Project Scope Management

Question 1

What is Scope?

Answer 1

The Totality of the Outputs, Outcomes and Benefits and the work required to produce them.

Question 2

What are the 2 types of Scope?

Answer 2

High Level Scope –Business Case

Detailed Scope – Project Management Plan

Investment Appraisal of chosen Option

Question 3

What 3 structures form part of Scope?

Answer 3

1. Product Breakdown Structure
2. Cost Breakdown Structure
3. Work Breakdown Structure

Question 4

What is an Organisational Structure?

Answer 4

• Shows hierarchical structure on a project.
• PM is head of the structure

Question 5

What is the Organisational structure used for?

Answer 5

• Communicating the reporting structure to stakeholders.
• Used in conjunction with work breakdown structure to create a RAM

Question 6

What is the benefit of a Responsibility Matrix. (3)

Answer 6

• People are fully aware of their role and no work is duplicated.
• People are clear on the roles of those working around them.
• There are resources available at the right time.

Question 7

What is the process of defining scope.

Answer 7

1. Gather requirements - focus groups surveys
2. Analyse requirements - schedule, investment, functions,
   costs,
   objectives,
   test the assumptions
3. Communicate the results -
   1-2-1 consultations, working groups, debate ideas, baseline functional requirements, MoSCow

Question 8

Why is it important to define scope early? (5)

Answer 8

• PM has the most influence during early stages
• change is easier to implement early on
• changes made later come at a higher cost
• less chance of delivering unsatisfactory outcome for stakeholders
• important for communicating to stakeholders and checking activities have been completed.

Question 9

What is configuration management?

Answer 9

The technical and administrative activities concerned with the creation, maintenance, controlled change and quality control of the scope of work.

Question 10

What is configuration management

Answer 10

encompasses the technical and administrative activities concerned with the creation, maintenance and controlled change and quality control of scope of work

Question 11

What are the 5 process steps of configuration management?

Answer 11

1. Plan the process
2. Identify configuration items and dependencies.
3. Apply change control
4. Create a status record and traceability
5. Verify integrity through audit

Question 12

What are the benefits of configuration management? (4)

Answer 12

• Reliable product
• Cost reduction
• Protection against risks
• Visibility to stakeholders

Question 13

What is the change control process?

Answer 13

The process for change to be identified, evaluated and approved/deferred or rejected.

The project team will evaluate with an impact assessment as change often consumes resource.

Question 14

Why do we have a change control process?

Answer 14

Changes may arise where issues develop or external stakeholders add new requirements.

Question 15

what are the risks of poor change control process?

Answer 15

If change is not managed effectively problems can escalate and impact on parts of the deliverables

Question 16

What are the stages of change control? (5)

Answer 16

1. Request the change
2. Initial review
3. Assessment - of all options relating to the change with impact on time cost and quality.
4. Decision - accept defer or reject and communicate to all stakeholders.
5. Implementation - Update plans to include agreed change in activities. Re-baseline cost time and quality