PMP PMBOK 5 > Time Management > Flashcards

Time Management Flashcards

(55 cards)

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1
Q

What are the Time Management Processes and what Process areas are they in?

A 
Develop Time Management Plan (Planning)
Define Activities (Planning)
Sequence Activities (Planning)
Estimate Activity Resources (Planning)
Estimate Activity Duration (Planning)
Develop Schedule (Planning)
Control Schedule (Monitor and Controlling)
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2
Q

What purpose does the Plan Schedule management process serve?

A

Plan schedule Management is the process of establishing policies, procedures and documentation for planning, developing, managing, executing and controlling the project schedule.

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3
Q

What are the Inputs for the Plan Schedule Management processes?

A
  1. Project management plan
  2. Project charter
  3. Enterprise environmental factors
  4. Organizational process assets
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4
Q

What are the tools and techniques used in the plan schedule management processes?

A
  1. Expert judgement
  2. Analytical techniques
  3. Meetings
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5
Q

What is the output for the plan schedule management process?

A
  1. Plan Management Schedule
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6
Q

What does PDM stand for?

A

Precedence Diagraming Method

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7
Q

What is the Precedence Diagraming Method?

A

Precedence diagramming method (PDM) is the most common method of arranging the project work visually. It uses activity on node method. Nodes are connected by logical relationships to one or more node to show the sequence of activities

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8
Q

What are the four types of dependancies used in the Precedence Diagraming Method

A

SS (Start to Start)
SF(Start to Finish)
FF(Finish to Finish)
FS(Finish to Start)

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9
Q

What is the third process in the Time Management Knowledge area and to what Process Group does it belong?

A

Sequence Activities (Planning)

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10
Q

What does the Sequence Activities process achieve?

A

The sequence activities process identifies and documents the relationship among the project activities.

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11
Q

What are the inputs for the sequence activities process?

A
  1. Schedule management plan
  2. Activity list
  3. Activity attributes
  4. Milestone list
  5. Project scope statement
  6. Enterprise
  7. Organizational
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12
Q

What are the tools and techniques used in the sequence activities process?

A
  1. PDM Precedence Diagraming Method
  2. Dependency determination
  3. Leads and Lags
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13
Q

What are the outputs for the sequence activities process?

A
  1. Project schedule network diagrams

2. Updated project documents

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14
Q

What are the 4 dependency types in dependency determination?

A

Mandatory dependency, Discretionary, Internal and External

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15
Q

What is the second process in the Time Management Knowledge area and to what Process Group does it belong?

A

Define Activities (Planning)

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16
Q

What are the inputs for the Define Activities process?

A
  1. Schedule management plan
  2. Scope baseline
  3. Enterprise
  4. Organizational
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17
Q

What are the tools and techniques for the Define Activities process?

A
  1. Decomposition
  2. Rolling wave
  3. Expert Judgement
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18
Q

What are the outputs for the Define Activities process?

A
  1. Activity list
  2. Activity attributes
  3. Milestone list
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19
Q

What is the purpose of the Define Activities process?

A

The define activities process identifies and documents the actions to be performed to produce the project deliverables.

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20
Q

What does the Schedule Management Plan establish?

A
  1. Project Schedule model development
  2. Level of accuracy
  3. Units of measurement
  4. Organizational procedure links
  5. Project schedule model maintenance
  6. Control Thresholds
  7. Rules of performance measurement
  8. Reporting Formats
  9. Process Descriptions
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21
Q

What is the fourth process in schedule management and what process group is it in?

A

Estimate Activity Resources (Planning)

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22
Q

What are the inputs for the estimate activity resources?

A
  1. Schedule management plan
  2. Activity list
  3. Activity attributes
  4. Resource calendars
  5. Risk register
  6. Activity cost estimates
  7. Organizational 8. Enterprise
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23
Q

What are the tools and techniques used in the estimate activity resources process?

Study These Flashcards
A
  1. Expert Judgement
  2. Alternative analysis
  3. Published estimating data
  4. Bottoms-up estimating
  5. Project Management Software
24
Q

What are the outputs for the estimate activity resources process?

