Data Management

Question 1

What is an order of cost estimate?

Answer 1

Produced at RIBA stage 1 • High level estimate for a budget

Question 2

What information can be obtained from BCIS?

Answer 2

Cost data from past projects • Carbon data from past projects

Question 3

How do you use spons?

Answer 3

Select the correct volume • Locate the rates • Adjust for time and location

Question 4

Can I give an example of another pricing book?

Answer 4

CECA – civil engineering contractors association

Question 5

How would I rebase a rate?

Answer 5

Use the location or time indices located at the start of the SPONs or using BCIS indices

Question 6

Why do we rebase costs?

Answer 6

For accurate pricing • To ascertain prices for projects in different locations and different times of year

Question 7

What is the data protection act?

Answer 7

UK’s primary legislation which governs how personal data is used by organisations, businesses and the government. • It backs the GDPR

Question 8

What does the data protection act replace?

Answer 8

Was updated to align with GDPR

Question 9

What are the eight principles covered in the data protection act?

Answer 9

Fair and lawful • Specific for purpose • Be adequate and only for what is needed. • Accurate and up to date • Not kept longer than needed • Consider people’s rights • Kept safe and secure

Question 10

How do I ensure data is stored correctly?

Answer 10

Use my companys storing software – sharepoint or dropbox • Always save my files on a protected system • Use an authenticator to protect my log in details

Question 11

What is my companys filing structure?

Answer 11

Client we work with has its own unique dropbox folder with a job code. • My client prefers for us to use sharepoint so I have a Client log in which includes a 2-point authenticator log in to protect my project files

Question 12

How do I know what information is necessary?

Answer 12

Legal • Sensitive • Business value • Commercial

Question 13

How long does the RICS state you need to store data for?

Answer 13

Retain records for a minimum of 6 years • Best practice is 15 years