Data Management

Question 1

Data Protection Act 2018

Answer 1

• Improve transparency and security of data held about individuals.
• Companies must establish processes.
• Option to delete data.
• Obligation to state data breaches within 72 hours.
• Data should extend to that only of what is required in detail and time.
• Company penalty of 4% annual revenue.

Question 2

GDPR (2016) - European legislation not applicable as UK has left the EU

Answer 2

• GDPR 2016
• Companies must establish processes.
• Right to have info deleted.
• Company penalty of 4% annual revenue.
• Report data breach within 72 hours.

Question 3

Cloud based Storage

Answer 3

• Arcadis use Sharepoint
• Remote access.
• Encrypted servers.
• Simultaneous use & synchronisation.

Question 4

Internal & External Data Sources

Answer 4

• Internal Data Sources – Contract Prices, Arcadis Benchmarking data
• External Data - BCIS, SPONS, Cost Models (Building Mag), Direct Quotes (Cawarden Demolition)

Question 5

Updating Data / Inflation

Answer 5

• Inflation;
  TPI (tender) CP date to Tender return
  & CPI (construction) - Tender return to Con mid point
• Location Factor.

Question 6

Digital / Project Filing
Project intranets
How data is collected,

Answer 6

• Digital / Project Filing – Projects divided into key components to ensure ease of access. E.g. cost plans, design, tender, H&S, contract, change, surveys. Archived at end of project, held for limitation period of contract
• Project intranets – Digital file sharing between project stakeholders who work for different companies. Unsophisticated but useful for sharing large amount of information and not having to consult other parties.
• How data is collected, analysed and stored within your employer’s organisation – Essential information only. Removed in line with contract limitation period.

Question 7

BCIS

Answer 7

• Building Cost Information (RICS) collated, analysed, modelled to facilitate accurate Cost Planning
• Track the movement of costs over a period of time.
• Prices Indices.
• Location factors.
• Programme durations.

Question 8

BIM

Answer 8

• Central Information Management System.
• Improve Collaboration & transparency.
• 2D. Drawings;
• 3D Visual model;
• 4D (time / programme);
• 5D (cost);
• 6D (FM).
• Benefits; Central project information hub. e.g. clash detection (services)
• Challenges; Not widely adopted due to cost, training, software integration.

Question 9

Protecting Clients Data -

Answer 9

• Encrypted laptops,
• two factor authentication,
• secured encrypted phones.
• Projects only accessible by designated individuals (employees unable to access any project)

Question 10

Pricing books

Answer 10

SPONS –
- Cost Models.
- Labour rates.

Versions for:
- Building Work,
- Civils,
- Externals,
- M&E.
Produced by AECOM

Question 11

Is GDPR still relevant to the UK?

Answer 11

• GDPR was European legislation that required member countries to establish their own compliant legislation.
• However, given the UK has left the EU the Data Protection Act 2018 is applicable

Question 12

Arcadis provide in-house cost data service by managing project information which has benefits compared to external sources. It is important to store information securely.

Answer 12

• With in-house data it is easier to review against projects as more information is available to ensure it is comparable.
• External sources should be used where it is unable to find internal
• Information should always be kept confidential and not shared externally to protect clients, providing assurance they can trust RICS members