1
Q
How did you ensure ethical standards were upheld during procurement?
A
- Followed RICS ROC & client procurement rules
- Ensured transparency with all contractors tendering
- Maintained fairness in tender evaluation
2
Q
Can you give an example of how you applied the RICS Rules of Conduct?
A
- Rule 1 – Communicated honestly with all stakeholders throughout the project
3
Q
How did you manage conflicts of interest?
A
- Ensured all team members declared any conflicts
- There were no COIs
- Remained diligent throughout
4
Q
How did you identify and respond to your client’s key objectives?
A
- Identified in the client brief
- Regular progress reviews against objectives, included updates in reports
5
Q
How did you communicate with the client and stakeholders?
A
- Communication through email, calls & progress meetings
- Also reports
- Provided clear advice on risks, programme and stakeholder feedback
- Updated client on challenges (planning delays or procurement decisions)
- Presented client with options & recommendations
6
Q
What sustainable practices were included in the lighting design?
A
- Suggested that the lighting designer should calculate savings with new fittings
- Minimized upward light spill with fittings that were low-energy emitting
7
Q
How did you evaluate the long-term environmental impact of the installation?
A
- Worked with lighting designer to model energy savings & carbon reductions (60%)
- Considered maintenance & end-of-life disposal
- Ensured fittings were recyclable
8
Q
Why was the JCT contract used?
A
- Already part of a framework agreement between client & contractor (call-off)
- Allowed for the design risk appropriation
- Design-bid-build (heritage buildings)
9
Q
What are the key features of the JCT contract used?
A
- Provisions for variations
- Extension of time
- Payment mechanisms
- Dispute resolution
10
Q
What were the top 3 risks on the project and how did you manage them?
A
- Stakeholder resistance → Stakeholder plan, communication
- Planning delays → Engagement with planning consultants, float in programme
- Public-facing project →
o H&S contractor
o Engagement with authorities
o Nominated electrical subcontractor
11
Q
How did you monitor and update the risk register?
A
- Maintained the risk register
- Updated in progress meetings
- Categorised risks by likelihood & impact
- Assigned mitigation actions & escalation
12
Q
How did you communicate risks to stakeholders?
A
- Monthly reports & meetings
- Summarised key risks, impacts & actions
- Advised client & asked for decisions
13
Q
What planning constraints did you face?
A
- Full planning application on buildings with no lights
- Constraints on placement & visual impact
14
Q
How did you ensure compliance with heritage requirements?
A
- Consulted the advice of heritage & planning consultant
- Heritage statement accompanied planning documents
15
Q
How did you balance cost, quality and sustainability?
A
- Cost was important but quality & sustainability more important
- Long-term energy savings would reduce costs, so key importance was building lifecycle
16
Q
Why was the JCT contract selected?
A
- Framework stipulated this
- Aligned to procurement strategy – no design requirement for contractor
17
Q
How was it decided who the best contractor to invite for selective process?
A
- PQQ process – relevant experience, financial standing, H&S credentials, available resource
- Contractors with proven track record with similar projects were shortlisted
18
Q
Did you undertake stakeholder mapping and who had the most influence/high impact?
A
- Stakeholders assessed on level of influence & impact
- Building owners & tenants (sensitive relationships) managed most closely
19
Q
How did you manage different stakeholder views to reach agreement?
A
- Structured engagement sessions to understand different perspectives
- Identified common goals
- Gave clear, honest feedback and sought compromise where needed
- Escalated where needed
20
Q
What would the approach have been if the contractor chose not to go with the nominated electrical subcontractor?
A
- Understand contractor’s concerns – commercial, programme or quality
- Assess their subcontractor
- If concerns were valid, explore new contractor with client
21
Q
What is the difference between a procurement and tendering route?
A
- Procurement route – strategy for acquiring construction services, how design & construction duties allocated (e.g., D&B, Traditional, Construction Management)
- Tendering route – method to invite & select a contractor, part of procurement (open, selective, framework)
22
Q
What is an ethical procurement route?
