requirements program or program.
127
Statement of Work (SOW)
A listing of the specific tasks the supplier is to perform.
128
Substantial completion/Practical completion
A clearly defined checkpoint in the time of construction where the building or renovated space is ready for occupancy with only minor punch list items to be completed. Also known as practical completion.
129
Subtask
A division of a task into units that are cohesive and relatively independent form other subtasks within a given task.
130
Success criteria
The combination of conditions that must be met or satisfied for a project, plan, or task to be considered a success. Success criteria are specific, measurable, and agreed upon by stakeholders.
131
Swing Space
Space available to temporarily house functions/departments/units during renovation, alterations, and realignments.
132
Sytstems
A set of interrelated, interdependent elements with behavioral patterns that interact with and affect the performance and behavior of the other elements.
133
Systems furniture
Furniture that is modularly designed to be assembled in one or more possible configurations. Also called workstations.
134
Activity/Task
Also known as activity. Task or tasks that contribute to completion of deliverables.
135
Tenatn improvement (TI) allowance/Tenant finish allowance
Funds set aside by a landlord in accordance with abuilding standard for use by a tenant to make the space suitable for occupancy. The size of the allowance can vary by the duration of the lease. Also known as tenant finish allowance.
136
Tenant improvement (TI) building standards
Standard building materials and qualities as identified by the landlord that are to be provided as part of the base rent to the tenant to improve tenant premises. Normally defined are items such as partitioning, doors, hardware, ceiling, lighting, window and floor coverings, a specified number of telephone and electrical outlets, and HVAC (heating, ventilation, and air-conditioning systems).
137
Test fit
A scale drawing showing a proposed layout of space for business units or departments to determine if the space can adequately address space requirements.
138
Transfer
Responding to risk by moving the financial or resource effects of a risk to a third party (e.g., contractor or insurance).
139
Usable area
The portion of abuilding or floor available for occupants. In leased space, this is the are not shared with other tenants. Rentable area - Common area (building core and service area + primary circulation).
140
Value engineering
A systematic approach to assessing and analyzing the user's requirements of a new asset, and ensuring that those requirements are met, but not exceeded.
Consists primarily of eliminating perceived "non-value-adding" features of new equipment.
141
Warranty period
The time period in which a promise or guarantee of quality workmanship or deliverable quality is enforceable.
142
WBS dictionary
A document that itemizes and describes work packages and includes details such as dependencies.
143
Work
The construction, equipment , and services described in the construction documents to be provided by the contractor.
144
Work breakdown structure (WBS)
A graphical method of dividing a projects deliverables and work into manageable or logical subdivisions so the project scope can be defined and the required work can be understood and assigned.
145
Work letter/Building standard work letter
A graphical method of dividing a project's deliverables and work into manageable or logical subdivisions so the project scope can be defined and the required work can be understood and assigned. A hierarchy that branches out from the general to the specific and can be presented as an indented list or in a graphical format.
146
Work package
A division of a subtask into the smallest size unit of work defined in a WBS
147
Workstation
Any space, including furniture and equipment, designated for accomplishing a work function. The space may be assigned to an individual or intended for group or general use but typically excludes private rooms or conference areas surrounded by full heights walls.
FM Training(ifma)
flashcards
Decks in class (9)
# Cards
