Data Management

Question 1

What is your understanding of the term confidentiality?

Answer 1

Where information is provided but is subject confidence are not shared without permission

Question 2

What is your understanding of the term meta data and why is this important?

Answer 2

Meta data is information about a specific piece of data

I’m more include information such as the file size author date of the document and key words to describe the document

We must ensure that this matter data is afforded the same level of care as all other confidential data

In the scenario where we are sharing a document or removing confidential components of a document we should ensure that the confidential meta data is not shared in advertently.

Question 3

What are your understanding of intellectual property and copyright?

Answer 3

This is the right to control the use and ownership of original works

Work generally created by an employee belong to their employer unless copyrights are put in place .

Question 4

What is the freedom of information act 2005?

Answer 4

This is the primary piece of UK legislation that can control controls access to official information

The app permits the public rights access information held by public authorities

Information must also be published through the public authorities publication scheme
That was all information held and not just information since the act came into effect

Question 5

What’s the benefits of cloud base storage systems?

Answer 5

Information is backed up securely on encrypted service

Accessibility can be managed via online settings

Cloud systems are often cheaper than the cost of physically story and managing files

Systems are environmentally friendly

Convenient to send and share files

Multiple users can access the same document

Documents can be accessed from anywhere in the world

Question 6

What is the meaning of a nondisclosure agreement?

Answer 6

Nondisclosure agreements are used to protect against the disclosure of sharing any confidential data

Prior to confidential data being shared with the recipient client will typically request that the recipient sign up to a nondisclosure agreement

They are often use when confidential sensitive initiative or intellectual property information is being shared to prevent this information being used by its competitors

Question 7

If two separate departments within your firm were working for two rival companies, how would you ensure client sensitive data was managed?

Answer 7

I would make the client aware of the risk involve and check their understanding of the conflict of interest

I would ensure the letter of instruction to continue was obtained from the client

Exclusivity of staff would be arranged

The use of non-disclosure agreements would be considered

Separate working locations from each of the teams will be needed to put in place

Secure document and data storage will be arranged to be used exclusively for the separate teams

Question 8

What is the data protection act 2018?

Answer 8

Is the legislation which manages how personal data is processed by organisations in the government?

It is the UK legislation for the implementation of GDPR

Question 9

What are the key principles of the data protection act 2018?

Answer 9

The act ensures the data is

Use fairly lawfully and transparently

Used in a way that is adequate relevant unlimited only the purpose this is intended

Retained for no longer necessary

Process securely, including the data protection against unlawful use loss or destruction

Question 10

What are a persons rights under the data protection act?

Answer 10

People have the right to

Being informed about how their data is being used

Right to access their data

Right to have incorrect information updated

Have their data erased

Restrict the use of the data

Write a portability

Question 11

Who are the key persons outlined within GDPR?

Answer 11

Controller
The controller is the natural person or legal entity that demonstrates the purpose and means of proceeding of personal data for example when posting employees personal data the employer is considered to be the control controller

The processor
A natural person or legal and that process is personal data for or on behalf of the controller for example call Centre accent on behalf of its clients is considered to be a process

Data protection officer
The data protection officer is a leadership role required by the GDPR. This role exists with companies that processes personal data the data protection officer is responsible for overseeing the data protection approach strategy and implementation.

Question 12

What are the eight individual rights on the GDPR?

Answer 12

Right to be informed
Right to access
Right of rectification
Write to erasure
Write to restrict processing
Right to date portability
The right object
Rights of automated decision-making and profiling
Diversity, inclusion, and teamwork

Question 13

What different source of information do you use in your day-to-day surveying?

Answer 13

RSCS professional standards and statements

Comparable information for valuations

Information of interested parties for agency work

Information on lease detail.

Question 14

How do you manage these sources of information to ensure compliance with the legislation?

Answer 14

If I signed up to a NDA with a client, I will ensure complete confidentiality and I’m not able to talk about these projects with colleagues who are not part to the project

I use lockable and secure document storage for hardcopy documents. The electronic information is kept securely on encrypted servers.

I am always sure to lock my computer and away from my desk and comply with my firms IT security policies for example regularly updating my password

If I’m sharing or processing information not available in the public domain from previous project I always obtain the client written permission to do so

Question 15

How do companies ensure compliance with the data protection legislation generally?

Answer 15

They would only retain data if they need to to perform day-to-day operations

If they were retaining someone’s data, they should ensure the person kept informed and advise on why they have it

They should hold data securely

They should also keep the information up-to-date and delete information no longer needed .

Question 16

Can you name me some of the principles from the UK GDPR?

Answer 16

Lawfulness furnace and transparency

Purpose limitation

Data minimisation

Accuracy

Storage limitations

Integrity and confidentiality

Accountability

Question 17

Give me example on how you would process and handle confidential information.

Answer 17

For evaluation instruction, I may be provided with a copy of the lease.

If I was provided an E copy of this, I would store the data in a password protected folder on an encrypted server.

Question 18

What is intellectual property?

Answer 18

Property that includes intangible creations of the human intellect

Copyright
Trademarks
Trade secrets
Patent .

Question 19

Can you tell me about David Brown’s policy with personal data?

Answer 19

We will keep details of enquiries for example for 18 months once this time period has expired we will delete data by removing it from my database

We make it clear on what days a week collect how we collect the data how we use the data heart and how we store the data

We make it clear what the data protection rights are

Question 20

Can you tell me about the retention of files in the limitation at 1980?

Answer 20

Should be kept for six years after they expire to ensure they are available if civil case is bought against the company.

Question 21

Do you know what a fire wall is?

Answer 21

It’s a network security system which has a protective barrier between a trusted Internet network and unrusted network.

Question 22

Does the land registry accept electronic signatures?

Answer 22

Yes.

Should refer to the land registry website .