A
- Aligns with RICS ROC – integrity, transparency, fairness, accountability
- Suppliers selected on merit, COI declared, free from bribery
23
Q
What framework was used? Client or sector framework?
A
- A client sector framework – project value under threshold for public sector procurement
24
Q
What were the cons/risks of using a framework approach?
A
- VFM risk (mitigated by benchmarking)
- Contractor complacency
- Less value engineering
25
What are responsible contracting practices?
* Fair & transparent procurement
* Appropriate risk allocation
* Compliance with legal & ethical standards
* H&S compliance
26
Why appoint a main contractor instead of the specialist electrical contractor?
* Single point of responsibility for coordination & site management
* Better H&S management
* Reduced risk to client
27
How did you produce your stakeholder management plan?
* Identified stakeholders & used a mapping tree
* Created RACI table
28
Did you have a Principal Designer?
* Yes, appointed under CDM
* H&S considerations embedded in design
* Coordinated PCI & ensured compliance
29
How did you procure from the framework? What steps/docs were involved?
* Created a shortlist of suitable contractors from the framework (Previous experience, size, H&S credentials)
* Ran mini-competition
* Prepared ITT and scope documents (Pricing was done on schedule of rates)
* Assessed submissions against scoring matrix
30
How did you present tender results & secure client approval?
* Produced tender report (process, evaluation, recommendations) - The procurement report was issued before the tender report and outlined key recommendations on which procurement strategy to follow
* Included scores, risk assessments, VFM
* Presented findings in meeting, addressed queries
* Secured formal approval
31
What was included in the cost advisor’s VFM assessment?
* Benchmarking against similar projects
* Analysis of prelims & overheads
* Comparison of rates
* Contractor allowances & contingency
32
Why was the framework preferred over competitive tendering?
* Pre-approved contractors
* Reduced legal review
* Faster evaluation
33
Did you consider any contract amendments?
* Yes
* Liquidated damages
* Payment terms
* Dispute resolution
34
Were there any CDP items in scope?
* No CDP items
* Design handled by lighting designer + heritage & planning support
35
Were other documents updated when the brief was amended?
* PEP
* Risk register
* Programme
* Design deliverables
36
Implications of using a call-off contract from existing framework?
* Quicker procurement (terms & suppliers pre-vetted)
* Reduced competition (VFM risk)
* Ensures compliance with regulations
37
How did you manage the project timeline & ensure milestones were met?
* Developed & updated project programme
* Identified key milestones
* Chaired progress meetings
* Implemented mitigation strategies
* Maintained risk register
38
What tools/techniques did you use to monitor progress & manage risk?
* Microsoft Project
* Risk trackers, D&A log
* Baseline analysis
39
What was your role in coordinating the design team? Did you have a PD?
* Coordinated lighting designer, heritage consultant, planning consultant
* Ensured designs aligned with client objectives
* Chaired design meetings
* PD compiled PCI & confirmed design risk mitigation
* Liaised between PD & design team
40
Stakeholder conversations resulted in changes — how were these managed?
* Captured feedback in monthly meetings
* Consolidated into reports for client decisions
* Updated project brief & communicated to team
41
How did you procure from the framework?
* Confirmed framework eligibility
* Ran mini-competition
* Prepared SOW, pricing docs, tender instructions
* Evaluated submissions
* Produced tender report
42
How did you present results to your client & gain approval?
* Procurement recommendation report
* Evaluation results
* VFM assessment
* Risks & mitigation
* Presented findings, gained formal sign-off
43
Why was framework route quicker than competitive tendering?
* Pre-qualified contractors with agreed rates
* Avoided advertising competition & evaluating many bids
44
Contract amendments with JCT?
* Phased works clauses
* Enhanced H&S obligations
45
Any CDP items in scope?
* No CDP items
* Design simple but client retained responsibility due to heritage risks
46
Other documents updated during project lifecycle?
* PEP
* Risk register
* Stakeholder management plan
RICS 2025
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