Study These Flashcards
A
  1. Activity resource requirements
  2. Resource breakdown structure
  3. Project document updates (activity list, activity attributes, resource calendars)
25
What is the fifth process in time management and what process group is it in?
Estimate Activity Duration (Planning)
26
What are the inputs for the estimate activity duration?
1. Schedule management plan 2. Activity list 3. Activity attributes 4. Activity resource requirements 5. Resource calendars 6. Project Scope Statement 7. Risk register 8. Resources Breakdown Structure 9. Organizational 10. Enterprise
27
What are the tools and techniques used in the estimate activity duration process?
1. Expert Judgement 2. Analogous estimating 3. Parametric estimating 4. Three-point estimating 5. Group decision-making techniques 6. Reserve Analysis
28
What are the outputs for the estimate activity duration process?
1. Activity duration estimates | 2. Project document updates (activity attributes)
29
What is analogous estimating?
Analogous estimating is a technique for estimating the duration or cost of an activity based on historical data from a similar activity or project.
30
What is parametric estimating?
Parametric estimating is a mathematical technique in which an algorithm is used to estimate cost or duration based on historical data and project parameters
31
What is Three-point estimating?
Three-point estimating is a more accurate approach than single point estimating. It uses three points: most likely (tM), Optimistic (tO), and pessimistic (tP).
32
What are two commonly used formulas for Three-Point Estimating?
Triangular Distribution tE = (tO + tM + tP)/ 3 Beta Distribution tE= (tO + 4tM + tP)/6 Where tE = estimated time
33
What is reserve analysis?
The Reserve Analysis considers the level of uncertainty and risk in the project and establishes a reserve pool of time, resources, or possibly performance that can be drawn upon to offset the unestimated issues that arise
34
What is the Monte Carlo simulation?
Monte Carlo method is a quantitative analysis tool is used to determine a contingency reserve
35
What is the sixth process in schedule management and what process group is it in?
Develop Schedule (planning)
36
What are the inputs for the estimate develop schedule process?
1. Schedule management plan 2. Activity list 3. Activity attributes 4. Project schedule network diagram 5. Activity resource requirements 6. Resource calendars 7. Activity duration estimates 8. Project Scope Statement 9. Risk register 10. Project staff assignments 11. Resource Breakdown Structure 12. Organizational 13. Enterprise
37
What are the tools and techniques used in the develop schedule process?
1. Schedule network analysis 2. Critical Path Method 3. Critical Chain Method 4. Resource Optimization Techniques 5. Modeling techniques 6. Leads and Lags 7. Schedule compression 8. Scheduling Tools
38
What are the outputs for the develop schedule process?
1. Schedule baseline 2. Project schedule 3. Schedule data 4. Project calendars 5. Project management plan updates 6. Project document updates (activity resource requirements, activity attributes, calendars, risk register)
39
What is the Critical Path Method (CPM)?
The CPM is a method used to estimate the minimum project duration and determine the amount of scheduling flexibility on the logical network paths within the schedule model. It calculates early start (ES), early finish (EF), late start (LS) and late finish (LF) dates for all activities without regard for resources doing forward and backward pass analysis
40
What is Critical Chain Method?
Critical Chain Method is a schedule method that allows a project team to place buffers on any project schedule path to account for resources and any project uncertainties.
41
What are a few examples of resource optimization techniques?
Resource Leveling, resource smoothing
42
What is resource leveling?
Resource leveling is a technique in which the start date and end date are adjusted based on resource constraints with a goal of balancing demand for resources with the availability of supply.
43
What is resource smoothing?
Resource smoothing is a technique that adjusts the activities of a schedule model such that the requirements for resources on the project do no exceed a certain predefined limit.
44
What a 2 modeling techniques?
What-if Scenario analysis, simulation
45
What is the Monte Carlo technique and example of?
Monte Carlo is an example of simulation analysis
46
What are 2 forms of schedule compression?
Crashing and Fast Tracking
47
What is crashing a schedule?
Crashing a schedule is a technique to shorten the schedule duration by adding resources, such as approving overtime or paying to expedite a service. This could increase risk
48
What is fast tracking a schedule?
Fast tracking is a schedule compression technique where activities or phases are completed in parallel opposed to sequentially.
49
What is the seventh process in time management and what process group is it in?
Control Schedule (Monitoring and Controlling)
50
What are the inputs for Control Schedule?
1. Project Management Plan 2. Project schedule 3. Work performance data 4. Project calendars 5. Schedule data 6. Organizational
51
What are the tools and techniques used in the control schedule process?
1. Performance Reviews 2. Project management software 3. Resource Optimization techniques 4. Modeling techniques 5. Leads and Lags 6. Schedule compression 7. Scheduling tools
52
What is the output from the control schedule process?
1. Work performance information 2. Schedule forecasts 3. Change requests 4. Project management plan updates 5. Project documents updates (schedule data, project schedule, risk register) 6. Organizational process assets updates (causes of variance, corrective action and reasoning, other lessons learned)
53
In the critical path method what do ES, EF, LS, and LF stand for?
ES = Early Start, EF = Early Finish, LS = Late Start, LF = Late Finish
54
What is the critical path in a network diagram?
The path with the longest duration
55
What are the 2 calculations to determine float?
``` Float = Late Start (LS) – Early Start (ES) Float = Late Finish (LF) – Early Finish (EF) ```
PMP PMBOK 5
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