Property

Question 1

What is the purpose of the triplicate copies of a POL263?

Answer 1

-	Original (white paper)
		:Handing or posting to finder as receipt
-	Duplicate (yellow paper)
		:File copy
-	Triplicate (White cardboard)
		:Local property office filing system

Question 2

What is the ‘Found Property Report’, what is its purpose?

Answer 2

• POL263 Found property report
• Record of Found property
• Receipt for finder
• Help locate owner of property
• Shows how property was disposed of.
• Audit document DO NOT DESTROY

Question 3

What action do you take if found property is handed to you on the street?

Answer 3

• Notebook Entry
  :Full details of finder
  :Time, date and place of receipt
  :Circumstances time, date and place of finding
  :Brief description of property
  :Whether finder wants to claim if owner not found
• Confirmation
  :Check the property against notebook entry
  :Have finder sign
• Watch house action
  :Take property to w/h asap.
  :Checked by member in charge of property while you are present.
  :Obtain receipt in your notebook
• POL263
  :Sign the 263 after it has been completed by member in charge of property
  :Mail the original to finder
• Labelling and securing
  :Use POL220 label
  :Secure in the property office/safe

Question 4

List the action to be taken when Lost Property is reported to the station.

Answer 4

• Check Found Property Records
• Complete POL261
  :Give duplicate to person reporting the loss
• Submit POL261
  :Submit Original to Watch house SSgt for further inquiries

Question 5

List the action to be taken when Lost Property is reported to while on patrol.

Answer 5

• Check found property records
• Obtain all relevant details for POL261
• Consider searching area where property lost
• Complete POL261
  :Mail Duplicate to the victim
  :Submit original to watch house SSgt

Question 6

List the steps to take when returning lost property.

Answer 6

• Confirm the claimant is indeed the owner
• Have them sign for receipt on POL263
• Advise the finders details
• If the finder has shown an interest in claiming the property notify that it has been claimed

Question 7

When can property be ‘Seized’?

Answer 7

• Seized by warrant
• Seized without warrant
• Seized as a possible exhibit
• In Safe keeping
• Of deceased people

Question 8

What is a Property Record Sheet. What are the purposes of the copies?

Answer 8

• POL268 Property Record Sheet
• Original (white paper)
  :Receipt for owner or next of kin
• Duplicate (green paper)
  :File copy
• Triplicate (white cardboard)
  :This remains with the property

Question 9

What is the documentation required when dealing with Seized Drugs.

Answer 9

• Seized drugs are recorded on Drug Exhibit Form POL374

- Items found with drugs such as tinfoil or plastic bags are recorded on POL268

Question 10

What is the procedure in relation to firearms and ammunition?

Answer 10

• If surrendered, record in Arms Surrender Book, with forms POL67 in triplicate
• If seized record in POL268

Question 11

List the practical action to take when finding or receiving property at the station.

Answer 11

• Property checked in presence of finder
• Complete POL263 and finder signs it
• Original to finder as receipt
• Label Property POL220 and secure
• Triplicate to found property index
• Submit duplicate to Watchouse SSgt for further inquiries