What is the contents of the scoping letter?
This can be around (4 to 5 pages) and it contains:
- the description of the problems and opportunity
- the benefits of the project
- the project goals and objective
- the success factors
- the assumptions about risks and obstacles to the realization of the problem
How do you check the completeness of your scoping notes?
- What (goals and objectives)
- Why (project purpose)
- Who (users or beneficiaries)
- Where (which site?)
- When (milestones and deliverables)
- How (resources, risks, obstacles, assumptions)
- How much (expected benefits)
What is a scoping note?
- a scoping note provides an overview of the project context and objectives
- it is a point of reference for all participants
- it also serves to communicate the project team’s objectives to the rest of the company
What can a Scoping Note help you achieve?
- Keeping teams focused: the success of a project depends on sharing the same objectives over the long term
- Getting lost in the project: decisions are made on the wrong basis, or objectives become increasingly blurred as the project progresses
What are the two different objectives of a project?
The vision- the synotic: hig-level objectives for the entire project
Team objectives: designates the subset of the vision for which a team is responsible
What is a scoping letter? What is it’s point?
- Describe all project-related opportunities and problems
- Define high-level project objectives
- Defining possible solutions
- Evaluate the value of solving the problem and opportunity
- Identify factors that may hinder or help achieve objectives
How would you describe the problem and opportunity?
- How does the opportunity or problem manifest itself?
- Who is affected by the problem or opportunity?
- Why do they have to face this problem and opportunity
What is a description of the interest or benefit associated with the project?
- Economic
- Environmental or social
- Prestige
- Skills
What are some good questions to ask yourself?
(1) What changes are expected? Are the general and high-level objectives of the project well defined? Are intermediate objectives well defined?
(2) Is the project viable in terms of its stated objectives? Do objectives coincide with expected gains? Are the intermediate objectives consistent with each other?
What is a SMART goal?
Specific- precision optimizes your ability to achieve the desired results
Measurable- each objective must be measurable so that it can be monitored
Atteignable- resources and time must be allocated to achieve objectives
Realistic- an objective must make sense to the bearer and be within his or her field of expertise
Limited in Time- an objective necessarily has a time limit. This factors into the definition of its level of urgency
What is the favourable and unfavourable factors?
Technical skills; environmental impact; relational issues; and resource availability
What is Brook’s Law?
Two limits to project team growth:
- Difficulty integrating and developing the skills of new teams
- increased coordination workload
