PMP PMBOK 5 > Scope Management > Flashcards

Scope Management Flashcards

(44 cards)

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1
Q

What is Project Scope Management?

A

Project Scope Management includes the processes required to ensure that the project includes all the work required and only the work required.

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2
Q

What are the 6 processes in Project Scope Management and in which Process Groups are they?

A 
Plan Scope Management (Planning)
Collect Requirements (Planning)
Define Scope (Planning)
Create WBS(Planning)
Validate Scope (Monitor and Control)
Control Scope (Monitor and Control)
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3
Q

What is WBS an abbreviation for?

A

Work Breakdown Structure

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4
Q

What is the first process in Project Scope Management and which Process Group is it in?

A

Develop Scope Management Plan (Planning)

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5
Q

What is the purpose of the Develop Scope Management Plan process?

A

The Develop Scope Management Plan documetns how the project will be defined, validated and controlled.

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6
Q

What are the inputs for the Develop Scope Management Plan?

A
  1. Project Management Plan
  2. Project Charter
  3. Enterprise
  4. Organizational
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7
Q

What tools and techniques are used in the Develop Scope Management Plan Processes?

A
  1. Expert Judgement

2. Meetings

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8
Q

What are the 2 outputs from the Develop Scope Management Plan?

A
  1. Scope Management Plan

2. Requirements Management Plan

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9
Q

What is the Requirements Management Plan?

A

The requirements management plan is a component of the project management plan that describes how requirements will be analyzed, documented, and managed. This includes Configuration Management Activities, a requirements prioritization process, product metrics and their rationale.

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10
Q

What is the second process in Project Scope Management and what process group is it in?

A

Collect Requirements (Planning)

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11
Q

What is a requirement?

A

Requirements are the decomposition of of needs into requirements. They include conditions or capabilities that are to be met by the project or present in the deliverables. They also include quantified and documented needs.

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12
Q

What are the classifications for requirements?

A

The requirement classifications are: Business, Stakeholder, Solutions which can be technical or non-technical, Transition Project and Quality

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13
Q

What are the inputs for Collecting Requirements?

A
  1. Scope Management Plan
  2. Requirements Management Plan
  3. Stakeholder Management Plan
  4. Project Charter
  5. Stakeholder Register
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14
Q

What tools and techniques are used for Collecting Requirements?

A
  1. Interviews 2. Focus Groups 3. Facilitated Workshops
  2. Group Creativity Techniques
  3. Group Decision-Making Techniques
  4. Questionnaires and surveys
  5. Observations 8. Prototypes 9. Benchmarking
  6. Context diagrams 11. Document Analysis
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15
Q

What are some group creativity techniques?

A

Brainstorming, Nominal group Technique, Idea/mind mapping, Affinity diagram, multicriteria decision analysis

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16
Q

What is a nominal group technique?

A

A technique that enhances brainstorming with a voting process used to rank the most useful ideas for further brainstorming or for prioritization

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17
Q

What is multi-criteria decision analysis?

A

A technique that utilizes a decision matrix to provide a systematic analytical approach for establish in criteria, such as risk levels, uncertainty, and valuation, to evaluate and rank many ideas

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18
Q

What are the methods used in group decision making?

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A

Unanimity (everyone agrees - can utilize the Delphi Technique)
majority
plurality
dictatorship

19
Q

What is the output of the Collect Requirements process?

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A
  1. Requirements Documentation

2. Requirements traceability matrix

20
Q

What is the third process in Project Scope Management and what process group is it in?

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A

Define Scope (Planning)

21
Q

What is the purpose of the Define Scope process?

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A

The Define Scope process is to develop a detailed description of the project and product and to determine which requirements will be included and excluded.

22
Q

What are the inputs for the Define Scope process?

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A
  1. Scope Management Plan
  2. Project Charter
  3. Requirements Documentation
  4. Organizational process assets
23
Q

What are the tools and techniques used in the Define Scope process?

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A
  1. Expert Judgement
  2. Product analysis
  3. Alternatives generations
  4. Facilitated workshops
24
Q

What are the outputs of the Define Scope process?

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A
  1. Project scope statement

2. Project documents updates

25
What is alternatives generation?
Alternatives generation is a technique used to develop as many potential options as possible in order to identify different approaches to execute and perform the work of the project. techniques include brainstorming, lateral thinking and analysis of alternatives
26
What is the Project Scope Statement?
The project scope statement is a description of the product scope, major deliverables, assumptions and constraints. It directly defines or references: product scope description, acceptance criteria, deliverable, project exclusion, constraints and assumptions
27
What is the fourth process in Project Scope Management and what process group is it in?
Create WBS (Planning)
28
What are the inputs for the Create WBS process?
1. Scope management plan 2. Project Scope Statement 3. Requirements Documentation 4. Organizational 5. Enterprise
29
What tools and techniques are used in the Create WBS process?
1. Decomposition | 2. Expert Judgement
30
What are the outputs from the Create WBS process?
1. Scope baseline | 2. Project Document Updates
31
What is decomposition?
Decomposition is a technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts.
32
What is the fifth process in Project Scope Management and what process group is it in?
Validate Scope (Monitoring and Controlling)
33
What are the inputs for the Validate Scope process?
1. Project Management Plan 2. Requirements Documentation 3. Requirements Traceability Matrix 4. Verified deliverables 5. Work performance data
34
What tools and techniques are used in the Validate Scope process?
1. Inspection | 2. Group decision- making techinques
35
What are the outputs from the Validate Scope process?
1. Accepted Deliverables 2. Change requests 3. Work performance information 4. Project documents updates
36
What is the sixth process in Project Scope Management and what process group is it in?
Control Scope (Monitoring and Controllling)
37
What are the inputs for the Control Scope process?
1. Project Mangement Plan 2. Requirements documentation 3. Requirements traceability matrix 4. Work performance data 5. Organizational Process Assets
38
What tools and techniques are used in the Control Scope process?
1. Variance Analysis
39
What are the outputs from the Control Scope process?
1. Work performance information 2. Change requests 3. Project management plan updates 4. Project Documents updates 5. Organizational process assets updates
40
What is the purpose of the Create WBS process?
Creating the WBS is the process of subdividing project deliverables and project work into smaller, more manageable components. The benefit of this is that it provides a structured vision of what has to be delivered.
41
What is the purpose of the Validate Scope process?
Validating the scope is the process of formalizing the acceptance of the competed project deliverables. The benefit of this project is it brings objectivity to the acceptance process and increases the chance of fulfilling the final product
42
What is the purpose of the Control Scope process?
Control scope is the process of monitoring the status of the project and product scope and managing changes to the scope baseline. The benefit is that it allows the scope baseline to be maintained through the project
43
What is the 8/80 rule?
The 8/80 rule recommends that the labor to create a work package equate to no more than 80 hours and no fewer than 8 hours of labor for the associated activities.
44
What are corrective actions?
Corrective actions are the steps taken to move a project back into alignment with the projects scope.
PMP PMBOK 5
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