Project Scoping

Question 1

What is project scoping?

Answer 1

The planning and documentation of how the engineer is going to undertake the required tasks

Question 2

What are the 4 main sections for scope of works?

Answer 2

• project management
• budget
• schedule
• communication

Question 3

Project Management includes:

Answer 3

• point of accountability
• understanding of big picture
• maintain project control

Question 4

Budget includes:

Answer 4

• monitor burn rate
• monitor efforts
• review of financials

Question 5

Schedule includes:

Answer 5

• identify critical path
• represents big picture
• coordinates trades

Question 6

Communication includes:

Answer 6

• focussed efforts
• proactive links
• PM intiated

Question 7

The Product scope defines:

Answer 7

All about the product/ service features and functions

What the product will look like, how it will work, its features, etc.

Question 8

The Project scope defines:

Answer 8

• requirements of the product
• work required to create
• defines also what is not in the scope to avoid scope creep

Question 9

What comes first, product or project scope?

Answer 9

The product scope.

Must have a clearly defined product scope in order to develop a well-defined project scope.

Question 10

Benefits of understanding scope:

Answer 10

• foundation for managing project change and risk management
• enables goal setting and a timeline to work towards
• key points for reporting on progress

Question 11

What is a project brief?

Answer 11

A document that provides a summary of the idea or task and what work needs to be done to get there

Question 12

Who is the project brief shared with?

Answer 12

People working on the project so they understand how the end product is achieved

Question 13

Elements of a good project scope include:

Answer 13

• project objectives
• goals
• tasks
• sub-phases
• resources
• budget
• schedule
• constraints
• assumptions

Question 14

What makes up a project scope?

Answer 14

• project objectives
• project justification
• product scope
• goals
• tasks and sub-phases
• gateways
• resources
• budget (product scope budget, project scope budget)
• schedule
• constraints
• assumptions

Question 15

Examples of constraints:

Answer 15

• terms and conditions
• deadlines and milestone dates
• budget
• geometric or property
• material choice
• standards
• minimum requirements
• lines of communication

Question 16

Examples of assumptions in project scope:

Answer 16

• budget
• task breakdown and sequence
• inclusion and exclusions
• programme
• resource requirements

Question 17

Who prepares the product scope?

Answer 17

Typically the client.

Question 18

Who prepares the project scope?

Answer 18

The client of the engineer, and typically both.
The client may issue a request with a few constraints or tender document
The engineer completes the project scope with assumptions, tender submission
Negotiated between client and consultant/ contractor

Question 19

Who manages compliance with the project scope?

Answer 19

Typically compliance is managed where it best sits ( client or contractor)

Question 20

What is scope creep?

Answer 20

Uncontrolled changes or continuous growth in a project’s scope.

Typically regarded as harmful to the project

Question 21

When does scope creep occur?

Answer 21

When the scope of the project is not properly defined, documented or controlled.

Question 22

Scope creep can be a result of:

Answer 22

• poor change control
• lack of proper initial identification of what is required to bring about the project objectives
• weak project management
• poor communication between parties
• lack of initial product versatility

Question 23

Not scope creep when

Answer 23

budget, resources and schedule are increased along with the scope.